Larry Jedele, PE, D GE, M ASCE Geo-Institute President-Elect

1. Affiliations of Sections & Branches with Institutes Larry Jedele, PE, D GE, M ASCE Geo-Institute President-Elect

2. Our Goals for Today • Understand the Technical Region • Understand the Purpose of Affiliation • Understand the Affiliation Process • Answer Questions

3. Sections & Branches • “Home” of all ASCE Members • Primary avenue for delivery of technical services to practitioners through Local Technical Groups (LTGs) • Some S&Bs have very strong LTGs, but many: • have limited resources and/or • are poorly or not connected to their respective Institutes • Technical Region Desired Outcome: Active Relationship (at least a liaison) between S&B LTGs & respective Institutes • Provide support to LTGs • Foster collaborative opportunities

4. Background on the Institutes Institutes developed because of: • ASCE’s need for an increased focus on Civil Engineering Technical Areas in response to: • ASCE Members defecting to other organizations • The low numbers of Student Chapter Members transitioning to full ASCE Membership

5. ASCE Structure • CORE FUNCTIONS • Board of Direction • Committees • Society Operations • Staff • GEOGRAPHIC REGIONS • Sections & Branches • Assemblies • TECHNICAL REGION • Institutes • Technical Activities Committees

6. ASCE Today CORE (Board of Direction) (Society Operations) GEOGRAPHIC REGIONS (Sections & Branches) (Assemblies) TECHNICAL REGION (Institutes) (Technical Activities Committees)

7. Technical Region’s Role through the Institutes • Support Lifelong Learning in civil engineering (CE) technologies • Encourage Research & Development in all of the CE technology areas • Promote Professionalism and the Profession • Serve the membership by delivering worthwhile programs, services and products • Be Nimble, Flexible and Entrepreneurial

8. Key Institute Concepts • Semi-Autonomous Entities • Each Institute to be Unique • Formed Bottom-Up, not Top-Down • Collaborative Environment, beyond ASCE • Full Participation,not just Civil Engineers • Flexible Membership Options

9. The Institutes of ASCE G-I - October 1, 1997 SEI - October 1, 1997 AEI - October 1, 1998 EWRI - October 1, 1999 COPRI - October 1, 2000 CI - October 1, 2000 T&DI - October 1, 2002 EMI - October 1, 2007

10. 10,754 Members • Strong Katrina Response • Annual Geo Congress • Many Specialty Conferences • 36+ Working Committees • Numerous Publications • Fund Cross-Country Lectures • AGP Specialty Certification • Organizational Members • Local & Student Outreach - Summits • Geo-Legislative Issues

11. 21,008 Members • 27 Codes & Standards • Many Other Publications • 125+ Working Committees • Annual Structures Congress • Pursuit of SE Licensure • Active Leadership in: • Wind Engineering • Progressive Collapse • Building Information Modeling

12. 8,334 Members • NCEES PE Exam for AE’s • AE Student Chapters • Multi-discipline Seminars • Architects as AEI Presidents • 18 Active Committees • Birthplace of the Building Security Council

13. 23,385 Members • Strong Katrina Response • Annual EWRI Congress • Events in India, Mexico & China • 164+ Working Committees • 46 Publications • AAWRE Specialty Certification

14. 17,956 Members • Committees Organized in Directorates • Construction • Engineering • Materials • Owners • Services • Education & Research • Corporate Sponsorships • TC: Big Dig Collapse (NTSB) • Regional Seminars • MM&T Magazine (with AEI)

15. 3,944 Members • Strong Tsunami Response • Strong Katrina Response • Annual OTC in Houston • Triennial Ports Conference • 46+ Working Committees • Standards & Guidelines • ACOPNE Specialty Certification • Public Policy Advocacy • Local & Student Outreach

16. 15,479 Members • First International President • April 2008 Event in China • 41+ Working Committees • Automated People Mover Standard • ASCE’s Webinar Pioneer • Conferences & Seminars

17. 1,950 Members To be a premier organization representing engineering mechanics by effectively serving the needs of the world-wide engineering community and promoting both research and application of scientific and mathematical principles to address a broad spectrum of existing and emerging engineering and societal problems. • Under Study since 1997, mostly by Academics • Growth: International and non-CE Members • Continued from EMD: • Journal of Engineering Mechanics • Annual Engineering Mechanics Conference • Theodore von Karman plus 5 Other Medals • 13 Active Technical Committees

18. History of S&B/InstituteRelationship • ASCE 1997 Plan • Liaisons between S&B Local Technical Groups (LTG) and Institutes • S&B’s concern about “kidnapping” LTGs • 2004 – Institute Affiliation with LTG • “Four Step” processes developed • Create a new Institute Chapter • Convert a LTG into an Institute Chapter

19. Step #1 of Process • Meet with your Section/Branch Officers. • Request their initial approval and assistance in planning the affiliation. • Request their guidance as to whether the Institute should be approached through the Section/Branch governing body or directly by the Technical Group leaders.

20. Step #2 of Process • Contact Director of the Institute you desire to affiliate with for initial assistance in planning the affiliation. The request should include: • Name of the Section/Branch • Names and Contact Information of Section/Branch Officers and Technical Group Leaders • Estimated Total & Active Membership of the Technical Group • Potential Membership of the Institute Chapter and Plans for Soliciting Member Participation • Summary of Current Activities of Technical Group • Statement of the Objectives for Future Development of the Institute Chapter

21. Step #3 of Process • Prepare proposal to convert your Technical Group into an Institute Chapter. Address the following: • Proposed Resolution of all Issues identified by your Section/Branch and the Institute • Revisions to your Section/Branch Bylaws or Operating Rules to: • Establish the Institute Chapter • Allow Institute-only Members to Participate in Institute Chapter Activities • Bylaws or Operating Rules for the Institute Chapter, as needed • Send the completed proposal to: • Your Section/Branch Officers for their Review & Approval • The Institute Director for Review and Approval by the Institute Leadership

22. Step #4 of Process • Obtain written approval from: • The Section/Branch Officers • The Institute Leadership • Send written notification with the names, titles & contact information for the Chapter Officers to: • The Institute Director • The ASCE Geographic Services Director • The Chair of the ASCE Committee on Geographic Units • The Section/Branch Technical Group thereafter becomes: ABC Institute Chapter of the XYZ Section/Branch of ASCE

23. History of S&B/InstituteRelationship • ASCE 1997 Plan • Liaisons between S&B Local Technical Groups (LTG) and Institutes • S&B’s concern about “kidnapping” LTGs • 2004 – Institute Affiliation with LTG • “Four Step” processes developed • Create a new Institute Chapter • Convert a LTG into an Institute Chapter • 2010 – Back to (1997) the Future • Establish liaisons and build relationships • Affiliation by way of a MOU • ASCE handles bylaws (if needed)

24. The New and Improved Way to Become a Local Chapter • Instructions on the web • Minimal Paperwork (Posted on Website) • Sample MOU • Sample Bylaws (if desired) • Coordinated with ASCE’s Legal Counsel Tom Smith (703) 295-6061 or tsmith@asce.org

25. www.geo-institute.org

26. Benefits of a S/B-InstituteRelationship • Attract More Members (ASCE & Others) • Increase Member Participation • Improve National-Local Communication • Leverage Prestige of Brand Identity • National Exposure for Local Chapters • Events • Publications • Networking

27. Benefits of a S/B-InstituteRelationship (Continued) • Knowledge/Technology Transfer • Webinars, publications, conferences, short courses • Increases attractiveness to younger members • Many publications & events tailored to practitioners • Collaborative Forums • Institute-Only members • Supporting local policy initiatives • Support regionally focused technical seminars • Enhance Member Value

28. Benefits of a S/B-InstituteRelationship (Continued) • Some Institutes provide such services as: • Host Chapter/Prospective Chapter Summits • Speakers Bureaus • Evaluate proposals and provide travel expenses for cross-country lectures • Local Conferences Support • On-line registration & credit card payments • Sale of conference proceedings nationwide • Specialty Certification – Academies through ASCE • Web/Electronic Service • eRoom Hosting for Local Chapters • Email Broadcasting of Events • Monthly e-Newsletters

29. Disadvantages of a S/B-InstituteRelationship • Zip, zilch, nada • Local chapter works alongside the local S/B with support from the Institute • No fees or dues to become an Institute Chapter

30. Technical Region (TR) Institutesare Service Providers

31. Important Issues for TR (Institutes) • Out-Reach to Local Groups • Section/Branch Technical Groups • ASCE Student Organizations (GSO’s) • Engineers without Borders • Promote professionalism in the practice • Support for advancing the profession • Implement ASCE’s Strategic Plan

32. Key Affiliation Principles • Preferred Affiliation is Institute Chapter • Process Initiated by Section/Branch • Institutes are Prepared to Respond • Local Arrangements must be Respected • Institute Autonomy must be Respected • Shared-Governance is Likely • Affiliations Require Written Agreements Source: Task Committee on Institute Affiliation with Local Groups Final Report, January 12, 2004

33. Summary • Institutes were created to provide technical services to LTGs; not to manage them • S&B members can be more effectively served by active relationships with Institutes • Technical Region Directors will make every effort to avoid any disadvantages of S&B-Institute relationships and eliminate them if they occur

34. Questions jedele@sme-usa.com For more information go to: http://www.asce.org Click on: Institutes/Technical Practice