1 / 16

PERFORMER Project Coordination

PERFORMER Project Coordination. Summary of project coordination & project management structure. PERFORMER Project Coordination. PERFORMER Project Coordination. The project is structured in 6 Work Packages with one additional Work Package dedicated to overall project management, as below:.

louvain
Download Presentation

PERFORMER Project Coordination

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. PERFORMER Project Coordination Summary of project coordination & project management structure

  2. PERFORMER Project Coordination

  3. PERFORMER Project Coordination The project is structured in 6 Work Packages with one additional Work Package dedicated to overall project management, as below:

  4. PERFORMER Project Coordination • Project Handbook currently being drafted. • Jointly written by UPL & CSTB • Completed by end of Month 2 • Detailed guidelines on Project Coordination • Read it!

  5. PERFORMER Management Structure

  6. Project Steering Committee • Highest level of management in the project • Includes representatives of all project partners • Overall responsibility for addressing technical, financial, administrative & collaborative aspects of the project. The PSC, in particular: • Defines strategy for conducting the project according to terms of the contract; • Monitors project progress, identifies corrective actions & authorises appropriate work plan amendments; • Reviews policy & strategy for dissemination & publicity of the project; • Reviews policy on Intellectual Property Rights & knowledge foreground & sharing; • Assesses the impact of any changes to the contract suggested by the European Commission & respond accordingly; • Resolves any conflict that may appear amongst the project partners; • Oversees & reviews the Project Co-ordinator’s administration arrangements • Agrees on the management of the knowledge generated during the project.

  7. Project Steering Committee • PSC will meet normally twice yearly • PSC chaired by Project Coordinator, UPL • It will be made up key named representatives from each project partner with decision making powers for their organisation • All partners need to nominate a PSC representative as soon as possible • PSC role is advisory, holds decision making role if there is disagreement on the Project Technical Committee • PSC decisions are made by majority voting • Only one vote per partner organisation • Casting vote by Project Coordinator if required

  8. PERFORMER Project Funding • Partners are only funded for tasks carried out in accordance with the Consortium Plan • Partners are solely responsible for justifying their costs • If you spend less than your allocation this is all you can claim • If you spend more than your allocation you cannot claim more • Payments • One pre-financing payment made once GA comes into force • 2 interim payments after each reporting period after approval of periodic reports & only for justified eligible costs • Final payment at end of project after approval of final reports. Consists of difference between calculated EU contribution & amounts previously paid • A party leaving the Consortium shall refund all contributions except for any contribution accepted by the EC. • Defaulting parties may be responsible for additional costs to others

  9. PERFORMER Project Meetings

  10. PERFORMER Project Communication • Electronic communication is encouraged to save time & cost • Email, Skype, Webex & video conference • PERFORMER email lists • performer@saxifrage.saclay.cea.frcontains all project members, maintained by CEA so if contacts change inform CEA. • When replying to performer@saxifrage.saclay.cea.fr emails, only reply to the relevant individuals to minimise emails to other partners. • SIG Mailing list maintained by Technical Coordinator, CSTB • Email etiquette • Include “PERFORMER” at beginning of email title • Include WP title & date if action required • Limit email to one topic. If not practical include clear topic headings & list of topics at beginning of email • Speak to each other if issues are complex or need discussion, then confirm understanding by email.

  11. PERFORMER Project Communication • 4 workshops are planned towards the end of the project (dates tbc); • Workshop 1: GDF/CSTB in Paris, France; • Workshop 2: Dragados/EUROCONSULT in Madrid, Spain; • Workshop 3: BRE/CU in Cardiff. • Workshop 4: ASM in Warsaw • Other activities during the project include; • ~4 project presentations per year at national & international events • Exhibition of project at one major international event each year. • ~12 contributions to scientific journals & technical magazines from all partners based on work in the project. • Internal WP workshops organised as & when required by WP participants; • Joint workshops with projects funded under the same Call (FP7-2013-NMP-ENV-EeB) and objective as PERFORMER and/or with members of the SIG; • (European) Public workshops; • National workshops;

  12. PERFORMER KO meeting Technical Coordination Marc Bourdeau Splendid Hotel, Nice, 12th September 2013

  13. Management Structure

  14. Technical Coordination & Technical Committee (TC) • TC composition • Chairman (Marc Bourdeau, CSTB, Technical Coordinator) • Project Coordinator (Helen Threlfall, UPL) • Members (all other WP leaders: CSTB/WP1, CEA/WP2, ECG/WP3, CCC/WP4, BRE/WP5, DRA/WP6) – Partners will have to appoint individuals as their representatives • Key roles of TC • Follow the technical progress • Manage interactions between Work Packages • Take technical decisions &, if necessary, propose adjustments to the technical content • Monitor compliance by the project partners in their technical obligations • Handle conflict resolutions of technical nature • Propose & select internal & external reviewers (SIG), & submit technical deliverables for review • Arrangement & frequency of TC meetings • Bi-monthly technical meetings through video or teleconferencing • Every month during the first 6 months

  15. Technical Coordination: Special Interest Group • Special Interest Group (SIG) formed at the start of the project • Support the participation of key stakeholders in workshops, conferences and other activities. • Reports to Project Technical • Perform peer-review of project deliverables. The SIG will include: • Building Owners and Facility Managers; • Contractors and ESCOs that manage building energy performance • Industrial partners integrating energy systems, ICT and controls • End users associations and public bodies • SIG to follow strategy & innovation development of the project • Members will potentially be early-bird customers for PERFORMER outcomes • Help disseminate results to other stakeholders & increase project impact & exploitation.

  16. Technical Coordination: Special Interest Group Organisations that have already confirmed or indicated interest in becoming SIG members are detailed below

More Related