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Chapter 1 – Project Management

Chapter 1 – Project Management. What is your plan. Never fight a battle unprepared Plans are nothing, planning is everything An IT project is very much like other project that it needs to have An objective A budget A time line A group of people working on it

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Chapter 1 – Project Management

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  1. Chapter 1 – Project Management

  2. What is your plan • Never fight a battle unprepared • Plans are nothing, planning is everything • An IT project is very much like other project that it needs to have • An objective • A budget • A time line • A group of people working on it • One or more people managing it

  3. The Role of a PM • Technology oriented PM • With strong engineer background recently • Not very high on the organization hierarchies, that is, managing small projects or part of a large project • Business oriented PM • With strong organization and communication still • With strong business training • High, or have the potential to move to high positions or managing large projects

  4. Activities of a PM • Management • Making sure the project • is carried out on time, • Is within budget, • Is fully featured, • Is of high quality • Communication • To different audiences • Sales • Customer • Engineers • Boss • Marketing • Effective • Reach the objectives, not just inform (RACI model)

  5. Activities of a PM (2) • Presentations and reporting • Documentation • Estimation • Estimate time • Estimate resource • Estimate cost, etc • Scheduling • When to do what and how long • Managing the team • HR • Skills • Communication • Resolve issues • Other technical issues

  6. Activities of a PM (3) • Resolving Conflicts • Resource • Among team members • Managing Changes • Requirement • Resource • Many other • Other team roles such as QA, technical writer, etc • Time management • As a PM • As an employee

  7. Skills of a PM • Some of them just come to you • Sense of humor • Smart • Some of them can be training • Knowledge over software engineering • Some just need practices • Presentations

  8. Skills of a PM • Organizational skills • Know how to prioritize tasks • Divided and conquer • Know who you are and where you (what you can do and what you cannot do) • Leadership • Know who is fit for what • Know how to motivate people • Know when to say no and how to say no • Have a vision, anticipate changes (good or bad) • People Managing • Set assignment and track progress • Treat others the way you would like to be treated • Be consistent, fair, reasonable, not bossy, honest, etc • Time management • Special knowledge and skills • Business • Balancing budget • Making sound business decisions • Presentations • Utilizing tools

  9. How to measure success • The outcomes of a project are measurable • The application will be used by a lot of people (not measurable) • The application will be used by more than • 1000, but less than 5000 users (acceptable) • 5000, but less 10,000 users (successful) • 10,000 users (very successful)

  10. Org Structure • Hierarchical (tree) • HR • Matrix (grid) • Engineering

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