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Department of Foreign Affairs

Department of Foreign Affairs. Strategic Plan 2007/08 Presentation to the Parliamentary Portfolio Committee on Foreign Affairs 28 March 2007. INTRODUCTION. The DFA submitted a 3 year Strategic Framework in 2006, covering the 2006 – 2009 MTEF. For 2007, the DFA will only submit an update

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Department of Foreign Affairs

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  1. Department of Foreign Affairs Strategic Plan 2007/08 Presentation to the Parliamentary Portfolio Committee on Foreign Affairs 28 March 2007

  2. INTRODUCTION • The DFA submitted a 3 year Strategic Framework in 2006, covering the 2006 – 2009 MTEF. • For 2007, the DFA will only submit an update • The work of the DFA still remains anchored on the key directions articulated in the 2006 – 2009 Strategic Plan. • This supplement should, therefore, be read in conjunction with the 2006 – 2009 Strategic Plan • The Department is in the process of finalising a service delivery improvement plan, which is geared towards continuously improving our services, both to external and internal customers • The Plan would be added into the final Strategic Plan of the Department

  3. OVERVIEW OF THE STRATEGIC THRUST OF THE DEPARTMENT OF FOREIGN AFFAIRS FOR 2007 – 2010 • The work of the DFA remains anchored on the following overarching themes, as confirmed by the January 2007 Cabinet Lekgotla and the President’s State of the Nation Address, which inform the Department’s medium term priorities and objectives, namely: • Consolidation of the African Agenda • Strengthening of South-South Co-operation • Strengthening of North-South Co-operation • Participate in the Global System of Governance • Strengthening of Political and Economic relations • Organisational Strengthening • Provision of specialised services

  4. A. Consolidation of the African Agenda Strengthening of the AU and its organs • SA has contributed extensively to the strengthening of the AU and its structures • A pertinent issue that featured in the deliberations of the January 2007 AU Summit was the issue of the AU’s political and economic integration • The matter will be extensively debated at the July 2007 Summit in Ghana • SA fully subscribes to the AU political and economic integration in line with the Constitutive Act. • SA will aim to mobilise support for the harmonisation and rationalisation of the Regional Economic Communities (RECs), as well as for the regional integration process • The Minister of Foreign Affairs will host a Retreat and an Extraordinary Meeting of African Foreign Ministers in May 2007 to do an Audit on the implementation of AU decisions since its inception

  5. Consolidation of the African Agenda Strengthening of the AU and its organs (cont) • SA will contribute towards the strengthening of governance and capacity in the AU • SA will provide the necessary support to operationalise the institutions of the AU as envisaged in the Constitutive Act • SA will continue to support the Pan-African Parliament • SA will engage the African Diaspora through AU structures • Host African Diaspora Conference and Summit (2007/08) • SA will facilitate implementation of the AU Gender Declaration • Monitor of migration issues • Hosting of the Conference of the Pan African Woman’s Organisation (PAWO)(2007)

  6. Consolidation of the African Agenda Support the Implementation of NEPAD • SA will endeavour to facilitate the implementation of NEPAD priority sectors and their integration with AU and SADC processes • SA will work towards the operationalisation of the African Peer Review Mechanism South African Development Community (SADC) • SA hosted an Extraordinary SADC Summit on Regional Integration in October 2006, which agreed on timeframes for full SADC integration • The DFA will drive the integration agenda in order to ensure that SA meets the SADC timeframes • The strengthening of governance and capacity in SADC, especially at the Secretariat, remains a priority

  7. Consolidation of the African Agenda Contribute towards Post-Conflict Reconstruction & Development (PCRD) in Africa with particular attention to: • Democratic Republic of Congo (DRC), Sudan, Burundi and the Comoros, in continuation of work that has already been initiated in those countries Contribute towards Peace, Security and Stability in Africa • Efforts would continue to focus on support both to the AU and UN efforts aimed at bringing security and stability in Africa, for e.g. • Work towards the establishment of the African Standby Force • Review the White Paper on Peace Missions • Support AU and UN stabilisation efforts in Western Sahara • Support peace efforts in Cote d’Ivoire

  8. Consolidation of the African Agenda Strengthen bilateral relations with specific focus on: • Angola Zimbabwe Guinea Conakry Nigeria Lesotho • New Missions to be opened in 2008: Niger Guinea Bissau and Mauritania • SA will use current and planned structured bilateral engagements to strengthen and expand co-operation in the political, economic and social spheres

  9. B. Strengthen South-South Co-operation • The DFA will continue to advance the development agenda of the South and strengthen co-operation amongst developing countries through active participation in groupings of the South at regional, interregional and multilateral levels • SA will contribute to the strengthening of the India, Brazil, South Africa Dialogue Forum (IBSA) • To host the IBSA Summit during the 3rd quarter of 2007 • Active engagement in the New Africa Asia Strategic Partnership (NAASP). • To participate in the NAASP Ministerial meeting later in 2007/8 • SA will be actively engaged in the Non-Aligned Movement (NAM) and G-77

  10. C. Strengthen North-South Co-operation • SA will maximise her favorable relations with countries of the North to strengthen relations with these countries, in order to mobilise support for the development agenda of the South and, in particular, the African Agenda • SA will strengthen relations with the G8 through consultations which would focus on Energy Security and Climate Change, Intellectual Property, Investment and Africa • SA will strengthen relations with the EU and participate in the World Economic Forum • SA will also work towards the consolidation of the engagement with the OECD

  11. D. Participate in the Global System of Governance • SA’s assumption of the non-permanent Seat at the United Nations Security Council (2007 – 2008), as well as Chairing of the G20 and the Nuclear Suppliers Group in 2007 and also as Chair of the Committee on Disarmament, present specific challenges and opportunities for SA. • SA will contribute to debates on Terrorism and Weapons of Mass Destruction • SA is also preparing for active engagement on the possible resumption of the Doha Round of Trade • SA has been actively engaged in and supportive of all aspects of the reform process of the United Nations • Notable achievements are the establishment of the Peacebuilding Commission and Human Rights Council. Much work needs to be done however to bring about genuine reform that will strengthen the UN to carry out its mandate effectively, efficiently and transparently

  12. Participate in the Global System of Governance • SA is engaged in the ongoing institution-building processes of the newly established Human Rights Council to ensure that the Council’s agenda and programmes address the needs of the poor and vulnerable • SA will continue to make a contribution towards the Middle East Peace Process • SA will follow up on the Implementation of outcomes of major international Conferences, e.g. WSSD, CSD15, Millenium Summit and World Summit of Information Society • SA will promote its bid to host the SKA • SA’s hosting of the 2010 FIFA World Cup will be actively promoted

  13. E. Strengthen Political and Economic Relations • SA will continue to pursue her interests and those of Africa in all bilateral and regional interactions • SA will use current cooperation arrangements, such as the SA-EU TDCA and TICAD, to advance its objective • SA will endeavour to align the TDCA with the SADC-EU EPA negotiations • SA will work towards the launch of the SACU-India FTA negotiations and the SACU-China FTA negotiations • SA will focus on the strengthening of Economic Diplomacy for promotion of SA’s trade, investment and tourism potential and opportunities • The DFA is co-ordinating efforts across the three tiers of Government and other stakeholders, which would result in the establishment of workable terms of reference for the co-ordination of our international work, as well as a strategy for a co-ordinated marketing and branding of SA abroad

  14. RESOURCE ALLOCATION PERDEPARTMENTAL PROGRAMME

  15. PROGRAMME STRUCTURE • Programme 1:Administration • Programme 2: Foreign Relations • Programme 3: Public Diplomacy & Protocol Services • Programme 4: International Transfers

  16. DEPARTMENT BUDGET OPTIONS FOR 2007/08 Option 1: African Agenda R 133 million Developed Four Options R603 million Option 2: International Representation R119 million Option 3: Improving Service Delivery R110 million Option 4: Capital Works ( Properties Abroad) R 241 million

  17. HUMAN CAPITAL MANAGEMENT

  18. DFA ESTABLISHMENT: 31 DECEMBER 2006 Hjkjolk;l;l;ijkmp;km;k,;k;’’’’ ;kl;;m’ • 26 Employees additional and 43 cadets to establishment = 2035 total employees

  19. HIGHLIGHTS FOR 2006/07 Merger with FSI- synchronised delivering of integrated people management;Increased human capacity with recruitment process;Improvement in awareness and compliance with PMDS;Increased awareness of Gender and disability issues;Implemented the Cadet programme;Successful facilitation of the SMS Leadership programmeResearched and recommended an appropriate Foreign Remuneration Model for DFA Hjkjolk;l;l;ijkmp;km;k,;k;’’’’ ;kl;;m’

  20. SUMMARY - RECRUITMENT DRIVE: 1 APRIL 2006 – 31 MARCH 2007 • Total posts advertised = 376 • Successfully filled = 393 • External Appointments = 227 • Internal Promotions = 166

  21. EMPLOYMENT EQUITY PROFILE OVERALL: RACE, GENDER AND DISABILITY: 31 DECEMBER 2006

  22. EMPLOYMENT EQUITY PROFILE OVERALL GENDER: 31 DECEMBER 2006

  23. EMPLOYMENT EQUITY PROFILE HEAD OFFICE: RACE & GENDER : 31 DECEMBER 2006

  24. EMPLOYMENT EQUITY PROFILE MISSION: RACE & GENDER: 31 DECEMBER 2006 HEADS OF MISSION GENDER: FEMALE = 33 (35%) Improved from 29% to 35% MALE = 73 (65%) Decreased from 70% to 65% TOTAL = 106

  25. EE: ANALYSIS The Department has significantly improved representation of Black people.Representation of women at SMS levels has significantly increased. The Department has grown female representation to 32.2%.The focus for the next year would be on improving this figure.Despite measures taken by the Department to increase representation of people with disabilities, much still need to be done.

  26. HR PROGRAMME FOR 2007/08 Enhance PMDS and link it to other HR processes;Implement a Health and Wellness programme for Missions;Effective management of HIV and AIDS and other chronic illnesses;Enhance recruitment, selection, placement and retention of talent;Promote sound Labour RelationsStreamline Internal Conditions of Service processesAlign the Locally Recruited Personnel dispensation

  27. TRAINING PROGRAMME FOR 2007/08 • Establish quality management systems • Introduce a Masters’ degree in diplomacy to recognise prior learning and experience in DFA • Increase capacity in public finance management field • Explore innovative learning methods such as e.learning • Facilitate HR planning by increasing number of Cadets • Implement the Language Strategy eg French for sms • Roll out training on multilateral issues to SADC • Continue support in training and planning for DRC • Introduce leadership course for junior managers

  28. PEOPLE CHALLENGES Improve retention of talent (career paths succession planning and retention);Enhance the representativeness of designated groups (specifically black women on senior management level and people with disabilities);Education, Training and Development (on the job training, post training support and transference of new skills and knowledge gained from formal training to the workplace;Ensuring full compliance with EE Act and to create strategies to achieve equity;Managing the impact of HIV and AIDS on the Department; andEnhancing Labour Relations.

  29. ASSET MANAGEMENT PLAN

  30. Asset Management Plan Restructuring of Asset Management function • The Department is in the process of restructuring the Asset Management function in the Department. • A Chief Directorate consisting of four Directorates has been created for this purpose. • The aim is to strategically manage the Department's assets based on a Facilities Management approach. Property Strategy • The feasibility study has been completed and will be used as a basis to develop a asset acquisition strategy and plan. • It has been agreed that properties will be acquired in all P5 and G8 countries, all cities where there are multilateral missions and SA have representation and in all SADC countries. • Based in the feasibility studies the Department will in the 2007/08 financial year initiate projects in New York and Tokyo to investigate the acquisition of properties through the PPP process in those cities.

  31. Asset Management Plan Fixed Asset Register • Chanceries: 114 ( 22 Owned and 92 Rented) • Official Residences: 106 ( 30 Owned and 76 Rented) • Staff Housing: 489 ( 53 Owned and 436 Rented) • Head Office : 7 ( 2 Owned and 5 Rented) • A fixed asset register that complies with PFMA requirements has been developed

  32. Asset Management Plan Redundant Properties ( 19 ) • Windhoek: 7 Residences • Paris : 1 Parking Bay • Walvis Bay: 6 Residences • Blantyre : 2 Residences • Funchal : 1 Residence and 1 Chancery • Zurich: 1 Residence • Due to changed circumstances the department decided to retain 3 properties which was previously considered redundant. • Bonn, 1 Chancery and 1 Official Residence • Lilongwe, 1 residence. • Market valuations for all the properties were concluded in the 2006/07 financial year. • The new Minister of DPW placed a moratorium on the disposal of properties abroad, pending a review by her. The moratorium was lifted in March 2007 • The Department is busy engaging DPW to finalise the project plan for disposal of these properties in 2007/08.

  33. Asset Management Plan Official vehicles for Heads of Mission • In 2006/07 the Department entered into an agreement with BMW to supply official vehicle to Heads of Mission abroad for the period of 4 years. • Rationale • Ensure adequate funding for purchases and maintenance and to better plan for replacements • Enhanced corporate image

  34. Asset Management Plan Programme for 2007/08 Financial Year • Construction Projects: Addis Ababa, Abuja, Maseru, Dar Es Salaam, Mbabane, Gaborone, Kigali, Bamako, Washington • New Acquisitions: Brussels, Beijing, Tokyo, New York. • Refurbishment and Repair Projects: Brasilia, Harare, London, Lilongwe, Paris, Sao Paulo, The Hague, Windhoek, Tokyo, Brussels, Copenhagen

  35. NEW HEAD OFFICE BUILDING PROJECT

  36. NEW HEAD OFFICE BUILDING PROJECT SCOPE • Site selected: Government owned land on corner of Tom Jenkins and Soutpansberg • Road • • The project consists of 5 elements namely - • office space for 2285 staff with staff wellness facilities • an FSI to replace the present facility • a conference centre seating 400 people • a newguest house • upgrading of the existing guest house in Waterkloof Hjkjolk;l;l;ijkmp;km;k,;k;’’’’ ;kl;;m’

  37. NEW HEAD OFFICE BUILDING Cont… PROCUREMENT PROCESS • Project is being procured via a Public Private Partnership • PPP will finance, design, construct, operate and manage the facility for 25 years • 3 short listed bidders selected for RFP bidding process • Due to opposing strengths and weaknesses in 2 of the • bids, it was decided to take the strongest 2 bids through • a Best And Final Offer (BAFO) process • Preferred bidder appointed on 6 September 2006 Hjkjolk;l;l;ijkmp;km;k,;k;’’’’ ;kl;;m’

  38. NEW HEAD OFFICE BUILDING Cont… PROGRESS AND PRESENT STATUS • • Contract negotiations finalised in December 2006 • Record of Decision received from National Dept. • Environmental Affairs & Tourism • TA 3 documentation being prepared for National Treasury • approval • Conditions to financial clause, subcontracts and lending • documents are being completed • Handing over of the site: April 2007 Hjkjolk;l;l;ijkmp;km;k,;k;’’’’ ;kl;;m’

  39. INFORMATION AND COMMUNICATION TECHNOLOGY PLAN

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