New IT Building/Data Center

1. New IT Building/Data Center Office of the CIO Information Session May 7, 2014

2. How Do You Use the Data Center? • Apply for admission • Use your SUNY card • Submit grant proposals • Find a library book • Edit your web site • Place a work-order • Submit grades • Login to anything • Analyze data • Make a phone call • Track donations & gifts • Access courses • Order football tickets • Report data to SUNY • Award financial aid • Access the Internet 2

3. What’s in the Data Center? Information Assets…

4. Where We Are… Main Data Center in CS-5 4

5. Why “Where We Are” Isn’t “Where We Should Be…” • Inappropriate Space for today’s IT demands • Outdated infrastructure circa 1964 • Inadequate Space, Power, Cooling, Security • Inefficient • Occupying prime academic real estate • Lack of flexibility • At risk (aging, no generator, floods) 5

9. Information Technology Services New IT Building and Data Center Information Session May 7, 2014

10. Information Technology Services New IT Building and Data Center Information Session May 7, 2014

11. Information Technology Services New IT Building and Data Center Information Session May 7, 2014

12. “I knew putting a data center inthe basement was a bad idea…” 12

13. Why is the New UAlbany Data Center a Good Thing, and Just in Time? • Secure and Protect our Information Assets • Support growth in research computing and data analytics • Enable new IT services and applications • Eliminate at-risk facilities, and not just CS-5 13

14. Benefits – IT Operations • Sophisticated and flexible infrastructure • Operational Excellence • Shared Services begins at home • Greater efficiencies, LEED Silver and Tier III certifications • Concurrently maintainable (less downtime) • Improved network capability 14

15. Benefits - Campus • Retain and recruit world-class faculty/researchers • Strategic priorities, including E-TEC, Online T&L, Mesonet, Big Data, Computer Engineering program • Returns space to campus inventory, for Facilities Master Plan 15

16. Benefits - Campus • Data Center chill plant and generator shared by campus plant to serve dorms and podium • Leverage opportunity for shared services • Adaptive reuse of aging campus building • Attractive anchor for west campus entry 16

17. The Move Computing Center (circa 1964) New IT/DC (circa 2014) 17

19. Planning the Move • Two years and counting • Assistance from The Cavan Group • Data Center Working Group meets weekly • Data Center Advisory Committee meets monthly • Deferral of cyclic replacement/technology refresh • Building ITS financial reserves • Comprehensive inventories of equipment and applications • Developing play books (step by step activities) • Developing timeline(s) 19

20. Coordination and Communication • Each VP/Dean has named liaison rep • Provide input to the schedule • Disseminate move info within their unit • ITS website will post the schedule 20

21. Current Timeline – A Moving Target • The First Step: • Building turned over to the campus • Certificate of occupancy • Was May, June, now July 7 21

22. Current Timeline – A Moving Target • The Major Physical “Move groups” • Research computing • Enterprise computing • Now July and August… 22

23. What to Expect • The goal is to minimize disruption to the campus • We cannot move from one facility to the other without some service interruptions • Research Computing • 3-5 days • Enterprise Computing • 1-3 interruptions, depending on the service • Hours/minutes, not days 23

24. The Project Timeline 24

25. Project Costs • Campus capital funds: $29.3M • ITS funded items: • Add’l capital expense $ 1.2M • New IT equipment et al $ 1.2M 25

26. Questions? 26