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Research Management and Institutional Repositories

Research Management and Institutional Repositories. Neil Jacobs. Institutional Repositories. Definition [from repositories briefing paper]: A digital repository is where digital content, assets, are stored and can be searched and retrieved for later use.

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Research Management and Institutional Repositories

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  1. Research Management and Institutional Repositories Neil Jacobs

  2. Institutional Repositories • Definition [from repositories briefing paper]: • A digital repository is where digital content, assets, are stored and can be searched and retrieved for later use. • A repository supports mechanisms to import, export, identify, store and retrieve digital assets. • Putting digital content into a repository enables staff and institutions to then manage and preserve it, and therefore derive maximum value from it. • Digital repositories may include research outputs and journal articles, theses, e-learning objects and teaching materials or research data. • Because it works within a broader Information Environment, a repository is more than a CMS…

  3. Repositories in an Information Environment

  4. Repositories in an Information Environment Curation

  5. Repositories in an Information Environment Sharing / access

  6. Histories of institutional repositories - why are there so many definitions? • One lineage of institutional repositories: • 1995 Guidelines for Developing an Information Strategy published, and (1998) nine institutions were selected as Exemplar Sites for information strategies • … leading to JISC InfoNet – National Centre / Service • 2003 JCALT (Awareness, Liaison and Training) agrees that InfoNet will support RM in sector (cf FoI), and advising on EDRM systems, policy issues (eg retention schedules), etc • Significant overlap with IR functionality (versioning, workflow support, tailored metadata schemes… • Another, related, lineage of institutional repositories: • 2000 Digital Preservation and Records Management programme • DCC, Feasibility and Requirements Study on Preservation of E-Prints… • Supporting Institutional Digital Preservation and Asset Management (4/04) • Including how a distributed preservation infrastructure might work - SherpaDP, PRESERV… • Yet another lineage of institutional repositories: • 1999 Santa Fe convention - OAI-PMH • 2002 JISC programmes on sharing institutional resources (FAIR, X4L) – Sherpa, JORUM • 2005 Digital Repositories programme, EThOS, R4L, SPIRE, IRRA

  7. Institutional Repositories in the institutional contextwhy they can help with the institution’s RAE submission Portal Inst / dept CRIS Factual authority and access control Institutional Repository LDAP Associated information Inst / dept / personal publication databases Org structure

  8. Institutional Repositories in the scientific contextwhy they can help with the institution’s RAE submission

  9. Use case one: submitting bibliographic data to HEFCE • HEFCE-defined XML schema for bibliographic data • Covers a range of research output types • See: http://www.rae.ac.uk/datacoll/import/xmlschm/ Various formats Dublin Core? HEFCE XML HEFCE IRRA Institutional submission – metadata / DOI? Institutional Repository Metadata from researcher / dept

  10. Use case two: supporting internal RAE ‘trial’ exercises • Where institutions are setting up internal “panels” to practice their RAE submission • Ensuring that the institution’s is the best representation of its research to HEFCE • Need access to full text (publisher’s or author’s final version) Internal panels IRRA ‘Trial’ institutional submission – metadata plus full text Institutional Repository Metadata plus full text from researcher / dept

  11. The unknowns • The known unknown: • What will be the detailed arrangements for ensuring RAE panels have access to the full text papers they need? • The unknown unknown: • What happens after RAE2008? • Metrics? • BUT institutions and researchers will still need to • manage their own intellectual output • ensure that it gains them maximum benefit • have systems to demonstrate this

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