Download
free technology tools for your small business n.
Skip this Video
Loading SlideShow in 5 Seconds..
Free Technology Tools For Your Small Business PowerPoint Presentation
Download Presentation
Free Technology Tools For Your Small Business

Free Technology Tools For Your Small Business

135 Views Download Presentation
Download Presentation

Free Technology Tools For Your Small Business

- - - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript

  1. With the generous sponsorship of: Free Technology Tools For Your Small Business

  2. Overview • 10 free apps covered in detail • Similar apps listed • Small selection of what’s available • Most apps provide full value when you move to a paid plan, but using free version is a great way to test it • You don’t have to spend a significant amount of money to have a fully functional, efficient IT applications infrastructure for your small business

  3. Productivity/Collaboration Apps – Google Apps http://www.google.com/apps/ Business Benefits: • Full suite of productivity apps to replace historically expensive desktop applications • Integrate nicely with each other – saving you time in double data entry • Remain free irrespective of the number of staff in your small business • Provide 80% of MS Office functionality – probably most of what you’ll need unless you’re a power user • Can replace or provide a cheap supplement to existing desktop applications • Fully compatible with Microsoft File formats • Enable a ready made collaborative environment with full version tracking Important apps for small business: • Gmail • Google Docs and Spreadsheets • Sites • Calendar • Google Voice

  4. Productivity/Collaboration Apps – Google Apps

  5. Other Free Productivity/Collaboration Apps • Open Office: http://www.openoffice.org/ • Zoho: http://www.zoho.com/ • IBM Lotus Symphony: http://symphony.lotus.com/software/lotus/symphony/home.nsf/home • AbiWord: http://www.abisource.com/ • Central Desktop: http://www.centraldesktop.com/

  6. File Storage Apps- Box.net https://www.box.net/ Business Benefits: • Free online storage for each member of staff (1GB) • Provides an easy, secure way to share files with staff, clients and vendors • You can track who has accessed and updated files • Folder hierarchy imitates desktop file storage for easy staff training & acceptance • Easy collaborative environment includes file commenting, discussions etc. • Platform neutral

  7. File Storage Apps – Box.net

  8. Other Free File Storage Apps • Mediafire: http://www.mediafire.com/ • Filesanywhere: http://www.filesanywhere.com/ • Dropbox: https://www.getdropbox.com/

  9. Backup Apps – MozyHome Free http://mozy.com/ Business Benefits: • Free online backup up to 2GB for home edition. Enough room to store your most vital business files • Easy, intuitive interface. Little or no training requirement • Backs up both open and closed files (this is a big deal!). Backups don’t have to be done overnight – continuous (no loss of productivity) • Very secure – 448 bit encryption • Automatic, according to your schedule • Backs up Outlook files incrementally (again, this is a big deal!) • Online solution has built-in redundancy, and is physically remote (important for earthquake regions)

  10. Backup Apps – MozyHome Free

  11. Other Free Backup Apps • Yuntaa: http://www.yuntaa.com/ • File Hampster: http://www.mogware.com/FileHamster/ • Comodo (Windows only): http://backup.comodo.com/ • Hinx Easy: http://www.hinxsoft.com/index.php?page=bueasy • Syncback (Windows Only): http://www.2brightsparks.com/downloads.html

  12. Conference/Meeting Apps – FreeConference.com https://www.freeconference.com/ Business Benefits: • Free, on demand audio conferencing and desktop sharing • No need for costly PBX functionality – no upfront investment • Meetings can be set up on-the-fly • Costs can be pushed to clients/suppliers. Obviates need to set up expensive phone bridges, or 800 numbers • Automated email invitations. No need for an admin to “ring around”

  13. Conference/Meeting Apps – FreeConference.com

  14. Other Free Conference/Meeting Apps • Meeting Wizard: http://www.meetingwizard.com/mwiz/home/default.cfm • Yugma: https://www.yugma.com/ • Fuze Meeting: http://www.fuzemeeting.com/ • Dimdim: http://www.dimdim.com/

  15. Unified Messaging Apps – Google Voice https://www.google.com/voice Business Benefits: • Aggregates all your numbers under one number – you can always be available for clients • Can call different numbers depending on the time of day • Set up “routing rules” depending on who is calling you – you are in charge of who gets through • VoiceMail via email – great way to “batch” your call replies for when it suits you • Set up different voicemails for different customer contact scenarios for greater efficiency • Put “Web Widgets” on your Web Site – customers can call you without you revealing your number • Free local and long distance calls in US

  16. Unified Messaging Apps – Google Voice

  17. Unified Messaging Apps – Google Voice

  18. Other Free Unified Messaging Apps • Skype: www.skype.com • K7: www.k7.net • YouMail: http://www.youmail.com/home/index.do

  19. Customer Relationship Management/Contact Management Apps - Highrise http://highrisehq.com/ Business Benefits: • Easy to use and learn – little to no staff training required • Contacts accessible online in one place for all members of staff • Different levels of assignable “Group” security • Sales staff can record all interactions with a client • You can track deals in the pipeline and deal outcomes • Easy to export/import contact information • You can automate and track account/client follow ups (anf have them delivered via email) • You can copy emails to a “dropbox” and have them automatically assigned to a client/case

  20. Customer Relationship Management/Contact Management Apps - Highrise

  21. Other Free Customer Relationship Management/Contact Management Apps • Zoho CRM: http://crm.zoho.com/crm/login.sas • Saleforce CRM Personal Edition: http://www.salesforce.com/ap/products/editions-pricing/personal-edition/ • FreeCRM: http://www.freecrm.com/ • Keepm: http://www.keepm.com/ • Tactile CRM: http://www.tactilecrm.com/

  22. Project Management Apps - Basecamp http://basecamphq.com/ Business Benefits: • Online Project Management app accessible by anyone with a browser – including clients and suppliers with appropriate security • Open, transparent design promotes effective collaboration both internally and externally • Platform-agnostic. No need to standardize your infrastructure • Easy to learn, but powerful – not over engineered like Microsoft Project. You don’t pay for unneeded functionality, and not a huge training overhead for staff • Open API integrates with a massive number of Web based apps like Freshbooks/Cashboard, and a number of iPhone apps – obviates need for data re-entry, saving you time • Collaborative environment with version tracking replaces traditional project stores such a SharePoint – significant cost savings • Easy to set up Milestones, assignable To-Do’s, and keep participants on track via email based task management. Provides better visual management of your important business projects

  23. Project Management Apps - Basecamp

  24. Other Free Project Management Apps • Gantter: http://gantter.com/ • GantProject: http://www.ganttproject.biz/ • jxProject: http://www.jxproject.com/ • OpenProj: http://openproj.org/ • Zoho Projects: http://projects.zoho.com/ • Viewpath: http://www.viewpath.com/

  25. Financial Apps - Freshbooks http://www.freshbooks.com/ Business Benefits: • Financial time tracking, estimating and invoicing all in one app • You can send and manage invoices online or offline – get paid faster, and easily track who has paid • Track expenses and re-bill clients • Online time-tracking (allows you to track time at client’s place of work) – also integrates with iPhone app. Makes sure you invoice all billable time • Integrates with several online accounting applications allowing you to avoid inefficiency of dual data entry. Also integrates with Salesforce, Basecamp, PayPal etc. • Allows online management of contractors and clear, transparent recording/access for clients – helps you build client trust and avoid nasty invoicing surprises

  26. Financial Apps - Freshbooks

  27. Other Free Financial Apps • Cashboard: http://www.getcashboard.com/ • Outright: http://outright.com/ • Shoeboxed: https://www.shoeboxed.com/index.htm • QuickBooks Online: http://oe.quickbooks.com/ • Microsoft Office Accounting Express 2009: http://www.ideawins.com/

  28. Business Management Apps – Working Point http://www.workingpoint.com/ Business Benefits: • Enter Client Data Once - Eliminate data entry errors • Become more responsive to client requests – one place to look for information on whole account • Streamline administration - Improve efficiency and boost productivity • Achieve a 360 degree view of your company using one integrated application • Link production to orders, sales accounts to inventory, stock replenishment process to inventory • Critical business information is online with redundant backup

  29. Business Management Apps – Working Point

  30. Social Networking Apps - Ping http://ping.fm/ Business Benefits: • Allows you to update social networking site from a variety of entry points: Mobile Phone, SMS, MMS, IM, 3rd party apps • Posts out same message to over 40 social networking sites, saving you the time of updating them all • Allows clients, suppliers, partners, to follow you on their social networking platform of choice

  31. Social Networking Apps - Ping

  32. Any Questions? Thank you to our sponsor! www.bayfed.org RESOURCES: ~ Friends of the Santa Cruz County Library: http://www.fscpl.org 831-420-5790 ~ Santa Cruz Public Library Business & Company Resource Center: http://www.santacruzpl.org/websites 831-420-5730 ~ Central Coast Small Business Development Center: http://www.centralcoastsbdc.org 831-479-6136 ~ Downtown Association: http://www.downtownsantacruz.com ~ Santa Cruz Chamber of Commerce: www.santacruzchamber.org831-457-3713