UK Project Finance & Schedule

1. UK Project Finance & Schedule

2. Overview Finance • Budget Forecast Presented last OsC • August Finance – submitted in Report • Budget for FY 2013/14 • Forward look to complete step VI – flat cash • Resource loaded forward look to complete step VI Schedule • Installation to step IV

3. Budget Setting for FY 2013/14 • This budget has been revised downwards yet still allows delivery of all major items & infrastructure for step IV operation. • Staff costs have been reduced in the following work packages: • Project management office • Hydrogen system • Operations & Analysis – management and systems experts • Fixed costs reduced in the following:- • Hydrogen System • Operations & Analysis • Options are being considered to reduce this overspend of 7.4%

4. Options Considered to Reduce Overspend • Saving Option 1 • Don’t build the new rack and control room • Disadvantages • Worked for some considerably time to get agreement from ISIS for this not to go forward this yr • Cooling Channel Control Racks will have to go behind North wall for step IV then re-routed to the new rack room for step VI. Effectively doing the electrical installation twice • Staff morale will be low • Staff costs have been reduced further in the following work packages: • Project management office • Hydrogen system • This option reduces overspend to 1.9% • OsC advised that agreement with ISIS for this space was a priority • Saving Option 2 • Cease work on RF work package – Plan to miss the TIARA milestone • Disadvantages • TIARA income of £35k this yr until end December to demonstrate RF power operational in MICE hall. Would not be able to use this income. • Damaged reputation of STFC • Staff costs have been reduced further in the following work packages: • Project management office • Hydrogen system • This option reduces overspend to 4.7% • OsC last advised that project item discuss with STFC to see whether there could be any flexibility • Project Sponsor agreed that MICE can run with ~8% overspend – to be reviewed in September 2013.

5. MICE Finances – August 2013 Income:- External Common Fund:- £88k TIARA - £33.75k EUCard:- Assumed same as last yr £34k Encumbrances:- £35k Negative Variance £86k – 5% • Encumbrances to be invoiced FY 2013/14 to avoid carry over. • Large order in place for infrastructure work £151k - Magnetic Field Mitigation wp. Due to be receipted in Feb 2014 – need to monitor. • Staff OTL bookings being monitored • There was an error in the finance report ....now fixed, above the updated figures

6. MICE Finances – WP Spend Summary August 2013 • Work Package spend summary to date includes projected spend for FY13/14 • University staff allocation coast split between rolling grant & project – £823k • STFC staff allocation £639k • Non staff costs £1132k

7. Submitted Capital Request At the request of STFC the project team have provided a list of capital items that could be advanced should resources become available.

8. Forward Look Spend to Step VI • Assumes flat cash allocation • Some levelling still to do for 2017/18 onwards • Proposed delivery of RFCC#2 will means an allocation will be needed in 2019/20 Draft! Work in progress

9. Forward Look Staff Costs to March 2016 Draft! Work in progress

10. Forward Look Non-Staff Costs to March 2016 Draft! Work in progress

11. Operations Management Structure Needs additional resources to deliver this structure

12. Resource Loaded Forward Look Spend to Step VI • Assumes resource requirements positions are filled to deliver and operate MICE • Essential resources:- • Experimental Co-ordinator • Possibly jointly funded position with UK university • Integration Scientist • P. Hanlet (IIT) • Operations Team Leader • Lab staff … reporting line through Laboratory as safety critical • Cryo expert • Mark Tucker (PPD); presently 50%. Need 100% with full experiment • Magnet expert • Lab staff … reporting line through Laboratory as safety critical • Work in progress: • Full analysis includingexplicit WM and contingencyin preparation.

13. Schedule Overview • Schedule now includes PRY following recommendations of the Magnetic Field Mitigation review panel. • All compressors will be installed on the West Wall. Compressors will not be installed until August 2014. • Magnet power supply and control racks will be installed in new rack room with full agreement of ISIS. • Schedule identifies tasks with risk element & associated risk delay. Work in progress!! • SS’s & Tracker’s assembled in R9 then moved to MICE Hall. • Spectrometer Solenoids & Trackers, installed in series due to limited resources. • Magnet training only begins after cooling channel and PRY is installed (this includes EMR, KL & TOF). • 15 weeks total for all magnet training after cooling channel is installed.

14. Step IV schedule – Shipping • RF system - TIARA • RF distribution equipment delivered TH116 installed, outstanding item is the water panel • Upstream Spectrometer Solenoid - Delivery imminent • AFC #2 – Delivery imminent • EMR - Delivered (Risk)-(R1) 80day delay (Risk)-(R2) 40day delay (Risk)-(R3) 20day delay (Risk)-(R4) 10day delay

15. Step IV schedule – R9 Pre Installation Work (Risk)-(R1) 80day delay (Risk)-(R2) 40day delay (Risk)-(R3) 20day delay (Risk)-(R4) 10day delay

16. Mechanical Integration Work in Hall • Relocating compressors to West Wall involves a lot of work • Mezzanine structure, services, supports • Means we need to make other Hall modifications • South mezzanine air con, stairs, crane, existing west wall services • Includes New Rack Room – space agreed with ISIS

17. Step IV Installation • Magnet training of SS begins after cooling channel is installed (this includes EMR, KL & TOF) • 15 weeks total for all magnet training after cooling channel is installed. • Step IV completion now -  end Jan 2015

18. Step IV schedule – Critical Path (Risk)-(R2) 40day delay (Risk)-(R3) 20day delay (Risk)-(R4) 10day delay

19. Step IV schedule – Critical Path 27/10/15 30/1/15 • Assumes South side PRY available mid April • Assumes North side PRY available mid July – but not installed until mid September • Critical path driven by West Mezzanine Wall and compressor installation • Magnets cooled in September 14 • Magnet training can only take place only after full PRY is installed

20. Schedule Summary • Critical path driven by West Mezzanine Wall and compressor installation • Further work required to identify & quantify risks. • Initial estimated cost:- £372k • £500k & 5man yrs effort UK our estimate in risk register • Assumes delivery of South PRY mid April 14 and North PRY mid July 14 • North PRY not installed until September 14 • Risk Delay – assumes we incur all identified delays • Schedule & risks need to be monitored as these will change