Leadership Retreat

1. Leadership Retreat West Hills Community College District May 1, 2009

2. Introduction of New StaffandOpening Remarks Presented by: Frank Gornick

3. New Staff • Dr. Richard (Rick) Post – Interim Director of West Hills Community College Foundation • Notable accomplishments: • Served as Interim Director of the College of the Desert Foundation where he managed the day-to-day operations and $16.5 million in assets • Appointed Director of the College of the Desert Foundation’s $12 million capital campaign • Provided administrative leadership and oversight o 33 AA degree and certificate programs • Bond coordinator/spokesperson for College of the Desert’s $346.5 million bond campaign • Mr. Tanner Naeher – Web Administrator • Owner and operator of Coyote6 GraphX, LLC, a freelance web/graphic design and video production business

4. Search for new Executive Director of West Hills Community College Foundation will begin in May

5. Foundation Update Presented by: Frank Gornick Rick Post

6. Budget Update Presented by: Ken Stoppenbrink

7. Budget Information • 2008-2009 Budget • We expect to end our current budget with about $1.8 million in the ending balance, which is about 5.75% • This budget included a reduction of $2.9 million from our 2007-2008 fiscal year • The Chancellor’s office took an additional $750,000 in revenue from our 2008-2009 budget when they issued the revised P1 two weeks ago • 2009-2010 Budget • We plan on building a budget with 3% growth funding for this fiscal year for an increase of 156 FTES, which adds about $690,000 to our revenue • Our mandated expenses for 2009-2010 are about $1.3 million

8. Budget Information • Effect of May 19 election on the West Hills Community College District • In the event that the propositions fail on May 19, the West Hills Community College District will be hit with a reduction in revenue of $1.7 million according to the information provided to us from the California Community College League

9. District Score Card2007-2008 Results Presented by: Pedro Avila

10. WHCCD SCORE CARD Developing Baseline * Based on student cohorts Increasing Trend Exceeds Benchmark Meets Benchmark Steady Trend Slightly Below Benchmark Declining Trend Below Benchmark

11. 2008-2009 Targets (From Summer Retreat)

12. 2008-2009 FTES Targets (As reported in P2)

13. 2009-2010 Projections (if then scenario)

14. Goal 2 – Focus marketing efforts on district-wide stories

15. Percent of High School Graduates Enrolled at WHCCD

16. 2007-2008 Population Participation Rates by City ** Removed inmate population Sources: WHCCD Data Warehouse; Department of Finance Population Growth Estimate; CPEC; CityData.com

17. WHCCD Overall Success & Retention Rates CA CC Retention WHCCD Retention CA CC Success WHCCD Success Retention = the percent of students who remain in the course until the end of the term. Success = percent of students who earn a grade of A, B, C, or CR in the class. Course grades of NC, D, F, I or W are considered to be unsuccessful.

18. Success Rates by Delivery Format Success = percent of students who earn a grade of A, B, C, or CR in the class. Course grades of NC, D, F, I or W are considered to be unsuccessful.

19. Retention by Delivery Format Retention = the percent of students who remain in the course until the end of the term.

20. WHCCD First-Time-Freshmen Cohort Transfer Rates CSU average student fees increased by 23% Source: California Community College Systems Office Student Right to Know Note: Cohort based on a group of first time freshmen who are enrolled full-time in a fall term and are seeking transfer. The tracking period of the cohorts is three years.

21. Degree & Certificate Completion Rates by Freshmen Cohorts Source: California Community College Systems Office Student Right to Know Note: Cohort based on group of students who are first-time freshmen, who are enrolled full-time in a fall term, and are seeking a degree. The tracking period of cohorts is three years.

22. Facilities Update Presented by: Frank Gornick

23. Projects • North District Center, Firebaugh • Firebaugh property acquisition • West Hills College Coalinga • Sidewalk project • Wellness Center completion • Removal of all temporary buildings • Weather Station at Farm of the Future • West Hills College Lemoore • City of Lemoore participation • Multi Use Sports Complex bids

24. Projects • District Office • New District Office Building (construction to begin in 2009-2010) • ITS Move to District Office facilities

25. Summer 2009 and Fall 2009 Schedule Presented by: Willard Lewallen Don Warkentin

26. Section Counts

27. Update onFive Day Schedule Pattern Presented by: Willard Lewallen Don Warkentin

28. Institutional Effectiveness and Information Technology Reporting Presented by: Pedro Avila Frank Gornick Keith Stearns

29. Operational and Research Reports Operational Reports meet the daily needs of college and District business, such as daily enrollment reports, submitting MIS, and answering basic questions about students within a program. These are all operational type of reports. Research Reports involve answering questions related to institutional effectiveness, program review, accountability, accreditation, enrollment management, supporting the assessment of student learning (SLOs), strategic planning, performance indicators, prerequisite validation studies, and grants. In some cases there might be joint responsibility and collaboration between IT and IE. Also, when appropriate the IE office will work with IT to develop automated research reports. With the above division of roles and responsibility, there needs to be a process of coordinating requests for information. Currently a college employee can call/email the District IE Office and/or ITS programmers requesting answers to their questions. The current “ad hoc” request process is decentralized and might lead to duplication of effort and possible inconsistent results.

30. New Information Request Process All requests will be submitted through the “Information Request Form” located in the staff section of the portal. Prior to submitting an “information request”, approval must be obtained from the dean/administrator overseeing the department. Once the form has been submitted, the request will automatically be routed to the IE and IT directors to determine if the report will be completed by IE or IT. IT/IE will verify with the appropriate data steward/owner before releasing any report in their area. As well as give them the opportunity to validate the report/data. Once the report has been completed, the department/area dean and any other departments that might be impacted by the results, will receive a copy of the report. Link to portal

31. Examples of Research Reports/Documents • Reports that require historical trends • WSCH/FTEF trends • Success and Retention Rate Trends • Accreditation • Program Review • EMP • Performance Indicators • FTES Targets • High school participation rates • ARCC • Faculty evaluation data • College performance indicators • District score card • Non-Instructional SLO Data • Student Performance • Transfer Rates • President Scholars Progress Report • Learning Communities progress report • Prerequisite reports • Placement test reports Any report that will require data analysis or recommendations

32. Examples of Operational Reports • Specific employee or student reports – • Employee salaries or positions • student emails or addresses • Current/Planned data reports (daily, weekly, monthly, annual) • Athlete eligibility report • Veteran/Military students add/drop report • Work Experience student loads • Missing grade report • Faculty load reports • Current enrollment of students by city • Current enrollment of students by high school • Current student Demographics • Degrees and Certificates awarded • Counselor Contacts • Faculty Load Issues • Payroll Exception reports • Employee FTE report • Adjunct Overload report • Link to Portal

33. Categorical ProgramSite Review Findings Presented by: Willard Lewallen Don Warkentin

34. Educational Master Plan Update Presented by: Willard Lewallen Don Warkentin

35. Educational Master Plan Update • West Hills College Lemoore • Educational Master Plan approved by the Board of Trustees on February 17, 2009 • West Hills College Coalinga • Plan scheduled to be approved by the Board of Trustees on May 26, 2009 • Next steps

36. Update onFresno State Articulation Issue Presented by: Susan Whitener

37. CWEE Regulations Update Presented by: Stephanie Droker

38. Cooperative Work Experience Education (CWEE) develops skills and knowledge by integrating classroom study with planned, supervised work experience. It is based on the principle that well educated individuals develop most effectively through an educational plan that incorporates work experience. Through these structure experiences, the students enrich their college studies, which enhance their total development.

39. Types of CWEE • Cooperative Work Experience Education is a district‐initiated and district‐controlled program of education consisting of the following types: • General Work Experience Education is supervised employment which is intended to assist students in acquiring desirable work habits, attitudes and career awareness. The work experience need not be related to the students' educational goals. • Occupational Work Experience Education is supervised employment extending classroom based occupational learning at an on‐the‐job learning station relating to the students' educational or occupational goal.

40. Previous Requirements andTitle V/Future Amendments • Previous Requirements • Be enrolled at least seven units at the college (including CWEE units) • For occupational education, be enrolled in one other core course within the occupational section • Title 5 Amendment • Students are no longer required to be enrolled at least seven units or be co-enrolled in an core course (for occupational work experience) •  Future Amendment • Alternatives to In Person Consultations • District Plan

41. Accreditation Update Presented by: Pedro Avila Frank Gornick Willard Lewallen Don Warkentin

42. Accreditation Update • Progress of Self Study • West Hills College Coalinga • West Hills College Lemoore • District Responses • Evaluation of Program Review (Sustainable Continuous Quality Improvement) - The institution reviews and refines its program review process to improve institutional effectiveness.

43. Rubric for Evaluating Program Review

44. Rubric for Evaluating Program Review

45. Evaluation Summary

46. Function Mapping Survey Presented by: Pedro Avila

47. Evaluations Presented by: Frank Gornick Willard Lewallen Don Warkentin

48. Evaluations • Administrative Evaluations • Administrative Evaluations are due by July 1 • Step increases (step 5 and above) require Board approval • Update on Presidential Expectations in the Administrative Evaluations of Faculty

49. Reorganization ModelDraft #2 Presented by: Frank Gornick

50. Draft #2