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Developing Effective Youth Councils. SC Workforce Development Partnership Symposium. Columbia, SC/ February 22, 2012. Winston Tompoe Federal Project Officer, Regional Youth Lead tompoe.winston@dol.gov 404.302.5372. Session Overview. Purpose of the youth councils (YC)

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developing effective youth councils
Developing Effective Youth Councils

SC Workforce Development Partnership Symposium

Columbia, SC/ February 22, 2012

Winston Tompoe

Federal Project Officer, Regional Youth Lead tompoe.winston@dol.gov 404.302.5372

session overview
Session Overview
  • Purpose of the youth councils (YC)
  • Duties of the youth councils
  • Organize youth council to suite its purpose
  • Develop effective relationship with the WIB
  • Structure the youth council to perform work
  • Strategic planning
  • Creating a youth system strategic plan
  • Strategic plan as key driver for investment and service design
  • Effective coordination of key activities
  • Key principles for serwe bilities
  • Strategic planning for the youth councils
  • Developing a workplan: Strategies for getting the council’s work done

Agenda

ETA Region 3 - Atlanta

propose of the youth council
Propose of the Youth Council
  • The purpose of the Youth Council is to provide expertise in youth workforce development policy
  • Assist the local WIB on:
    • Developing and recommending local youth employment and training policy and practice
    • Broadening employment and training focus in the community to incorporate other development prospective
    • Establish linkages with other organizations serving youth in the area
    • Evaluate a range of issues that impact young people’s success in the labor market; 20CFR 664.100

ETA Region 3 - Atlanta

duties of the youth council
Duties of the Youth Council
  • WIA 117(h)(4): Develop portions of the local plan relating to eligible youth as determined by the local WIB chair
  • Recommend eligible providers of youth activities, to be awarded grants or contracts on a competitive basis by the local
  • Conducting oversight of providers that contract to provide youth activities
  • Coordinate youth activities
  • Perform other duties determined to be appropriate by the local WIB chair.

ETA Region 3 - Atlanta

organize youth council to suit its purpose
Organize Youth Council to Suit its Purpose
  • To accomplish required purpose and duties; be effective, youth council must have:
    • The appropriate size
    • Relationship with the local WIB
    • Membership; and
    • Structure
  • For effective working YC to meet WIA mandates, smaller is better – 6-12 members
  • For expanded focus beyond WIA; to build comprehensive youth system, bigger is better – about 20 or even 40 members

What do we want to be?

ETA Region 3 - Atlanta

develop effective relationship with the wib
Develop Effective Relationship With the WIB
  • Maximize youth council representation on the WIB
  • Maximize WIB representation on the YC
  • Secure maximum autonomy and authority from the WIB
    • Spending decisions
    • Local youth policy
    • Vendor selection

ETA Region 3 - Atlanta

structure the youth council to perform work
Structure the Youth Council to Perform Work
  • Set up subcommittees to address specific issues
  • Assign each subcommittee a manageable task with outcomes, next steps and timelines
  • Support the council and subcommittees by paid staff

ETA Region 3 - Atlanta

strategic planning

Strategic Planning

“If you don’t know where you are going, how will you know when you get there?”

The Cheshire Cat from Alice in Wonderland

A strategic plan is a roadmap that determines where an organization is going, how it will get there, and how it will know whether it made it or not.

ETA Region 3 - Atlanta

create a youth system strategic plan
Create a Youth System Strategic Plan
  • A strategic plan is the blueprint; outlines the strategies to be utilized by YC to address identified problem areas.
  • Basic Steps to be used:
    • Develop a full understanding of the issues
    • Identify goals to be achieved
    • Set objectives that measure progress toward achieving the goal(s)
    • Develop strategies to achieve goals
    • Articulate roles and responsibilities; and
    • Create a timetable and work plan

ETA Region 3 - Atlanta

strategic plan as key driver for investment and service design
Strategic Plan as Key Driver for Investment and Service Design
  • Program design should link directly back to strategic goal(s)
  • Let data be a key driver of the plan
  • Create appropriate subcommittees
  • Secure resource commitments from board to accomplish goals and objectives, i.e.
    • ITAs for older youth – utilizing Adult/DW funding
    • Identify growth occupations from economic sectors (healthcare, technology,
    • Strongly emphasize career pathway; with multiple options
    • Encourage youth, including incentives to train in occupations providing recognized credentials
    • Link case management and employer service activities to YC goals

ETA Region 3 - Atlanta

effective coordination of key activities
Effective Coordination of Key Activities
  • Youth councils coordinate youth activities, most importantly 10 required program elements:
    • 10 Youth Elements: Having 10 elements available in LWIA is not enough, youth councils should verify the specific agency(s) providing such services
    • Evaluate the quality of the program elements, especially those not provided and paid for by WIA
    • Recommend specialized approach (different vendors provide services based on expertise).

ETA Region 3 - Atlanta

effective coordination of key activities1
Effective Coordination of Key Activities
  • Pre-enrollment Activities: Intake, Initial Assessment, Eligibility Determination
    • Select subcommittee that evaluate the effectiveness of services; constantly assess their impact on client and program
    • Services should not be compliance-focused exclusively; must be designed to contribute to youth and overall program performance
    • Use data to determine customer base, needs, trends, and for strategic planning

ETA Region 3 - Atlanta

effective coordination of key activities2
Effective Coordination of Key Activities
  • Framework Activities: Objective Assessment, Development of Individual Service Strategy (ISS)
    • Select subcommittee to oversee these key services, i.e. recommend specific instrument to be used, purpose and how information will be used to develop plan
    • ISS development: evaluate how assessment results are incorporated in plan;
    • Committee should field test how well ISS plans developed; how career recommendations are made, and whether plans are helping participant achieve goals.

ETA Region 3 - Atlanta

effective coordination of key activities3
Effective Coordination of Key Activities
  • Case Management:
    • Communicate YC strategic goals to all youth case managers
    • Link key functions of case management with achieving YC goals, i.e.
      • Assessment
      • Developing ISS
      • Career counseling
      • Skills training
      • Follow-up
    • Have youth monitors report findings/observations on these activities and impact on participant achievement
    • On quarterly basis, evaluate how LWIA business services reps, if any, coordinates with youth case managers for those about to complete program or still active

ETA Region 3 - Atlanta

key principles for effective youth councils
Key Principles for Effective Youth Councils
  • Create a shared vision that reflects the community’s needs and values
    • Develop a vision statement that identifies the target population; state the purpose of the youth service delivery system
    • A successful vision statement should be brief, easily understood, and foster maximum buy-in from all stakeholders.
  • Fuse the youth development approach with the traditional workforce development approach
    • Helping youth find a job is no longer enough – effective youth programs must work together to help youth develop skills, knowledge and competencies for today’s complex workplace and social environment
    • Create a youth development system of effective services and service connections; i.e. what are other education and training resources to support specific youth population - dropout?

ETA Region 3 - Atlanta

key principles for effective youth councils1
Key Principles for Effective Youth Councils
  • Address the economic development needs of the communities
    • Work in partnership with the chamber to develop economic development strategies
    • Work with business and industry to develop leadership, internship, and job opportunities for youth
    • Encourage and industry to tap into this untapped resource - youth
  • Conduct community resource mapping (CRM)
    • CRM helps council identify employer service needs, gaps, and duplications
    • Enables council discover information on other resources currently devoted to youth, and their geographic reach
    • Helps council set goals and objectives

ETA Region 3 - Atlanta

key principles for effective youth councils2
Key Principles for Effective Youth Councils
  • Create a youth system strategic plan
    • Plan serves as blueprint; YC utilizes plan to address identified problem areas
  • Broaden the role of the youth council
    • Work with WIB to become the local planning body of youth development services, i.e.
      • Advocating on behalf of youth development services
      • Making funding decisions
      • Exploring and leveraging public and private resources
      • Overseeing, assessing and recommending providers;
      • Monitoring and evaluating youth workforce services
      • Developing and sponsoring interagency training; and
      • Conducting field visits for oversight and performance monitoring
    • Additional functions at 20CFR 667.220

ETA Region 3 - Atlanta

key principles for effective youth councils3
Key Principles for Effective Youth Councils
  • Broaden YC membership to include employers and educators
    • Employers:
      • They promote market-driven system; help YC build relationships and credibility with other employers
      • Help align training services with business needs
    • Educators:
      • Provide creative dropout prevention strategies
      • Monitor service providers to ensure strong link between academic and occupational learning
      • Monitor service providers to ensure quality of tutoring, study skills training, etc. can lead to high school completion

ETA Region 3 - Atlanta

key principles for effective youth councils4
Key Principles for Effective Youth Councils
  • Establish a youth services system based on accountability
    • Effective monitoring; performance review processes; mechanism for ongoing feedback and continuous improvement
  • Leverage financial and programmatic resources
  • Ensures all 10 program elements are accessible to eligible youth in the community

ETA Region 3 - Atlanta

effective practices for retention and active involvement
Effective Practices for Retention and Active Involvement
  • Run effective well-organized meetings
    • Develop job descriptions for all members
    • Disseminate materials prior to youth council meetings
    • Hold meetings in unique locations; i.e. park area; restaurant, One-stop Center, youth program location
    • Have agreement on the duration (length) of meetings and process to conduct an effective meeting
    • Share youth service providers performance information and youth success vignettes with council members
    • Use the agenda as an active tool to achieve maximum input of ideas and involvement of members and public

ETA Region 3 - Atlanta

effective practices for retention and active involvement1
Effective Practices for Retention and Active Involvement
  • Sustain focus – be strategic
    • Develop a strategic plan
    • Rely on workforce staff for operations. Have a staff person who is a youth coordinator
    • Call members periodically to check in with them and encourage their continued involvement
    • Choose a chair who is well known in the community. Have a Co-Chair who is more hands-on
    • Market your successes. Learn from your failures (or setbacks)
    • Rotate seats for youth to keep them involved.

ETA Region 3 - Atlanta

questions
Questions?

ETA Region 3 - Atlanta