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UIS EDEN Workflow Engine - PowerPoint PPT Presentation


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UIS EDEN Workflow Engine. Overview of workflow engine for IU’s OneStart portal. . Other. HRMS. SIS. FIS. IUIE. Users. Security. Workflow. OneStart & EDEN Component-Based Development. User Interface. OneStart. Customized. Personalized. Adaptable. Desktop. Application Delivered.

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uis eden workflow engine

UIS EDEN Workflow Engine

Overview of workflow engine for IU’s OneStart portal.

onestart eden component based development

Other

HRMS

SIS

FIS

IUIE

Users

Security

Workflow

OneStart & EDEN Component-Based Development

User Interface

OneStart

Customized

Personalized

Adaptable

Desktop

Application Delivered

Channels

Applications

Other Content

Services

Infrastructure

Record Keeping

Application

Services

EDEN

goals of ewe
Goals of EWE
  • Service to enterprise applications that routes electronic transactions to individuals or systems for work, approval or notification.
  • Audit trail of all routing and actions taken on electronic transactions.
  • Integration with IU’s portal.
technical architecture
Technical Architecture
  • Component Based – EJB’s
    • Application interface
    • Application post-processors
    • Route Modules
  • Documents processed in XML format
    • Minimal content is EWE route control data
    • EWE can be used as the storage for pending transactions.
    • EWE can enable versioning of information.
  • Web services – applications required to register a web service for each document type.
document creation
Document creation

Application using EWE

  • Applications send XML version of electronic document to EWE.
  • (Document must be of a registered type.)

Workflow engine

Request route ID for doc

route document
Route Document

Application using EWE

  • EWE submits XML to route modules

Workflow engine

RouteDoc( XML contents of doc )

discover action requests
Discover Action Requests

Routing Modules

Workflow engine

1) XML for document

2) ActionRequests

Route modules scan XML for specific route controls and match document information to action request rules.

3) Add action requests to document route

Route modules return list of action requests

activate next action request
Activate Next Action Request
  • Document’s action requests are activated by:
    • Route type priority as determined by document type route template
    • Request priority as determined by the route rule
    • Order in which request was associated with the document.
  • The activated requests are put on the appropriate action lists of the persons or processes.
review action list
Review Action List
  • Person reviews action list in the portal.
  • Person is able to see the routing log and other header information.
open document
Open document
  • Action list refers user to original application to see any business information in the document.
  • Application consults with engine to determine what elements of the document to show the user, if any.
approve document
Approve Document
  • User acts upon the action request.
  • Application business rules are applied to control actions taken on the document.
route document again
Route Document again

Application using EWE

Workflow engine

RouteDoc( updated XML contents of doc and action taken by user )

post process document
Post-process document
  • Once the engine has determined that all routing is complete, it then notifies the application post-processor.
  • This is an EJB for the application that does appropriate work with the document such as changing pending status, updating calculations, generate new documents, etc.
additional features
ADDITIONAL FEATURES
  • Add Recordkeeping Routing Rules
  • Add Recordkeeping Environment
conceptual design workflow and electronic recordkeeping
Conceptual Design – Workflow and Electronic Recordkeeping

Applications

EDEN

(Infrastructure)

FIS

Portal

(User Interface)

Inbox

HRMS

Workflow

Engine

OneStart

Purchasing

Preference Engine

Recordkeeping

record capture
Record Capture
  • System officially “captures” records for the University
  • Capture involves process of:
  • 1) Officially registering and authenticating a record
  • 2) Transferring the record to a secure and managed Recordkeeping System
  • Capture will be an automated process within the EDEN workflow engine
record metadata capture
Record Metadata Capture
  • Capture of metadata and audits trails would be an automated process
  • Linking the original document to audit trails and to any additional metadata would be an automated process within the EDEN workflow engine