VTPBiS School and SU/SD Coordinators Webinar: Facilitating Data Days 1.0 Introduction

1. VTPBiS School and SU/SD Coordinators Webinar: Facilitating Data Days1.0 Introduction DECEMBER 2013

2. Thank you for attending my webinar on using Adobe Connect as a webinar platform!My name is Brendan and I will be providing technical support for this webinar. If you have any difficulties during the webinar you can send a question to me by hovering your mouse over the “Brendan Donaghey" icon and selecting "Start Private Chat" and I will attempt to solve your problem.Our presenters Cassandra Townshend and Sherry Schoenberg will pause during the webinar to answer questions you may have. While I am presenting you can send your questions directly to me by using the private chat option for “Brendan Donaghey," or by type them into the general chat box.

3. Introductions: When we call your name please: • Say “hello” • Tell us what school you are from. • Indicate who is in the room with you, if anyone.

4. Webinar Logistics: • 2 Ways to Interact: • Raise your hand using the icon on your screen • Type a question into the text box • Intermittently we will provide opportunities to interact. • This webinar will be recorded. • Please note, your microphone will be muted unless otherwise indicated.

6. Opening Activity: • Think about 1-2 successes and challenges you’ve experienced as a facilitator of team decision-making processes. • In a moment, we will ask for a sampling of responses.

7. Purpose • To help School Leadership Teams plan PBIS improvements based on a review of data and the use of a problem-solving/decision-making process. • To develop internal capacity for continuous PBIS problem-solving and planning. • To build competence and confidence in your role as facilitators of Data Days

8. Agenda • 1.0 Introduction, Importance of Data Days and Role of the Facilitator • 2.0 Leadership Team and Assessment • 3.0 Systems Review: How to Use PBIS School-wide Data to Prioritize Efforts and Review of PBIS Evaluation Tools • 4.0 Problem-Solving Process for Decision-Making • 5.0 Planning for Internal Capacity

9. PBIS SYSTEMS DATA Supporting Decision Making Supporting Staff Behavior Component I: Systemic & Comprehensive Approach Component II: Effective Collaboration Component III: High-Quality Instruction & Intervention Component IV: Balanced & Comprehensive Assessment System Component V: Expertise – Well-designed Professional Learning PRACTICES • Smallest effort • Evidence-based • Biggest, durable • effect Supporting Student Behavior 5 Components of vtMTSS

10. Our Goal: Data Team Meeting Example

11. Differentiate based on your experience Foundations Think about how you plan to accomplish the work. Full Implementation: Think about how to make it easy, better, more effective. Sustainability: Think about how to continue the practice and ensure sustainability.

12. Your Role as Coach in PBIS Our goal is to become competent coaches COACHING

13. Guiding Principles for Using data to Plan for Sustainability: • Never stop doing what is already working • Always look for the smallest change that will produce the largest effect • Do no add something new without also defining what you will stop doing • Collect and use data for decision making

14. What do you need to know? • Survey says.... • Facilitation skills • Purpose and function of Data Tools • How to “drill down” with the data • Problem-solving, decision-making process • How to find time before, during and after meetings • How to deal with reluctance and naysayers • Marketing skills • Cheerleading nature • Recognizing/acknowledging the strengths of the team and of individual team members

15. 2.0 Leadership Team DECEMBER 2013

17. Effective meetings extend before and after the actual meeting time. • BEFORE: • Set agenda and send to team • Collect data, review, and prepare summary statements • DURING: • Follow agenda & time frames • Review data • Make precision problem statements • Develop solutions • Take notes and set action items • AFTER: • Complete action items • Follow-up on action item status

18. “Critical to success is the administrator’s active role in supporting the school-based team process.” –Tim Lewis THANK YOU Administrators! Complete Administrator Self-Assessment for continuous improvement!

19. Leadership Team Time As a leadership team: • Complete the Leadership Team Meeting Self-Assessment tool • Review and update the Team Profile and Meeting Schedule, if needed. • Identify and celebrate 2-3 Team strengths and 2-3 action steps your Team will take

20. 3.0 Systems Review DECEMBER 2013

21. Think and Share: • Think about successes and challenges you’ve experienced when using PBIS evaluation tools or analyzing student behavior data. • After a moment, we will ask for a sampling of your responses.

22. “However beautiful your strategy you should occasionally look at the results.” -Winton Churchill

23. Highlights: • High Fidelity of Implementation • Increase in number of exemplar schools • Minimal change in ODRs

24. The Importance of Systems Review What is the role/function of your Leadership Team to promote and ensure the implementation of PBIS? How does data help you in these efforts?

25. Using the SET, BoQ and/or BAT • SET and/or BoQ-Universal Systems • BAT – Targeted/Intensive Systems

26. School-wide Evaluation Tool (SET)

27. Benchmarks of Quality (BoQ):

28. Benchmarks for Advanced Tiers (BAT)

29. Leadership Team Time As a leadership team: • Review or complete the SET, BoQ and/or BAT to prioritize and develop action steps.

30. Organizing SWIS Data for Decision-making • Universal Screening Tool • Proportion of students with • 0-1 Office Discipline Referrals (ODRs) • 2-5 ODRs • 6+ ODRs • Progress Monitoring Tool • Compare data across time • Prevent previous problem patterns • Define Problems with precision that lead to solvable problems

31. SWIS Big 7: Core Reports Avg. Referrals Per Day Per Month Time Location Problem Behavior Day of Week Student Grade

32. CICO- Reports: • School-wide Report • Average Daily Points • Student Count • Student Period • Student Single Period

33. Using the Referrals by Student report as a Universal Screening Tool

34. Using data to determine what system to focus on…

35. Where to find this information? SWIS: *End of Year Report *Custom Report *Custom Graph *”Big 7” Graph

36. Leadership Team Time As a leadership team: • Complete the ODRData Focus Worksheet to determine area in need of improvement.

37. 4.0 Student Outcome Data DECEMBER 2013

39. REMEMBER to use….. TIPS Problem-Solving “Mantra” Innovation neutral: Use for Reading, Behavior, Math, School Improvement • Do we have a problem?(identify) • What is the precise nature of our problem? (define, clarify, confirm/disconfirm inferences)  • Why does the problem exist, & what can we do about it? (hypothesis & solution) • What are the actual elements of our plan? (Action Plan) • Is our plan being implemented, & is it working? (evaluate & revise plan)

40. 1. Do we have a problem (identify)? Look for gaps and trends in your data

41. Identifying Problems/Issues

42. What trend do you notice?

43. What trend do you notice?

44. Which location might need attention?

45. 2. What is the precise nature of our problem(define, clarify, confirm/disconfirm inferences)?  What is the data we need for a decision?

46. Examples: Primary to Precise Precise Problem Statements include information about the what, when, where, who, when and why • inappropriate behavior is increasing • Inappropriate language and disruptive behavior is increasing in the cafeteria during “first lunch period,” is being done mostly by four 6th grade boys, and seems to be maintained by social praise from the bystander peer group.

47. 3. Why does the problem exist, & what can we do about it? (hypothesis & solution) • Problem Statement: The sixth graders are disruptive & use inappropriate language in the cafeteria between 11:30 AM and 12:00 PM • Hypothesis: We believe they are trying to get attention from their peers.

48. 4. What are the actual elements of our plan……?

49. ….including logistics:

50. 5. Is our plan being implemented & is it working? (evaluate & revise plan)