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Field Operations Presentation. Presented to the Maricopa Association of Governments – October 7, 2004 Presented By: Dennis R. Johnson Mark K. Hellfritz Vicki A. McIntire Jay M. Occhiogrosso. Presentation Will Focus On…. A) Major operations: - Recruiting - Listing

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Field operations presentation

Field Operations Presentation

Presented to the Maricopa Association of Governments – October 7, 2004

Presented By: Dennis R. Johnson

Mark K. Hellfritz

Vicki A. McIntire

Jay M. Occhiogrosso

Presentation will focus on
Presentation Will Focus On…

  • A) Major operations:

  • - Recruiting

  • - Listing

  • - Group quarters

  • - Non-Response Follow-Up (NRFU)

  • B) Timing of Operations

Additional topics
Additional Topics…

  • Types of jobs available

  • Pay scales and benefits

  • Expected hours of work

  • Office space and logistics


  • Talk about publicity, marketing, and

  • partnerships

  • Tie everything together by explaining your role

  • Segue into discussion on marketing

Getting started
Getting Started

  • Local Census Office opens January 2005

  • On-site Manager reports for duty

  • Office furniture/computers, etc. arrives

  • Manager hires initial office staff

The recruiting process
The Recruiting Process

  • Manager hires 6 –10 office clerks for phone bank

    - from list provided by local governments

  • Manager hires 6-10 Crew Leaders to conduct testing sessions

    - from list provided by local governments

  • Ads placed in papers for listers in February/March

  • Phone bank takes calls from potential employees and schedules testing dates and sites

  • Manager trains crew leaders to conduct testing sessions

The testing process
The Testing Process

  • Need to test 3000 people

  • Person must have qualifying score to be considered (70%+)

  • ½ hour test – 35 questions

    - math

    - map reading

    - following instructions

The testing process1
The Testing Process

  • Complete application paperwork

  • Short interview to be conducted with

    those that have qualifying test score

The testing process2
The Testing Process

  • Federal Government Veteran’s Preference rules will apply

  • Background checks will be performed on all individuals chosen

  • Selections made by local office following

    standard federal selection procedures

Types of jobs pay scales
Types of Jobs, Pay Scales

  • Local Census Office Clerks - $ 11.43

  • Listers/Enumerators - $ 11.43

  • Crew Leaders - $ 12.79

  • No Benefits!


  • Performed by crew leaders 3 day training

  • 1st trainings will be in April 2005 for listing operations

  • Will train up to 20 people at one time

  • Will continue testing throughout listing period

Listing operations
Listing Operations

  • What is Listing?

  • Systematic canvassing of a census block

  • Recording address or physical location description of each housing unit (HU)

Listing operations1
Listing Operations

  • How is Listing Done?

  • Listers will have a list of addresses from the 2000 Decennial Census and any updates since 2000

  • Listers will go door to door to verify, add, delete or make corrections to this list

Listing operations2
Listing Operations

  • Listing will begin in mid-May and end July 30th

  • Will hire 300 - 400 listers

  • Will list 13,000+ census blocks


Listing operations3
Listing Operations

  • Each lister will be given an assignment of approximately 150 HU’s at one time

  • Each assignment should take one week to complete

  • As lister completes assignment, we will assign more work

  • When all blocks are completed for a jurisdiction, listings are sent for processing and sampling

Group quarters gq s operations
Group Quarters (GQ’s) Operations

  • Verify GQ’s in July 2005 via telephone

    from matched lists (March 4 and July 8)

    - service provider organizations

    - from locally provided lists

    - and from Census Bureau Records

  • Pre-visit to outdoor locations in August

Group quarters gq s operations1
Group Quarters (GQ’s) Operations

  • Expect 150 listers to become GQ/outdoor location enumerators

  • Will need to recruit and hire and additional 150 enumerators

  • Will continue recruiting in July

    - same procedures as other recruiting

  • Will train in late August 2005

  • Conduct outdoor locations and GQ operations in mid-September

Non response follow up nrfu
Non-Response Follow-Up (NRFU)

  • Expect 150 enumerators from GQ operations to work NRFU

  • Need to recruit/train additional 200+

  • Continue recruiting in August and train from mid September through November 2005

  • Start NRFU operations mid-September and complete December 15

Nrfu operations specifics
NRFU Operations Specifics

  • Expecting 50% mail return and 25% via phone from telephone Center

  • 25% of workload, approximately 25,000 – 30,000 HU’s, via field operation

  • Higher mail return rates = less field operations = cost savings

Nrfu specifics
NRFU Specifics

  • Enumerator makes personal visit to HU and conducts interview

  • Quality check on work is completed in office after review by crew leader in field

  • Enumerators will make at least six personal visits and/or telephone calls

How can you help
How Can You Help?

  • Recruitment:

    • Donate Rooms for testing sites

      • Accommodate up to 25 people

      • Handicapped accessible

      • Available from 8:00 a.m. – 5:00 p.m.

      • Tables and Chairs

      • Census Bureau will work out exact schedule with local government

How can you help cont
How Can You Help (cont.)

  • Recruitment:

    • Provide list of names of people interested in Census jobs

    • Publicize jobs and refer candidates to Census Bureau staff

  • Training Space:

    • We will be training in the spring and fall for major operations and will need training rooms

How can you help cont1
How Can You Help (cont.)

  • Crew Leader Meeting Areas:

    • Crew Leaders will meet with enumerators daily during major operations

    • Will need desk/table, chairs, phone if possible

    • Duration:

      • May through July

      • October through December

How can you help cont2
How Can You Help (cont.)

  • Furniture and Equipment for Central Office

    • Desks and Chairs

    • Office Supplies

    • Will be coordinated through MAG

  • Publicity and Marketing Support

Success through partnerships
Success Through Partnerships

  • Establish partnerships with community groups

  • and organizations

    • prepare press releases for their newsletters and newspapers

    • educate groups on importance of survey

    • Provide materials (posters, brochures, etc) so they can talk with constituents and prepare them for September 1