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Industrial Hygiene

Industrial Hygiene. Why is personal information collected?. Your IH survey is part of the Installation Status Report Failure to comply directly reflects in status of the Installation.

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Industrial Hygiene

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  1. Industrial Hygiene Why is personal information collected?

  2. Your IH survey is part of the Installation Status Report Failure to comply directly reflects in status of the Installation Industrial Hygiene provides a written response to any status other than green and provides the names of the organizations who have failed to comply with survey requirements

  3. INDUSTRIAL HYGIENE USE OF SSN FOR DATA COLLECTION “The activity is authorized by law.” • Safety/Health personnel collect and verify SSN’s to record exposure data and are HIPA trained and certified. • The use of social security numbers in this case is appropriate. The use is for tracking and retrieval. This is an official use for government purposes. • DOD is statutorily authorized and regulatorily obliged to use the employees SSN for medical surveillance • BOTTOM LINE- Not providing this information is not only a violation of several executive orders, AR’s, TBMED’s, and DODI’s, but effectively results in forfeiture of proper medical monitoring for employees

  4. “The activity is authorized by law.”

  5. IAW AR 340-21, para. 3-1 disclosure is permitted to other DoD employees who have a need for the record in the performance of their duties.  Such release does not violate the Privacy Act.  “The activity is authorized by law.”

  6. Army Regulation 340–21 Chapter 3 3–1. Disclosure without consent The Army is prohibited from disclosing a record from a system of records without obtaining the prior written consent of the data subject, except when disclosure is— a. Made to officers and employees of DOD who have a need for the record in the performance of their duties. (TRUE IN THIS CASE) b. Required under the Freedom of Information Act. (See para 3–3 for information normally releasable.) (TRUE IN THIS CASE) c. Permitted by a routine use that has been published in the Federal Register. (TRUE IN THIS CASE) …………………….. g. Made to another agency or to an instrumentality of any governmental jurisdiction ….. (1) The activity is authorized by law.(TRUE IN THIS CASE) …………………….. h. Made to a person pursuant to a showing of compelling circumstances affecting the health or safety of an individual. Upon such disclosure notification will be transmitted to the last known address of such individual. (TRUE IN THIS CASE) ………….The name, address, SSN, and other information identifying the individual; amount, status, and history of the claim; and the agency or program under which the case arose may be disclosed in this instance. (TRUE IN THIS CASE)

  7. Federal Register /Vol. 64, No. 195 / Friday, October 8, 1999 “The system uses the Social Security Number as part of the identifying information in the record.” U.S. Office of Personnel Management. Janice R. Lachance, Director.

  8. IH requests your SSN under the authority of Public Law 104-134 (April 26, 1996). According to the United States Office of Personnel Management, “This law requires that any person doing business with the Federal government furnish an SSN or tax identification number. This is an amendment to title 31, Section 7701.”

  9. Also according to the United States Office of Personnel Management, “Executive Order 9397 (November 22, 1943) authorizes the use of the Social Security Number (SSN).”

  10. SSN participation: CHPPM fact sheet • JAG letters • CG tasker

  11. IMNEU-EUS-SO MEMORANDUM FOR RECORD SUBJECT: Minutes of the Command Risk Reduction and Safety Council, 25 June 2007 1. The Fort Eustis Command Risk Reduction and Safety Council convened in the Command Conference Room, Bldg 210, at 1400 on 25 June 2007. BG(P) Chambers chaired the meeting.

  12. JAG consented

  13. “I understand that you are requesting SSNs for every USACC employee in order to input data on each employee into the Defense Occupational and Environmental Heath ReadinessSystem (DOEHRS).  I conclude that there is no legal objection to G1releasing the SSNs to you because IAW AR 340-21, para. 3-1 disclosure is permitted to other DoD employees who have a need for the record in the performance of their duties.  Such release does not violate the Privacy Act.  I hope this addresses your concerns.  Please let me know if I may be offurther assistance.v/rSusan Bond, YAAttorney-AdvisorU.S. Army Cadet CommandOffice of the Command Judge Advocate (ATCC-JA)318 Cornog Lane, Building 28Fort Monroe, VA 23651(757) 788-3073(757) 788-5374 facsimilesusan.bond@usacc.army.mil" JAG consented

  14. BOTTOM LINE-Not providing this information is not only a violation of several executive orders, AR’s, TBMED’s, and DODI’s, but effectively results in forfeiture of proper medical monitoring for employees

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