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DMAS eCheck Menu

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DMAS eCheck Menu

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    1. DMAS eCheck Menu https://dmas.ir.miami.edu/DMAS/signon.asp Updated 12/30/08

    2. Locating Your eCheck Information

    3. Locating Your eCheck Information Enter the eCheck Number (C00XXXX) and select Document Inquiry.

    4. Where to find the eCheck Number

    5. Document

    6. Document Inquiry eCheck Number eCheck Title eCheck Status, which can be one of the following: Withdrawn, Submitted, Pending Approval, Fully Approved, Written, Delivered The date the check was written The date the check was mailed or picked up from one of the hold locations The date Disbursements received the original backup documentation Check Number

    7. Document Inquiry Tells you what information was entered in the eCheck (i.e. payment type and stub information) Shows the accounting information for the eCheck: account number, sub object code, and amount

    8. Where’s My Check? The check will write the evening the eCheck is fully approved. Checks from the eCheck system write every business day (Monday through Friday, with the exception of holidays). The check is mailed or available for pickup the next business day after the check has written. If the check writes on Monday, it’s mailed/available for pickup on Tuesday If the check writes on Friday, it’s mailed/available for pickup on Monday

    9. Copy of Deposited Check UM receives a copy of the check once it’s been cashed or deposited by the Payee. Click on the Check Number link on the eCheck screen. If the next screen has a View option, then the check has been deposited. Select View to pull up the image of the check.

    10. Additional eCheck Menu Options Encumbrances: the system holds or encumbers the eCheck amount from your account to ensure the funds are available when it comes time to write the check. Approvals: lists the approval flow for the eCheck. History: lists the dates and times that various key actions occurred, including when the eCheck is submitted, withdrawn, approved, and denied.

    11. Questions on the eCheck Menu within DMAS? Allison Gilbert System Trainer, Accounts Payable (305) 284-6787 agilbert2@miami.edu

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