Safety Impacts from the Careful Planning of Facility and Maintenance Projects

1. Safety Impacts from the Careful Planning of Facility and Maintenance Projects J. G.  Weisend II, B. Skaggs, H. Dao, B. Romero, L. Robinson, G. Kuraitis, P. Budrunas, T. Sherry. R. Jones, B. Youngman Conventional & Experimental Facilities Dept. SLAC J. G. Weisend II

2. Why Do We Need to Plan? • Proper Planning: • Allows safety to be built in from the beginning • Ensures that the project meets the customer’s requirements • Prevents the need for rework • Allows the project to tie into long term plans for the site • Maximizes use of limited resources J. G. Weisend II

3. Proper Planning Helps Avoid J. G. Weisend II

4. Aspects of Project Planning at SLAC CEF • Assignment of a project manager (GP2) • Development with customer of requirements, cost and schedule (CF1) • Engineering, hazard analysis & documentation (CF2) • Technical & safety reviews (CF5) • Acquire authorization to work in area (GP7) • Perform work safely with proper oversight (CF4) • Update documentation • Hold post mortem (CF5) J. G. Weisend II

5. Types of Projects Conducted by SLAC CEF • Routine Maintenance • Fix existing systems, preventative maintenance or replace like for like • Generally requires no engineering or documentation updates • Done by in house staff • Construction Projects • Major jobs • Requires the most review and planning • Done by subcontractors J. G. Weisend II

6. Types of Projects Conducted by SLAC CEF • Minor Construction Projects • Small jobs that add something new or significantly change existing systems • Done by in house staff • Frequently require engineering • Require technical & safety reviews • Require documentation updates • Can cause trouble if not properly planned and managed J. G. Weisend II

7. Routine Maintenance • Jobs are assigned via service desk system and shop supervisor • All tasks are covered by the employee’s routine JHAM or by a non routine JHAM • Permission to work in various areas is granted by area or building managers • Safety oversight is provided by supervisor, CEF safety officers or ES&H staff • Feedback is given to supervisors at the end of the job as needed. Customers also have an opportunity to provide feedback J. G. Weisend II

8. Construction Projects • Requires all aspects of project management including formal reviews and complete documentation • Project managers are responsible for successful and safe completion of the job • University Technical Representatives work for PM and assist in providing both safety & technical oversight of subcontractors • Additional safety oversight provided by citizen committee reviews, ES&H department and various SLAC safety officers • Status of projects is managed & documented via project sheets • SLAC doesn’t act as its own general contractor J. G. Weisend II

9. PROJECT SHEET J. G. Weisend II

10. J. G. Weisend II

11. Minor Construction • A single project manager (G. Kuraitis) has been designated for all CEF minor construction • Project manager is responsible for ensuring that all engineering, safety signoffs, documentation and post mortems are done and that job is completed to the satisfaction of the customer • Weekly meetings are held with CEF Dept. Head to review status of these projects • Work is managed & documented via the Minor Construction Form J. G. Weisend II

12. J. G. Weisend II • * Added Tom Sherry as final safety signature 3/9/05 • Supervisor of workers _________Liam Robinson______________________ • Work completed on ______3/3/05_____________________________ • List updated documentation • There was no documentation needed for this.  We met at the  jobsite and did the design sketch in the field. • Post Mortem Completed on __Friday, March 18, 2005_______ • Had to schedule shutdown to install.  This required work to be done on OT.  In the future a discussion should be done with the building manager before planning out the fix as there are unknown operational requirements that must be considered. • This deficiency was discovered during a repair of the fan wheel and the fan was on the ground so it could be viewed. • The job was straight forward after discussions on the requirements. • Attach all relevant safety documentation (JHAMS, EWPs, Excavation Permits etc), minutes of design review and post mortem • Standard JHAM is on file with Marvin Jones and Norman Yeung.

13. J. G. Weisend II • * Added Tom Sherry as final safety signature 3/9/05 • Supervisor of workers _________Liam Robinson______________________ • Work completed on ______3/3/05_____________________________ • List updated documentation • There was no documentation needed for this.  We met at the  jobsite and did the design sketch in the field. • Post Mortem Completed on __Friday, March 18, 2005_______ • Had to schedule shutdown to install.  This required work to be done on OT.  In the future a discussion should be done with the building manager before planning out the fix as there are unknown operational requirements that must be considered. • This deficiency was discovered during a repair of the fan wheel and the fan was on the ground so it could be viewed. • The job was straight forward after discussions on the requirements. • Attach all relevant safety documentation (JHAMS, EWPs, Excavation Permits etc), minutes of design review and post mortem • Standard JHAM is on file with Marvin Jones and Norman Yeung.

14. Summary • All facility & maintenance projects require proper planning to ensure safety & performance • Midsized maintenance jobs can pose particular problems • SLAC/CEF has developed protocols to ensure that all jobs are properly planned, reviewed and documented J. G. Weisend II

15. Summary • Since its inception in 12/04, CEF has managed several hundred routine maintenance jobs, 8 minor construction jobs and 3 construction projects. • Several large construction projects will start in the next 6 months. The rate will be limited by available staffing. • Complacency is our enemy. We must continually monitor our work and adjust our systems as needed. • ISMS is becoming a fundamental part of how CEF operates. J. G. Weisend II