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California Outcomes Measurement System – Treatment

California Outcomes Measurement System – Treatment. CalOMS Tx. Agenda. Overview Help Data Reports Questions?. Overview – CalOMS Tx Features. Gather, track, analyze, and report demographics and outcomes on clients. Improve data quality with rigorous system edits.

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California Outcomes Measurement System – Treatment

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  1. California Outcomes Measurement System – Treatment CalOMS Tx

  2. Agenda • Overview • Help • Data • Reports • Questions?

  3. Overview – CalOMS Tx Features • Gather, track, analyze, and report demographics and outcomes on clients. • Improve data quality with rigorous system edits. • Enable authorized users to obtain outcome data directly from the system. • Track clients using a Unique Client Identifier (UCI). • Meet the reporting and accountability needs of the federal government, State, counties, providers, and counselors.

  4. Overview – Why CalOMS Tx Data is Important • Meets the reporting and accountability legal mandates of the federal government and the State. • Provides treatment and outcome data to support best practices for your county. • Supports value of treatment. • Supports continued funding. • Supports allocations.

  5. Overview – Due Dates • Report admissions data within 45 days of the end of the report month. • Report annual update data within 45 days of the end of the report month. • Report discharge data within 45 days of the end of the report month. • Correct all errors on the error report within 75 days of the error report month.

  6. Overview - Consequences • We will lack data to properly support treatment programs. • ADP will stop public funding payments if CalOMS data is not submitted on time. • Submit admissions, annual update, and discharge data by the 15th. • ADP will stop public funding payments if CalOMS data is not complete. • Submit admissions, annual update, and discharge for all clients. • ADP will stop paying public funding payments if CalOMS data is erroneous. • Submit admissions, annual update, and discharge correctly. • Correct errors in admissions, annual updates, and discharges.

  7. Overview – 2009 System Enhancements • Corrected a capacity constraint in Excel. • Updated missing records in the special populations table. • Added new edit to improve NTP data. • Added new edit to improve source of referral and criminal justice status. • Updated NULL data with Youth and Standard admission data. • Updated the report footer information on 3 reports. • Added new edit to improve annual update data. • Created Error and Submission Details Flat File Report. • Gave County Contracted Providers access to reports.

  8. Overview – Technical

  9. Help - Where To Get It • Web-based Training • Web-page • http://www.adp.ca.gov/CalOMS/CalOMSmain.shtml • Help guides • Data Collection Guide • Data Dictionary • Data Quality Standards • File Instructions

  10. Help - Where To Get It • Contact Us • 916-320-3010 • CALOMShelp@adp.ca.gov • Quarterly Conference Calls

  11. Help – CalOMS Tx Site

  12. Help – CalOMS Tx Site

  13. Data • CalOMS Contains 84 Data Elements • Unique Client Identifiers (UCI) • Elements to meet federal TEDS requirements • National Outcome Measures (NOMS) • 16 additional outcome measures in 7 life domains selected by California • Alcohol use • Other drug use • Employment/education • Legal/criminal justice • Other elements selected by California • Providers collect CalOMS data elements from clients • At admission (full data set including outcome questions) • At discharge (discharge and outcome questions) • Annual updates (outcome questions)

  14. Data • ITWS accepts and processes incoming client admissions, annual updates, and discharges. • CalOMS performs electronic error checks and rejects incorrect or incomplete records so that unacceptable data is not included in the database. • CalOMS checks every incoming record against our provider data for valid service codes and provider IDs. • CalOMS creates unique client IDs. • CalOMS assigns a unique episode ID for clients with multiple admissions. • CalOMS stores accepted data used in SAS and CalOMS Tx Reports.

  15. Reports • Outcome Reports • Assessing Services • Changes During Treatment • Service Utilization • Treatment Population Data • Data Management Reports • Open Admissions • Error Submission Detail • Data Quality Compliance • Open Providers

  16. Report Screen

  17. Sample Outcome Report • Shows decline in mental health issues from admission to treatment

  18. Sample Data Quality Compliance Report (DQCR) - Summary Your County

  19. Sample DQCR – Record Count Comparison

  20. Sample DQCR – Is Data On Time?

  21. Sample DQCR – Is Data Complete?

  22. Open Providers Report

  23. Questions?

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