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Project Management for Public Health Professionals

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  1. Project Managementfor Public Health Professionals • February 2011 • David Sabapathy, MD, MBA, PEng • Department of Community Health Sciences • 3rd floor TRW building • Faculty of Medicine • University of Calgary • Calgary, Alberta • Canada T2N 4Z6 • david.sabapathy@albertahealthservices.ca

  2. Course Overview

  3. Learning Objective • Acquire practical skills to develop a Project Management Plan to effectively and efficiently achieve a health objective

  4. Course Map The Project Life Cycle – 5 Stages Idea Authority Project Charter Design Schedule Resource Plan Project Outcomes Evaluation Project Management Plan

  5. Week Outline • Workbook divided into 4 sections • Section 1 – Introduction to Project Management (Initiation) • Section 2 – Project Definition • Section 3 – Project Planning • Section 4 – Project Execution and Close-out (Intro only) • Friday – Final Presentations

  6. Week Schedule • Section 1: Introduction to Project Management • Day 1 (a.m.) Course overview, Introduction to Project Management including Project Initiation • Day 1 (p.m.) Teams form and identify projects, begin Project Charter • Section 2: Project Definition • Day 1 (a.m.) Project Charter • Day 1 (p.m.) Teams complete Activity Module 1 • Day 2 (a.m.) Project Design • Day 2 (p.m.) Teams complete Activity Module 2 •  Section 3: Project Planning • Day 3 (a.m.) Project scheduling, Resource Planning • Day 3 (p.m.) Teams complete Activity Module 3 • Section 4: Execution, Close-Out and Cultural-Sensitivity • Day 4 (a.m.) Project Execution and Close-out, Cultural Sensitivity • Day 4 (p.m.) Teams prepare final project management plan and presentation •  Final Presentations and Course Wrap-up • Day 5 (a.m.) Final presentations • Day 5 (p.m.) Course wrap-up and evaluation

  7. Specific Learning Objectives • Describe a project management approach, its benefits and limitations and criteria for success • Outline how to complete the project life cycle’s stages and outcomes • Use the project life cycle to address a health priority for a developing country • Initiation • Conceive of a project idea • Identify the project sponsor and stakeholders • Project definition • Develop a project charter • Complete a preliminary project design by selecting a solution • Complete a detailed project design with work breakdown schedule and apportionment • Project planning • Develop a project schedule and Gantt chart • Prepare a resource plan including a project budget • Develop a strategy to implement project management for a health priority in a way that is culturally-suitable and enables uptake

  8. Topics for Section 1: Intro to Project Management • Project Management Approach • Difference between project and program • Project examples (Tanzania and Canada) • Pros/cons of alternatives to project management • Benefits and limitations • Criteria for project success • Project Management Components • Stages • Outcomes • Project management tools • Project Life Cycle: Stage 1 - Initiation • Idea • Authority

  9. Topics for Section 2: Project Definition • Project Life Cycle: Stage 2 – Project Definition • Project charter • Project design – Preliminary • Design options • Design evaluation • Project design – Detailed • Work breakdown structure • Apportionment

  10. Topics for Section 3: Project Planning • Project Life Cycle: Stage 3 – Project Planning • Project scheduling • Gantt charts • Budgeting

  11. Topics for Section 4: Project Execution and Close-out • Project Life Cycle: Stages 4,5 – Execution and Close-out • Project execution principles • Evaluation framework

  12. Table of Specifications

  13. Learning Method In-Class Case Study Activity Modules x 3 Project Management Plan

  14. Learning Method • Key Concepts are in Green Boxes!

  15. Grading

  16. In-Class Case Study • Instructor-lead case study using didactic material • Project Charter • Project Design • Project Scheduling

  17. Activity Modules x 3 • Activity modules (3 x 20%) • Project Charter • Project Design • Project Scheduling • Follow exactly from didactic case study examples • Work in same groups as for final presentation

  18. Project Management Plan • Day 5 - Presentation of Project Management Plan (40%) • Project Management Plan = Compilation of 3 activity modules • Work in “Project Teams”; 4 groups of 4-5 students each • Each student has a unique role on the Project Team • Each team has a unique idea and project • Each team has a unique constraint • Oral presentation to the “Project Sponsor” including activity module hand-outs (1 per team plus instructor)

  19. Triple Constraint Scope Time Team Resources

  20. Overview

  21. Project Managementfor Public Health Professionals • February 2011 • David Sabapathy, MD, MBA, PEng • Department of Community Health Sciences • 3rd floor TRW building • Faculty of Medicine • University of Calgary • Calgary, Alberta • Canada T2N 4Z6 • david.sabapathy@albertahealthservices.ca