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Construction Project Administration Manual (CPAM ) Standard Specifications Standard Index. August 16, 2012 Presented By: Teresa Driskell. TRAINING OBJECTIVE. This course will provide an introduction to the written instructions for administrating an FDOT project found in CPAM

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construction project administration manual cpam standard specifications standard index

Construction Project Administration Manual (CPAM)Standard SpecificationsStandard Index

August 16, 2012

Presented By: Teresa Driskell

training objective

TRAINING OBJECTIVE

This course will provide an introduction to the written instructions for administrating an FDOT project found in CPAM

How to use the Specifications for a Contract

A brief update on the July 2010 Specification Workbook

How to use the Standard Index

purpose of cpam why do we have it

PURPOSE OF CPAM?WHY DO WE HAVE IT?

CPAM provides for…

Uniform treatment of all Contractors

Consistent handling at all levels

Keeps Contracts valid and enforceable

online cpam

ONLINE CPAM

CPAM can be found online on the State Construction Office website at

http://www.dot.state.fl.us/construction/manuals/ManualsMain.shtm

slide7

CPAM is now published as a Single Searchable to Printable File!!!

Now you can actually find the whole manual – Quickly!

cpam chapters sections

CPAM CHAPTERS/SECTIONS

Pre-Construction

Construction

Post-Construction

each section is broken out into the following sub sections

Each Section is broken out into the following sub-sections:

Purpose

Authority

Background

Definitions

General

Addendums

Guidance Documents / Flow Charts

chapter 1 pre letting activities

Section 1.1 Plans Review and Comments

    • Scope Development
    • Phases of plans review
      • Phase I Review (Roadway)
      • Phase II Review (Roadway) and Bridge plan reviews
      • Phase III Review and Stage 3 (90%) Bridge Plans
      • 100% Plans
    • Checklist
      • Guidance Document 1-1-A
CHAPTER 1Pre-letting Activities
chapter 1 pre letting activities2

Section 1.2 Contract Duration and Alternative Contracting Techniques

    • Initiating Specification/Alternative Contracting Techniques
      • Flextime
      • Special Working Hours & Periods
      • Special Events
      • Schedule
      • Compressed Time or Time Priority
      • Incentive/Disincentive
      • No Excuse Bonus
      • Time plus Money (A+B)
      • Lane Rental
      • Liquidated Savings
      • Special Notices/Directions to Contractor
CHAPTER 1PRE-LETTING ACTIVITIES
chapter 1 pre letting activities3

Section 1.2 Establishing Contract Duration

    • Guidelines for Establishing Contract Duration
      • http://www.dot.state.fl.us/construction/SchedulingEng/GuidellinesForEstablishingContractDuration.pdf
    • Documentation
    • Prosecution
    • Training
    • Forms
    • Guidelines for Community Awareness Process
CHAPTER 1PRE-LETTING ACTIVITIES
chapter 2 office preparation

Section 2.1 Project Scheduling

    • Contractor’s Schedule
    • Schedule Distribution
    • Schedule Revision
    • Withholding Progress Payments
CHAPTER 2OFFICE PREPARATION
chapter 3 pre construction activities

Section 3.1 Preconstruction Conference

    • Affected Parties
      • Comprehensive list but not limited to
    • Scheduling
      • After receipt of Notice of Award and prior to any work beginning
    • Notice
      • Errors and Omission
      • Clarification of plans and special provisions
      • Dispute Review Board members
      • Florida Department of Environmental Protection – File number
    • Agenda
      • Guidance Document 3-1-A
CHAPTER 3PRE-CONSTRUCTION ACTIVITIES
chapter 3 pre construction activities1

Section 3.1 Guidance Document 3-1-A

  • Sample Preconstruction Conference Agenda
  • (1) Project Description.
  • (2) Delineation of lines of authority. Names and emergency telephone numbers for the Contractor, Department and others will be entered into the record and established issues escalation matrix.
  • (3) Proposed Starting Dates - Contractors and subcontractors -- flextime (selected projects) - lead-in time and number of shifts or extra hours they propose to be working, etc.
  • (4) Each utility representative to give an up-to-date report of the status of utility adjustments, relocations, removal, and new installation. In addition, the utility representative shall furnish the names and phone numbers of contact persons who will be available on call. A Contractor/utility meeting schedule shall also be established.
  • (5) Contractor to discuss errors and omissions in the plans that are known to exist. Preconstruction minutes should reflect the Contractor's knowledge of errors or omissions in detail.
  • (6) Maintenance of traffic plans review and discussion. (Remind Contractor, plans must have written approval before construction activities can begin.) Also, Alternative Traffic Control Plans must have written approval before work begins.
  • (7) Construction schedules and progress chart submittals. When appropriate, establish meeting schedules (weekly-monthly) and locations to discuss job progress and to determine controlling work items for the next review period. Reiterate that schedules should be submitted within 7 calendar days before the monthly estimate cut-off date.
  • (8) Business and Community Impact Plan.
  • (9) Hurricane or other emergency evacuation plans should be discussed (i.
CHAPTER 3PRE-CONSTRUCTION ACTIVITIES
chapter 3 pre construction activities2

Section 3.2 Quality Assurance / Quality Control of Field Construction Operations

    • Training Requirements
      • MUST have completed training directly related to the operation being inspected
    • Documentation
      • Become familiar with Contract Documents
      • Know what is required and how the finished product is evaluated
      • Know how payment will be made
    • Preparation for Inspection
      • Pre-Operations Meeting
      • Record-keeping preparation
      • Equipment Preparation
    • Documenting the Inspection
      • Daily Work Report
CHAPTER 3PRE-CONSTRUCTION ACTIVITIES
chapter 3 pre construction activities3

Section 3.3 Contractor’s Quality Control Plan

    • Guidance for approval / disapproval of QC Plan
      • Excellent checklist available in this Section for this purpose
    • Responsibilities
    • Format
    • Sample Letters
CHAPTER 3PRE-CONSTRUCTION ACTIVITIES
chapter 3 pre construction activities4

Section 3.4 Dispute Review Board

    • Project Specific and Regional DRB
      • Member Selection
      • Three Party Agreement
      • Meeting
      • Use of the DRB
      • Payment
    • Request for Hearing
    • Preparation for Hearing
    • Recommendation of the Board
CHAPTER 3PRE-CONSTRUCTION ACTIVITIES
chapter 4 pre construction activities

Section 4.1 Consultant CEI Management

    • Role of Consultant CEI

The authority of the CCEI’s lead person, such as the Senior Project Engineer, and the Project Engineer shall be identical to the Departments Resident Engineer and Project Engineer respectively and shall be interpreted as such.

    • Pre-Service Phase to evaluation
    • Performance Standards – Attachment 4-1-1
CHAPTER 4PRE-CONSTRUCTION ACTIVITIES
chapter 4 pre construction activities1

Section 4.2 Consultant CEI Accountability

    • Identification of Errors, Omissions, or Contractual Lapses
    • Initial Assessment of Responsibility for Errors, Omissions, or Contractual Lapses
    • Consultant Contract Termination
CHAPTER 4PRE-CONSTRUCTION ACTIVITIES
chapter 5 project documentation

Section 5.1 Project Diary

    • Daily Work Reports (Technicians)
      • This Section has an excellent list of items to be included each day on a Daily Work Report
    • Diary (Project Administrators)
      • Become familiar with Contract Documents
      • Know what is required and how the finished product is evaluated
      • Know how payment will be made
CHAPTER 5PROJECT DOCUMENTATION
chapter 5 project documentation1

Section 5.2 Contractor Vehicle Registration

    • Affidavit
      • The signed and notarized affidavit shall become a part of the contract file.
    • Contractor Failure
      • Withholding of payment
      • Suspension or Revocation of Contractor’s Certificate of Qualification
CHAPTER 5PROJECT DOCUMENTATION
chapter 5 project documentation2

Section 5.3 Subletting of Contract

    • Sublet Agreements are approved at District or local Resident Office
      • Contractor uses Form No. 700-010-36
      • Subcontractor may not start work until the Sublet Agreement is approved
          • BEGIN AND END WORK / OPERATIONS DATES MUST BE NOTED ON YOUR DWR
    • Notify the PA of any violations
CHAPTER 5PROJECT DOCUMENTATION
chapter 5 project documentation3

Section 5.4 Contract Wage Requirements

    • Required on Federal-Aid Projects over $200,000.
    • Certified Payrolls must be submitted by Contractor
      • Must include Statement of Compliance
      • EEO Interviews must be completed
      • Guidance Documents are included in this Section
    • Failure to Submit Required Records may result in suspension of further payments
CHAPTER 5PROJECT DOCUMENTATION
chapter 5 project documentation4

Section 5.5 Equipment Rentals

    • Notification to PA in writing of intent to use rental equipment via Form No. 700-010-11
      • Technician MUST note any rental equipment on DWR under equipment and personnel
      • Does not include delivery equipment used by material suppliers when included in the cost of the material
    • PA will cross check any Notices of Rental Agreement with DWR for equipment/operator information
CHAPTER 5PROJECT DOCUMENTATION
chapter 5 project documentation5

Section 5.6 Utility Relocation

    • When Utility Work is performed by the Contractor
      • Technician will oversee the work
      • Technician will indicate the date work began and ended on a DWR and detailed notes regarding potential or found conflicting facilities
    • When Utility Work is performed by the Others
    • The Utility will bear the cost of the work
    • Required to follow FDOT Standards
    • Utilities required to follow Utility Accommodation Manual & Permit
CHAPTER 5PROJECT DOCUMENTATION
chapter 5 project documentation6

Section 5.6 Utility Relocation

    • Non-Reimbursable Utility Work
    • The Utility will bear the cost of the work
    • Most Utility work falls within this category
    • Utilities required to follow Utility Accommodation Manual & Permit
    • Record all activities on Daily Work Report
    • Complete the Notice of Utility Construction Work, form No. 700-010-48, at the beginning and end of non-reimbursable work.
CHAPTER 5PROJECT DOCUMENTATION
chapter 5 project documentation7

Section 5.6 Utility Relocation

    • Reimbursable Utility Work
    • Department pays to relocate
    • Record all activities on the Daily Work Report
    • Daily Work Reports will be used to verify UAO’s invoice for payment – Utility Work Agreements and Certification Process; Procedure No.710-010-050
    • Complete the Notice of Utility Construction Work; Form No. 700-010-48
CHAPTER 5PROJECT DOCUMENTATION
chapter 5 project documentation8

Section 5.7 Federal-Aid Project Requirements

    • Fed Approval on Supplemental Agreements and contract changes
      • Fed and non-Fed quantities
    • Construction Zone Accident Reports
      • Engineer’s Maintenance of Traffic Evaluation at Crash Site, Form No. 700-010-64
    • Buy America
    • Product Certification – Change of Source
    • FHWA Final Inspection
    • Notice to FHWA of Final Acceptance
CHAPTER 5PROJECT DOCUMENTATION
chapter 5 project documentation9

Section 5.8 Control of Materials

    • Job Guide Schedule
    • Methods of Acceptance
    • Defective Materials
      • Review Article 6-4 of the Standard Specifications
      • Provide detailed notes on your DWR as to the deficiency
      • PA will process with a Disposition of Defective Material (DDM)

Form No. 700-011-01

      • The same process will apply when an Engineering Analysis Report (EAR) is required

Attachment 5-8-1, Resolution of Defective Material Flow Chart

CHAPTER 5PROJECT DOCUMENTATION
chapter 5 project documentation10

Section 5.9 Quality Assessment Plan

    • Process Reviews
    • Major Categories (asphalt, base concrete…)
    • Statewide Inspection Guidelists available on SCO website
    • Updated Annually
    • Always have current year edition available
CHAPTER 5PROJECT DOCUMENTATION
chapter 5 project documentation11

Section 5.10 Verification Inspection & Testing

    • FDOT VT verifies Contractor’s QC according to the Job Guide Schedule
    • FDOT Technician provides the Random Numbers for testing
    • FDOT Technician verifies the Random Samples

Guidance Flow Charts Available

CHAPTER 5PROJECT DOCUMENTATION
chapter 6 contract payments

Section 6.1 Unpaid Bills Processing

    • Certification Disbursement of Previous Periodic Payments to Subcontractors, Form No. 700-010-38
    • Notice of Non-payment
    • Processing for Falsification of Payment to Certification
CHAPTER 6CONTRACT PAYMENTS
chapter 7 contract modifications

Section 7.2 Time Extensions

Two Main Groups

      • 7.2.4 Weather Related (relies on DWR)
        • DWR MUST support the weather event
        • DWR MUST support the duration of the weather event
        • DWR MUST itemize the Controlling Items of Work affected
    • 7.2.5 Other Reasons
      • Additional Work
      • Added by Supplemental Agreement
CHAPTER 7CONTRACT MODIFICATIONS
chapter 7 contract modifications1

Section 7.2 Time Extensions continued

Weather Days

    • Controlling Items of Work must be delayed 50% or more of the day
    • The Work Plan or CPM Schedule calls for work on that day
    • Work has started on the project

Other Time Extensions

    • The critical path must be negatively affected
    • Flow chart and Sample Letters at the end of Section 7.2
    • Contractor’s Time Extension Request, Form No. 700-010-56
CHAPTER 7CONTRACT MODIFICATIONS
chapter 7 contract modifications2

Section 7.3 SA’s and Unilateral Payments

    • Used for Extra or Unanticipated Work
    • Used to settle Disputes or Claims
    • Quantity Overruns
    • Requires Certification of Funds from Comptroller
    • Project Limit Extensions
    • Specification Changes
    • Detailed DWR or EXTRA WORK DAILY

(Form No. 700-050-58) is vital to settle disputes /claims

CHAPTER 7CONTRACT MODIFICATIONS
slide38

Daily Record of Extra Work

Site Source Record

Form No. 700-050-58

Labor

Equipment

Material

Complete in duplicate and

give one copy to the Contractor at the end of each day

chapter 7 contract modifications3

Section 7.3 SA’s and Unilateral Payments

    • Funds must be encumbered prior to SA being executed or notice to proceed given to the contractor
    • HB 1681 (2005) no need for SA on quantity overruns
      • Original Contract Amount of $5 million or less – 2.5% Allowable Unencumbered Overruns Amount
      • Original Contract Amount over $5 million requires encumbrance

Federal Aide Participating/Non-participating

CHAPTER 7CONTRACT MODIFICATIONS
chapter 7 contract modifications4

Section 7.3 SA’s and Unilateral Payments

    • Supporting documentation for SA’s and UP
      • Entitlement Analysis and Engineer’s Estimate see Guidance Document 7-3-A
      • Daily Work Reports
      • Letters
      • Project Schedule
      • Contract documents
CHAPTER 7CONTRACT MODIFICATIONS
chapter 7 contract modifications5

Section 7.3 SA’s and Unilateral Payments

    • Sources of information
      • Certified Labor Burden (Spec. 4-3.2.1)
      • Certified Equipment List (Spec. 100.1)
      • Notice of Intent to file Claim
      • DRB recommendation
      • Statewide averages

Guidance Documents and sample letters at the end of Section 7.3

CHAPTER 7CONTRACT MODIFICATIONS
chapter 7 contract modifications6

Section 7.4 Contingency Supplemental Agreements and Work Orders

    • Contingency Pay Items/SA
      • Maximum funding amounts
      • Initial Contingency Amount Pay Item
      • Contingency Supplemental Agreement
      • Certification of Funds Availability
      • No additional contract time
CHAPTER 7CONTRACT MODIFICATIONS
chapter 7 contract modifications7

Section 7.4 Contingency Supplemental Agreements and Work Orders

    • Work Orders
      • Shall not be executed prior to the Contingency item
      • Description and Reason
      • Numbering
      • Entitlement Analysis and Engineer’s Estimate
      • Negative Work Orders - LS
      • Project Limit Extension
CHAPTER 7CONTRACT MODIFICATIONS
chapter 7 contract modifications8

Section 7.5 Construction Contract Claims

    • Recognition
    • Claims involving a Utility
    • Documentation
    • Claim File
    • Analysis of Claim Package
    • Entitlement Analysis
    • Claim Settlement
    • Claim denial/Appeal

Guidance Documents and Sample Letters at the end of section 7.5

CHAPTER 7CONTRACT MODIFICATIONS
chapter 8 administrative requirements

Section 8.1 F.A.I.N. Resolution

    • Federal-Aid Ineligibility Notice
      • Failing to meet the specifications
      • Unqualified staff
      • Material sample failures
      • Buy American
    • How does it work
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
chapter 8 administrative requirements1

Section 8.2 Environmental Commitment Compliance

    • Assures effective environmental compliance within all areas of environmental concern during the construction project
    • Technician monitors permit compliance and pollution control effectiveness before and during project. KNOW the permit requirements!
    • Know the proper reporting and forms used
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
chapter 8 administrative requirements2

Section 8.2 Environmental Commitment Compliance

    • PA Notifies Permit Agencies and District Environmental Office of permit activity start/end date.
    • PA monitors Permit Expire Dates – Notify District Permit Coordinator 6 months before expiration – if the project will not be complete by then
    • PA surveys treatment area/structure elevations for as built plans and permit closeout
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
chapter 8 administrative requirements3

Section 8.2 Environmental Commitment Compliance continued

When the Technician finds non-compliance:

    • Notify the PA
    • Accurately document the issue in detail on the DWR.
    • PA will direct the Contractor to correct the problem immediately
    • PA may issue a stop work order for activity causing serious problems
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
chapter 8 administrative requirements4

Section 8.2 Environmental Commitment Compliance continued

National Pollutant Discharge Elimination System

    • Where NPDES permits apply PA gets Contractor Signature on Contractor Cert/Prep of Docs – NPDES General Permit for Discharge Form No. 650-040-05
    • Prime and subs working with erosion control devices – 650-040-07
    • Must be signed by Owner or Officer
    • False Cert subject Owner to Fine/Prison
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
chapter 8 administrative requirements5

Section 8.3 Operation Within Railroad Right of Way

    • Formal documents are handled by PA, RE and District Rail Coordinator
      • Approved RXR Protection Plan
      • Liability Ins for self and subs
      • 72 Hour to 45 day notice approval from Rail Road
    • The Contractor must notify the RR when working in the vicinity of the tracks – including under the tracks. No exceptions unless approved in writing by the RR.
    • The RR will supply flagman; FDOT pays for them, until PA sends 24 hour “no need” notice. Accurate records must be kept on the DWR regarding these personnel!
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
chapter 8 administrative requirements6

Section 8.3 Operation Within Railroad Right of Way

    • Notice of Reimbursable/Nonreimbursable Utility Construction Work, Form No. 700-010-48 used for work done by RXR on a Reimbursable Agreement on projects involving work by RXR staff &/or RXR contractor.
    • Federal dollars held until pavement markings and advanced warning signs in place and in “good shape.”
    • PA must note “good shape” condition of RXR MOT devices in Remarks section of Utility Work Form No. 700-010-48 for Federal Approval.
    • The PA prepares the Post-Construction Inventory Report, Form No. 700-010-49, for National RXR-highway Crossing Inventory at completion of work.
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
chapter 8 administrative requirements7

Section 8.4 Shop and Erection Drawing Process

    • Handled by Contractor, EOR, PA, State and District Design Staff.
    • Standard Specification 5-1.4 & Plans Prep Manual (No. 625-000-007, Volume I, Chapter 28)
    • Details – What is required of the players during the process is covered very comprehensively
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
chapter 8 administrative requirements8

Section 8.4 Shop and Erection Drawing Process

Project Engineer’s Role Monitor/Encourage/Log

    • Monitors – Who in the Review chain has the shop drawings
    • Encourages – Players to stay on schedule
    • Logs – Maintains Updated Tracking Logs of Drawings in Approval process.

Flow charts at the end of Section 8.4 for Structural and Nonstructural drawing approval process.

CHAPTER 8ADMINISTRATIVE REQUIREMENTS
chapter 8 administrative requirements9

Section 8.5 Contract Delinquency

Handled by PA, RE, DCE and CO

    • Time is up and the work is not complete
    • Can suspend qualification = to late days
    • Can suspend qualification of affiliates from who the Contractor derives material support – Staff/equipment/finances
    • Affects Contractor’s future Capacity
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
chapter 8 administrative requirements10

Section 8.6 Contract Default

When Defaulted… A Contractor

    • May be removed from the Job site & replaced with the Surety
    • Has no right to Administrative Hearing
    • Continues to be liable for LD’s until completion
    • Where the Surety Refuses work or becomes unreliable the Department may seize materials and equipment on job and hire others to complete.
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
chapter 8 administrative requirements11

Section 8.7 Contractor Non-Responsibility for Construction Contract

Contractor who demonstrate an inability or unwillingness to comply with contract requirements in a timely and proficient manner on a project will be declared non-responsible.

Resident Office function is to make recommendation.

CHAPTER 8ADMINISTRATIVE REQUIREMENTS
chapter 8 administrative requirements12

Section 8.8 State Arbitration Board

    • Creation of the Florida Legislature
    • Use only after Final Acceptance
    • If DRB exists it must have been used
    • Claims ˂ $250K Law requires
    • Up to $500K can be agreed to by both parties
    • Up to $1 Million per contract can be agreed to

Either party may request it to be binding

CHAPTER 8ADMINISTRATIVE REQUIREMENTS
chapter 8 administrative requirements13

Section 8.9 Contract Termination

MAY BE DONE FOR ANY REASON by the FDOT

District Construction and Central Office Function

CHAPTER 8ADMINISTRATIVE REQUIREMENTS
chapter 8 administrative requirements14

Section 8.10 Noise and Vibration Abatement

    • Involvement by Technician, PA and RE
    • Technician uses Inspection Guidelist No. 21
      • REVIEW YOUR CONTRACT
      • Be aware of local ordinances
      • Know time limitations in the project and the nature of activities that might generate noise and/or vibration
      • Discuss complaints with your PA
      • Document the nature of the complaint, name/address of person complaining, area affected by the problem and type of operation generating noise and/or vibration on your DWR
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
chapter 8 administrative requirements15

Section 8.11 Contractor Initiated Submittals

    • NCR, RFC, RFI, RFM and CSIP
    • Monitor
    • Process
    • Track
    • Section 8.11.8 Tracking Logs

17 key items listed for consideration in REQUIRED electronic spreadsheet

CHAPTER 8ADMINISTRATIVE REQUIREMENTS
chapter 9 maintenance of traffic

Section 9.1 Maintenance of Traffic

    • Departments Traffic Control Plan
      • At Pre-con Contractor must furnish a letter stating he will be utilizing the Department’s plan or substituting an alternative
    • Alternative Traffic Control Plans
      • Contractor may not start work until that Alternative plan is approved by Resident Engineer and added to the contract by SA
      • Must by signed and sealed by a Florida PE
      • Must be submitted on 11” x 17” set of plan sheets
    • Modification of Active Traffic Control Plan
      • NO TCP Mods – except Enhancements or Emergencies before the RE approves
      • Enhancements are defined as “not changing traffic patterns”
      • Mods Must be approved and added to the contract by SA
CHAPTER 9MAINTENANCE OF TRAFFIC
chapter 9 maintenance of traffic1

Section 9.1 Maintenance of Traffic

    • Design Standards – especially 600 Series
    • List of trained flaggers must be submitted to PA prior to construction
    • Maintenance of Traffic Review Report 700-010-08
      • Worksite Traffic Supervisor (WTS) signs the report
      • Contractor conducts inspections daily (including nighttime reviews)
      • Contractor submits the MOT report weekly
      • PA reviews
      • Always show when deficiencies are corrected

(See page 3 of MOT Review Report)

CHAPTER 9MAINTENANCE OF TRAFFIC
chapter 9 maintenance of traffic2

Section 9.1 Maintenance of Traffic

    • Recommended action to shut down a project due to MOT deficiencies
      • Severe hazard or life threatening – correct immediately . Failure to correct the hazard immediately is basis to shut down the project.
      • Deficiencies in which the contractor has been given written notice – correct within 24 hours. If not corrected PA shall deduct payment for the uncorrected areas from the date shown on the MOT Review report – Form No. 700-010-08.
      • The WTS shall be disqualified is corrective action is not completed within the 24-hour time limit on 3 notifications in 12 months.
CHAPTER 9MAINTENANCE OF TRAFFIC
chapter 9 maintenance of traffic3

Section 9.1 Maintenance of Traffic

    • Other Requirements
      • Inspect MOT operations provided by Utility within the project limits (when required by contract)
      • Count and certify approved each day devices
      • Project personnel (CCEI or in-house construction) will report crashes occurring within the project limits as described in Section 9.3.5.
      • WTS will coordinate with adjacent projects
      • WTS/Contractor will check reflectivity of payment markings and in the event of failure, provide for re-application of the pavement markings as required by Specification section 710.
CHAPTER 9MAINTENANCE OF TRAFFIC
chapter 9 maintenance of traffic4

Section 9.2 Work Zone Regulatory Speeds

    • Provides for Standardization of Regulatory Sign placement in the Work Zone
    • PA notifies PIO two weeks in advance of new regulatory speed limits will be posted and notified again when all signs are in place
    • MUST be documented on Daily Work Report
      • Time and date regulatory signs are placed
      • Location of the placement
      • Time and date regulatory signs are removed
      • PA make sure Contractor removes any conflicting signs
CHAPTER 9MAINTENANCE OF TRAFFIC
chapter 9 maintenance of traffic5

Section 9.3 Work Zone Traffic Incident Evaluation and Reporting

    • Any traffic crash occurring in the Work Zone is reported to the PA
    • Form No. 700-010-64, Engineers MOT Evaluation at Crash Site is completed by the PA or delegate
    • If MOT devices may have contributed to the crash, Contractor makes changes needed (CPAM 9.3.6 and 9.3.8)
      • PA and RE must approve changes
CHAPTER 9MAINTENANCE OF TRAFFIC
chapter 9 maintenance of traffic6

Section 9.3 Work Zone Traffic Incident Evaluation and Reporting

    • Fatality or any disabling injury occurs, or there is a serous crash involving 3 or more people, notify District Safety Office by phone immediately
    • FHWA “Alert Bulletin Procedure” criteria for immediate reporting
      • death of 5 or more persons
      • 10 or more vehicles
      • school bus fatalities or disabling injuries
      • Interstate closed for more than 6 hours
      • Major road closed for more than 24 hours

District Safety Office will report to State Safety Office then to FHWA

CHAPTER 9MAINTENANCE OF TRAFFIC
chapter 10 structures

Section 10.1 Pile Lengths

    • Section established procedure for obtaining production lengths and driving criteria
  • Section 10.2 Prestressed / Precast Concrete Components
    • Provides a written process for dealing with defective components
    • Section 10.3 Concrete Construction
      • Describes Bridge Deck thickness checks
      • Mass Concrete Plans and Pours
      • Crack Inspections
      • Concrete Pre-Operation Meetings and Pour Notices
      • Section 10.4 Paint/Asbestos Removal, Handling and Disposal
        • Specific Qualifications are required by both Contractor and Technician to perform this work
        • Section 10.5 Drilled Shafts
        • Section established procedure for obtaining drilled shafts lengths outlines requirements for Drilling Logs
CHAPTER 10STRUCTURES
chapter 10 structures1

Section 10.6 Underwater Bridge Construction Inspection

    • Section describes Initial, Progress and Final inspections
  • Section 10.7 Post-Tensioned Bridges
    • A MUST READ FOR ANYONE WORKING ON THIS TYPE OF BRIDGE
    • Section 10.8 Auger Cast Piles
      • Only used for noise wall foundations on FDOT Projects
      • Section 10.9 Structural Steel and Misc. Components
        • Section provides process for evaluation and disposition of major defects
        • Section 10.10 Bridge Issues that MUST involve SCO
        • Describes bridge construction issues and when/how to involve the SCO
        • Section 10.11 General Structures Construction Issues
          • New Section added in June 2010 establishes procedures to notify District Structures Material Office of in-service dates, inspections and load ratings
CHAPTER 10STRUCTURES
chapter 10 structures2

Section 10.6 Underwater Bridge Construction Inspection

    • Section describes Initial, Progress and Final inspections
  • Section 10.7 Post-Tensioned Bridges
    • A MUST READ FOR ANYONE WORKING ON THIS TYPE OF BRIDGE
    • Section 10.8 Auger Cast Piles
      • Only used for noise wall foundations on FDOT Projects
      • Section 10.9 Structural Steel and Misc. Components
        • Section provides process for evaluation and disposition of major defects
        • Section 10.10 Bridge Issues that MUST involve SCO
        • Describes bridge construction issues and when/how to involve the SCO
        • Section 10.11 General Structures Construction Issues
          • New Section added in June 2010 establishes procedures to notify District Structures Material Office of in-service dates, inspections and load ratings
CHAPTER 10STRUCTURES
chapter 11 asphalt

Section 11.1 Asphalt Quality Assurance Referee System for Non-CQC Projects

    • Referee form 700-030-12
  • Section 11.2 Testing and Correction of Surface Deficiencies on Asphalt Pavement
    • This Section describes when, who and how testing and correction is performed
    • Section 11.3 Asphalt Mix Temperature Control
      • This Section describes when and how asphalt mix temperature is controlled and who is responsible
CHAPTER 11ASPHALT
chapter 12 post construction

Section 12.1 Project Acceptance

Types of Acceptance

    • Final Acceptance
    • Partial Acceptance
    • Conditional Acceptance

Inspection prior to Acceptance

    • Semifinal Inspection
    • Final Inspection
CHAPTER 12POST CONSTRUCTION
chapter 13 post construction

Section 13.1 Contractor’s Past Performance Rating

Key Items

    • Maximum Capacity Rating – Admin Rule 14-12 F.A.C.
    • Provide a copy to the Contractor at the Pre-con
    • Interim performance ratings
    • Communication is key
    • DCE has the final say if appealed by the contractor

Sample letters and Flow Chart at the end of section

CHAPTER 13POST CONSTRUCTION
chapter 13 post construction1

Section 13.2 Constructability Grades

Consultant Designed Projects

      • Professional Services Consultant Work Performance Evaluation, Procedure No. 375-030-007
      • Constructability Evaluation, Form No. 375-030-08Z

In-House Designs

      • Constructability Evaluation, Form No. 375-030-08Z

Design-Build Projects

      • Professional Services Consultant Work Performance Evaluation, Procedure No. 375-030-007
      • Constructability Evaluation, Form No. 375-030-08Z
CHAPTER 13POST CONSTRUCTION
chapter 13 post construction2

Section 13.3 Contractor Survey

Project Administrator will mail a coy of the Contractor Survey with the Final Acceptance Letter.

http://www.dot.state.fl.us/construction/download/ContractorLetterwithSurvey.pdf

CHAPTER 13POST CONSTRUCTION
specifications

SPECIFICATIONS

- Standard- Supplemental- Technical- Developmental

online specifications

ONLINE SPECIFICATIONS

The Standard Specifications can be found online on the State Specifications and Estimates Office website at

http://www.dot.state.fl.us/specificationsoffice/

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The Standard Specifications can be accessed by clicking on the Specification Book icon and you can either access a particular Section or the entire book!

specification sections

SPECIFICATION SECTIONS

Division I General Requirements and Covenant

Division II Construction Details

Division III Materials

division i general requirements and covenants

Division I covers the first 106 pages in the Standard Specification Book

  • When the items covered in Division I change, they are added to the Contract as Special Provisions
  • It is similar to CPAM as the Sections are broken down by Pre-Construction, Construction and Post-Construction issues
DIVISION IGENERAL REQUIREMENTS AND COVENANTS
division i general requirements and covenants1

Section 2 Proposal Requirements and Conditions

  • Section 3 Award and Execution of Contract
  • Section 4 Scope of the Work
  • Section 5 Control of the Work
  • Section 6 Control of Materials
  • Section 7 Legal Requirements and Responsibility to the Public
  • Section 8 Prosecution and Progress
  • Section 9 Measurement and Payment
DIVISION IGENERAL REQUIREMENTS AND COVENANTS
division ii construction details

Division II makes up the bulk of the Standard Specifications

  • Information is arranged within “groupings” or specification number based on a specific material or construction operation
  • Each Specification Section is tied to a Master Pay Item number
    • Section 110 is Clearing and Grubbing
    • Pay Item for Clearing and Grubbing is 110-1
DIVISION IICONSTRUCTION DETAILS
division iii materials

Division III of the Specification Book contains information regarding all materials utilized on a project

    • Physical and Chemical Properties
    • Composition
    • Sampling, Certification and Verification information
    • Specific properties of different types of material within a group
    • Make certain that the appropriate Section in Division III is also reviewed prior to inspecting materials
DIVISION IIIMATERIALS
specifications in general

When a Specification is added, changed or updated it is placed in a Workbook

  • Workbooks are published each January and July and are included in Contracts let after each of those dates
  • The current July, 2010 Workbook contains 46 of these “new” Specifications
  • These “revised” specifications become part of a Contract as Supplemental Specifications
    • The Supplemental Specifications included in a Contract will be your first point of reference over the Standard Specifications
SPECIFICATIONS – In General
specifications in general1

In addition to Special Provisions and Supplemental Specifications you may find additional directives in your Contract documents

  • Technical Specifications are written for an operation or materials specific to the Contract
  • Developmental Specifications may be added to your Contract where the SCO wants to “try out” a new specification or provision in a real life situation before adding it to the Workbook
SPECIFICATIONS – In General
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When Standard Specifications are updated/changed they are shown in a Workbook. The Workbooks can be found on the same website as the Specifications.

standard index1

STANDARD INDEX

Design Standards are prepared to encourage uniform

application of designs and standard details

Support various engineering obligations for design, construction, inspection, maintenance

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ONLINE STANDARD INDEX

http://www.dot.state.fl.us/rddesign/rd/rtds/10/2010Standards.shtm

Select the desired Standard Booklet, Interim Standards or Standards Modification by clicking on their underlined symbol. The dates shown under Standards Modifications are the effective dates of the Modifications. For additional information concerning the Standards see PAGE 2.  You can also view updates on the Structures Design Website.

You can view the Standards, Interim Standards as well as Modifications – made in the same 6 month increments as the Specifications!

standard index chapters and sections

STANDARD INDEX – Chapters and Sections

The beginning of the Index provides Abbreviations and Symbols – a type of dictionary for the same information shown on project plans

The Index is broken out into Sections

Each Section deals with a specific type of work

standard index in general

The Standard Index is revised every six months – January and July

  • Revised sheets will be referenced and made a part of the Contract either by incorporating the sheet into the Plan Set or referencing the revised sheet with a plan note
  • Revised sheets can be found by clicking on the “I” for Interim Standards or the Standard Modifications column on the website
STANDARD INDEX – In General
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END OF

STANDARD INDEX Discussion

Questions?