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All-Campus Meeting Feb. 10, 2012
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  1. All-Campus Meeting Feb. 10, 2012

  2. Agenda Opening Remarks President Lee Lambert Update: Accreditation Dean Norma Goldstein 2012-13 Budget Legislative: President Lee Lambert SCC Process: Vice President Daryl Campbell Update: Virtual College Ann Garnsey-Harter Update: International Education Lee Lambert Q & A

  3. Update: Accreditation IT’S ABOUT YOU!and the CORE THEMES • Educational Attainment and Student Success • Program Excellence • Community Engagement • Access and Diversity • College Stewardship

  4. Update: Accreditation Dates &Times to Remember • Friday Feb. 17 • 11 a.m. - Noon • Tues. Feb 28 • 2:30-3:30 p.m. • Tues. March 13 • 11 a.m. - Noon • All sessions in the Quiet Dining Room. • These are about you, your work!

  5. Update: Accreditation • Standard 1: Mission • Submitted August 2011 • College’s accreditation re-affirmed! • Standard 2: Resources • Completed October 2011 • Standard 3: Planning • Completed January 2012: • Review needed • Standard 4: Assessment & Improvement • to be completed March 1, 2012 • Standard 5: Mission Fulfillment • to be completed May 2012

  6. Update: Accreditation • April 2012 • Technical audit by the campus: • May-June 2012 • Review by the entire campus: MOCK VISIT • AUGUST 2012 • Submission of the 7-Year Comprehensive Report on all standards • October 3-5, 2012 • ACCREDITATION VISIT!

  7. Update: Accreditation NEW WEBSITE COMING SOON • FIND YOUR DRAFTS THERE! VISIT: October 2012 • Core Theme objective and indicator badges for everyone!

  8. Update: Accreditation • Minimum of 5 evaluators on campus • Students, staff, faculty familiar with • Core Themes • Objectives • Indicators • Knowledgeable about basic facts of the college, cuts, decision making, student demographics • Demonstrate awareness of major initiatives October 2012 Visit: Expectations

  9. Update: Accreditation Accreditation Coordinating Team STAFF:FACULTY:Administrators: Mary Bonar Don Christensen Tonya Drake Sean Duke Jeannette Idiart Joe Duggan Diane Sullivan Diana Knauf Bob Francis Jo McEntire Norma Goldstein (ALO) Lauren Sandven Mary Kelemen Terry Taylor Bill Sperling

  10. 2012-13 Budget Legislative assumptions & Variables • All-Cuts State Budget • Feb. 16 state revenue forecast • $100-200 million reduction – Governor/Legislature • $3 million - Shoreline reduction general target • Revenue Package • Combination of new taxes & rescinding tax relief • Some link to reforms likely • Uncertain voter approval • Looking ahead • Continued reductions • Accelerated call for reforms

  11. 2012-13 Budget Legislative assumptions & Variables

  12. 2012-13 Budget Legislative assumptions & Variables

  13. 2012-13 Budget Shoreline process • Budget Reduction Scenario Team • Information to President Lambert • Strategic Planning & Budget Committee • Recommendations to Senior Executive Team • Senior Executive Team • Recommendations to President Lambert • Campus feedback opportunities • Notifications • Publish reduction plan

  14. 2012-13 Budget Shoreline process Strategic Planning & Budget Committee DRAFT Recommendations College’s Budget Process • In mid November, President Lambert asked the Senior Executive Team to meet with a number of people from different areas of the college, to discuss and then provide the President with information about what reductions might look like at 15%, 25% and 30%. • That group met and submitted requested information to the President. • Working with President Lambert and the SPBC, SET will develop SCC’s budget process for the 2012-2013 budget process.

  15. 2012-13 Budget Shoreline process Strategic Planning & Budget Committee DRAFT Recommendations Potential Timeline for Budget Process (based on 2011) • January President and SET review potential budget scenarios • Jan. 25: President meets with SPBC to discuss budget process • Jan. 25-Feb. 23: SPBC / SET determine & implement budget process • Feb 8 - ???: President, SET, Deans and Directors continue to formulate and review potential budget scenarios • Feb. ??-Mar. 2: Campus feedback opportunities • Mar. 2-12: PSET review of feedback • Mar. 12-16: Union notifications • Mar. 19-23: Formal notification to faculty • Mar. 19-30: Formal notification to classified & exempt • Apr. 2: Publish budget plan after notifications

  16. 2012-13 Budget Shoreline process Strategic Planning & Budget Committee DRAFT Recommendations Assumptions Regarding Budgeting • PSET’s decisions about which cuts to make will be informed by strategic considerations that include: • Maintaining as much net revenue as possible • Maintaining as many instructional and student support services as feasible • Not weakening the entire institution across the board, but maintaining the College’s ability to provide services with a high degree of professionalism and quality • Fulfilling the College’s statutory mission and addressing its core themes

  17. 2012-13 Budget Shoreline process Strategic Planning & Budget Committee DRAFT Recommendations Assumptions Regarding Communication and Feedback • Communication to and feedback from the entire campus are essential steps in budgeting. • Communications must consider the fears of members of the campus community (whether or not their positions are targeted for elimination) that their jobs, College revenue, and instructional and support services will be negatively affected by cuts. • Communication and feedback processes should consider that established means of employee communication through immediate supervisors may not always be effective. • Communication and feedback processes should allow students and College employees multiple opportunities to hear about proposed budget cuts and to provide meaningful responses.

  18. 2012-13 Budget Shoreline process Strategic Planning & Budget Committee DRAFT Recommendations Assumptions Regarding Communication and Feedback - Continued • Communication and feedback processes should include significant flow of information back to students and College employees to assure that their responses were heard, understood, and taken into consideration in PSET’s final budget decisions. • Methods of communication used in 2010-2011 included all-campus meetings, brown-bag meetings, DAAG announcements, suggestion boxes (physical and online), and division and unit meetings. Administration should consider recording all-campus meetings and posting recordings as well as PowerPoint presentations for employees who are unable to attend. • The Administration will facilitate and encourage employees’ attendance at budget-related meetings in person whenever possible. • The Administration will coordinate with student government to publicize all-campus meetings to students.

  19. 2012-13 Budget Shoreline process Strategic Planning & Budget Committee DRAFT Recommendations Presenting information • Budget communications and announcements of meetings should be accessible to the campus community through multiple media (i.e., DAAG, Week Ahead, intranet postings, listservs, printed binder on reserve in the Library, digital signing system, etc.). Communication about budget-cutting should come to the campus in written form directly from the President and the VPAS. SPBC members think that more frequent direct communication from high-level administrators about matters of significance would boost confidence in the process. • Information about budget scenario(s) should include a narrative that identifies processes used and constituencies involved in creating the scenario(s). In 2010-11 this narrative was provided verbally at all-campus meetings. PIO provided written summaries following budget meetings, but these were not readily accessible to the campus community. Administration should post “On Campus” blog summaries of budget meetings in a more evident location that is available to all employees and students. • Budget-cutting scenario(s) announced to the campus should be accompanied by a list of the basic assumptions on which the budget-cutting proposals were based. (SPBC subcommittee found this request was effectively-addressed in 2010-11.)

  20. 2012-13 Budget Shoreline process Strategic Planning & Budget Committee DRAFT Recommendations Presenting information (continued) • Budget-cutting scenario(s) announced to the campus should be accompanied by a written fact sheet that specifically and succinctly provides the following information • An annual dollar amount of budget savings attached to each proposed cut • Explanation of the strategic or budgetary rationale for each proposed cut • Explanation of how each proposed cut would affect College net revenue • Explanation of how each proposed cut would affect delivery of instructional and support services to students • Explanation of the consequences associated with proposed cuts as they impact the quality of instruction, employee workload, and student services, and plan(s) to deal with these consequences • Explanation of how proposed cuts could affect College initiatives such as Campus Internationalization and Virtual College

  21. 2012-13 Budget Shoreline process Strategic Planning & Budget Committee DRAFT Recommendations • Gathering feedback • To explain the budget scenario(s) and solicit feedback, administration should provide multiple venues for students and College employees to hear verbal explanations of budget-cutting plans and to give meaningful comments and suggestions. Administrators should: • Present budget information to established groups on campus, such as: • Regularly scheduled or special meetings of divisions and units • Regularly-scheduled or special meetings of standing committees • Student Government, Faculty Senate, COPE, faculty and classified unions • Provide ad-hoc opportunities for discussion such as Brown Bag meetings. • Provide moderators or facilitators for group meetings to ensure consistency of communication and encourage all members of a division or unit to participate in discussion. • To ensure cross-pollination of perspectives, administrators of other divisions or units or PSET members should attend divisional and unit meetings.

  22. 2012-13 Budget Shoreline process Strategic Planning & Budget Committee DRAFT Recommendations Gathering feedback - Continued • PSET should provide a list of directed questions to employees to solicit feedback on such topics as: • What might the impact of the proposed budget cuts be on your job? • What might the impact of the proposed budget cuts be on your program? • In your area, what impacts to quality of instruction and/or student services from the proposed cuts might not be readily apparent to someone unfamiliar with your work, program, and responsibilities? • Can you recommend alternative budget cuts to those proposed that would have less impact on your work, program, and responsibilities? • Can you think of questions about the proposed cuts that might still need to be asked? • Do you have any other comments or concerns? • PSET should provide a list of directed questions to students to solicit feedback on such topics as: • What might the impact be of proposed cuts on your education program? • What might the impact of proposed cuts be on student services that you use? • What might the impact of proposed cuts be on your educational success? • What other impacts do you foresee of the proposed cuts on your experiences as a student? • Can you recommend alternative budget cuts to those proposed that would have less impact on your success at a student? • Do you have any other comments or concerns?

  23. 2012-13 Budget Shoreline process Strategic Planning & Budget Committee DRAFT Recommendations Gathering feedback - Continued • PSET should provide opportunities for written feedback, both from employees and students to the administration and from PSET to the campus community. • SPBC will provide written feedback to PSET by June 30, 2012 (if possible) regarding the effectiveness of these budget-cutting process recommendations, including any suggestions for improvement.

  24. 2012-13 Budget Shoreline process Strategic Planning & Budget Committee DRAFT Recommendations Closing the loop Once final budget decisions are made, the President and PSET should provide feedback to Student Government and College employees describing how they used the information provided from the campus to confirm, revise, or eliminate specific parts of the budget-cutting plan. SPBC recommends that the President and PSET “close the loop” by providing a written report, as well as an all-campus meeting, on the budget process and final decisions.

  25. Update: Virtual College Virtual College Implementation Team - Student Services (VCIT-SS) • Ann Garnsey-Harter, Chair • Gary Kalbfleisch • Amy Kinsel • Jane McNabb • Chris Melton • Stuart Trippel • Alicia Zweifach

  26. Update: Virtual College Virtual College Implementation Team - Instructional Programs (VCIT-I) • Ann Garnsey-Harter, Chair • Stuart Trippel, Vice Chair • Gloria Anderson • Jerry Baker • Sean Duke • Judy Penn • Doug Reid • Patricia Wade • Al Yates

  27. Update: Virtual College VCIT-I Taskforce Timeline • Implement pilot programs ASAP, no later than Fall 2012 • Written implementation plan to President by March 31, 2012 • Plan to BOT at April 2012 Study Session • Written analysis and review of piloted programs to President by Nov. 30, 2012

  28. Update: Virtual College Next VC Implementation Priority • Growth and expansion of the college’s current online programs and courses as the primary means through which its academic virtual college presence will be implemented, and through which the college will grow its enrollment.

  29. Update: Virtual College VCIT-I Taskforce Charge • Plan and pilot 2-5 academic programs by Fall 2012: • Online • Utilize instructional best practices of other online colleges/universities • Reduce cost for students • Maximize flexibility to students • Articulate to an online four year • Utilize open educational resources (OER)

  30. Update: Virtual College • Core Theme 4: Access and Diversity

  31. Update: Virtual College • VCIT-SS: Increasing Access • Implementing third-party admissions module • Implementingmandatory SCC email for all students • Implemented a multi-modal automated student communication tool (text, voice, email) • ImplementedMySCC app- mobile access for students • RobusteAdvising • Implemented electronic disbursement of financial aid

  32. Update: Virtual College • Admissions: What Students Experience Now

  33. Update: Virtual College • Admissions: What Students Will Experience • SCC is onlyadmission choice • Brandedfor SCC • SCC student email account generated at time of admission

  34. Update: Virtual College • Implementing Mandatory College Email virtualstudent1@go.shoreline.edu virtualstudent2@go.shoreline.edu virtualstudent3@go.shoreline.edu Policy 5050, Required Student Email

  35. Update: Virtual College • What Students Experience - Email

  36. Update: Virtual College • Implemented - Connect-ED • www.shoreline.edu/connect

  37. Update: Virtual College • Implemented - Connect-ED • www.shoreline.edu/connect

  38. Update: Virtual College • Implemented - Connect-ED • www.shoreline.edu/connect

  39. Update: Virtual College • Implemented – Class Communication Tool • Blackboard LMS: http://shoreline.blackboard.com

  40. Update: Virtual College • Implemented – MySCC App • http://app.shoreline.edu

  41. Update: Virtual College • Implemented – MySCC App

  42. Update: Virtual College • Implemented – MySCC App • 1,421 Downloads • Algeria • China • Colombia • Ecuador • Gabon • Honduras • India • Indonesia • Jordan • Korea • Lebanon • Mexico • Morocco • Nigeria • Saudi Arabia • South Africa • Taiwan • Thailand • Trinidad and Tobago • United Arab Emirates

  43. Update: Virtual College • Implemented – MySCC App

  44. Update: Virtual College • Implemented – MySCC App

  45. Update: Virtual College • Mobile Access:What Students Experience Now • Winter quarter 2012: 1,262 unique users • Last 12 months: 2,076 unique users

  46. Update: Virtual College Dial M for . . .  m.shoreline.edu

  47. Update: Virtual College eAdvisingWhat Students Experience Now • Fall 2011:96 students • 3 years of eAdvising: 1,867 students

  48. Update: Virtual College Implemented: Electronic Disbursement of Financial Aid • Summer quarter 2012 • 1st date of electronic disbursement of financial aid: July 2, 2012

  49. Update: Virtual College Stay tuned via theproject wiki: http://sccvc.wikispaces.com Find it @ SCC Intranet >College Committees / Taskforces >Virtual College Initiative

  50. Update: International Internationalization Initiative • Internationalization helps all studentsand the community • 1 in 3 jobs in Washington are tied to international trade • Campus Internationalization Leadership Team • Comprehensive international learning opportunitiesfor all students • International Education • Collaborative internationalization approach