Presentation Transcript

1. ReportingWorkplace Gender Equality Act 2012 Helen Karatasas Senior Education Advisor Presentation to NEEOPA 18 February 2014
2. Section 1 A new name and focus
3. Section 1 Who is covered by the Act? Required to report All non-public sector employers with 100 or more employees (relevant employers) are required to report annually If a relevant employer’s number of employees falls below 100, it must continue to report until numbers fall below 80 Not required to report Employers with fewer than 100 employees are not required to report to the Agency but will be able to access advice and assistance from the Agency
4. Section 1 Key dates for reports Reporting period Date for submission of reports 1 April 1 April - - 31 March 31 May
5. Section 1 2013–14 reporting period standardised reporting matters under six gender equality indicators (GEIs) report must be signed by the CEO new online reporting portal notification and access requirements continue Agency review of compliance continue   confidentiality.
6. Section 1 Reporting from 2013–14 reporting period Six gender equality indicators (GEIs) 3 2 1 Equal remuneration between women and men Gender composition of the workforce Gender composition of governing bodies GEI GEI GEI 6 5 4 Any other matters specified by the Minister Consultation with employees about gender equality Flexible working arrangements* GEI GEI GEI *Availability and utility of employment terms, conditions and practices relating to flexible working arrangements for employees and to working arrangements supporting employees with family or caring responsibilities
7. Section 1 GEIs and reporting matters Six gender equality indicators Legislation Reporting matters Legislative instrument GEI 1& 3 GEI 1 - 6 Workplace profile Reporting questionnaire Compliance requirements
8. Section 1 2014–15 reporting period onwards reporting and compliance requirements continue as per 2013-14 reporting period additional reporting matters to be reported on minimum standards will start to apply – to be set by the Minister by 31 March 2014.
9. Section 1 Complying with the Act To be compliant (from 2013-14 reporting period onwards): lodge a report containing required information on time comply with notification and access requirements have the report signed by the CEO do not give false or misleading information to the Agency if asked, give the Agency information for the purpose of reviewing compliance. meet minimum standards (in place from the 2014-15 reporting period) or, if not met, make improvements against it by the end of two further reporting periods.
10. Section 1 Consequences of non-compliance Agency may name a non-compliant employer May not be eligible: to tender for Commonwealth and some state contracts for some Commonwealth grants or other financial assistance.
11. Section 2 Completing a report online new online reporting portal via www.wgea.gov.au AUSkey security. For more information on AUSkey, visit http://www.abr.gov.au/auskey logging on to the system setting up a new user reporting questionnaire workplace profile
12. Online reporting
13. Section 2 Whether to submit one or more reports? Who are you reporting for? those organisations in corporate structure that belong to the same ANZSIC Division (top level in ANZSIC) can be included in the ONE report responses apply to all organisations being reported on under the one report.
14. Indicative reporting format
15. Section 3 Completing the workplace profile Report on: gender employment status standardised occupational categories for managers and non-managers reporting level from CEO (for managers) remuneration. Table options: unit level or aggregated data
16. Section 3 Completing the workplace profile Selecting unit level or aggregated data table? Option: Unit level data Aggregated data Features: simplest format one row per employee employees are de-identified aggregated employee numbers per category annualised average FTE base salary and total remuneration per category two tables Online system: Download Indicate levels to the CEO for each manager category, generate and download
17. Section 3 Completing the workplace profile Review, validate & submit Upload to online portal Login to online portal Download or generate Excel template Online portal Copy into WGEA Excel template Reformat your data for reporting (if required) Extract data from your HR system Your system / data Recommendation: Consider adjusting your HR systems (if required) to reflect the WGEA reporting requirements, including the standardised classifications
18. Section 1 Useful resources to help with reporting Indicative format workplace profile and reporting questionnaire V 2.0 Examples of roles under categories of non-managers Case study with a worked example Excel worksheets for your organisation to use in preparing your data and systems Reference guide Reporting FAQs on website
19. Section 3 Preparing for reporting familiarise yourself with the reporting requirements check any entities you’re including in your organisation’s report are in the same ANZSIC category (Division level) check your data systems can provide the required data check the definitions of managers and non-managers register for an AUSkey / obtain a standard AUSkey identify stakeholders for notification and access requirements schedule in time for your CEO to sign the report.
20. Section 4 Benchmarks After the 2013-14 reporting period, the Agency will be able to develop industry-specific educational benchmarks. They will allow employers to compare their progress in gender equality with others in their industry / size.
21. Section 4 Employer of Choice revised Employer of Choice citation new citation will recognise organisations investing in and reaping the benefits from gender equality programs Online applications open 1 April and close on 31 July.
22. Section 4 Advice and assistance Agency’s website Telephone Telephone conferences Workshops Webinars
23. Contact us Workplace Gender Equality Agency Tel: (02) 9432 7000 1800 730 233 Email: wgea@wgea.gov.au Web: www.wgea.gov.au