Finance Operations and IT Budget 2005-2006 Richard L. Brown Vice Chancellor - PowerPoint PPT Presentation

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Finance Operations and IT Budget 2005-2006 Richard L. Brown Vice Chancellor
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Finance Operations and IT Budget 2005-2006 Richard L. Brown Vice Chancellor

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  1. Finance Operations and IT Budget 2005-2006 Richard L. Brown Vice Chancellor Supporting the Mission of an Engaged Metropolitan University Teaching Research Service

  2. University of Tennessee at Chattanooga Mission Statement The University of Tennessee at Chattanooga will serve as a national model of an engaged metropolitan university whose faculty, staff, and students, in collaboration with external partners, employ the intellectual resources of the liberal arts and professional programs to enrich the lives of those we serve. We use multiple measures to evaluate the performance of our students, faculty, staff, and programs Supporting Teaching and Learning

  3. UTC Guiding Principles - People . Guiding Principles The University of Tennessee at Chattanooga interprets the land-grant spirit of service for the 21st century through people, partnerships, and performance: People We are committed to preparing educated men and women for meaningful and productive lives. We educate students for life in a global society. We promote and celebrate the diversity of people and ideas. We provide reasonable and affordable access to higher education. Supporting Teaching and Learning

  4. UTC Guiding Principles - Partnerships Guiding Principles The University of Tennessee at Chattanooga interprets the land-grant spirit of service for the 21st century through people, partnerships, and performance: Partnerships We embrace active and collaborative learning through partnerships among students, faculty, staff, and the community. We encourage frequent, respectful, and collegial interaction among students, faculty, staff, and community. We provide opportunities for our students to augment intellectual development through participation in artistic, cultural, social, and athletic activities. We develop partnerships that strengthen the university and our community. Supporting Teaching and Learning

  5. UTC Guiding Principles - Performance Guiding Principles The University of Tennessee at Chattanooga interprets the land-grant spirit of service for the 21st century through people, partnerships, and performance: Performance We prepare our students and alumni to apply knowledge to the challenges of a changing society. We use the interconnected activities of teaching, research, and service to promote learning, problem solving, and innovation. We use technology to enhance teaching, research, operations, and community outreach. We use our resources in a prudent manner to accomplish our mission. We use multiple measures to evaluate the performance of our students, faculty, staff, and programs Supporting Teaching and Learning

  6. Vice Chancellor Finance, Operations and Information Technology –Mission Statement To deliver essential services to the entire University community and enable the University’s Mission of being an engaged metropolitan university to enrich the lives of those we serve by providing a safe, functional, convenient, and attractive campus; operated in a manner that is cost effective, yet quality driven providing sound fiscal accountability. Supporting Teaching and Learning

  7. Finance, Operations and Information Technology Major Goals 2005-2006 • Training and Professional Development • Diversity Enhancements • Computer and Data Security • Student Information System Selection • Enhanced Student Support Services • Enhanced Facilities Support • Fiscal Accountability and Budget Compliance Supporting Teaching and Learning

  8. Vice Chancellor Finance, Operations and Information Technology - Goals • Continue to focus on University engaged metropolitan mission. • Continue to promote open budget process. • Continue to support Instruction and Institutional Quality • Continue to Document assessment /outcomes/ innovations. • Continue to strengthen diversity and partnerships. Supporting Teaching and Learning

  9. Vice Chancellor Finance, Operations and Information Technology - Goals • Provide for innovation and technology. • Strengthen Technology Support • Dedicate effort to SACS outcomes and assessments. Data Driven Process • Continue to look for streamlining opportunities in all areas and the reallocation of resources. • Retain and celebrate existing outstanding support staff. Supporting Teaching and Learning

  10. Vice Chancellor Finance, Operations and Information Technology - Goals • Keep salaries of staff competitive • UC Foundation and CDFI Liaison • External community liaison – state and local levels • Audit compliance – UT and State of Tennessee Supporting Teaching and Learning

  11. Vice Chancellor Finance, Operations and Information Technology – Special Projects • Completed comprehensive budget book for 2004. • SIP Teams – • UTC Place • Mocs Card • SSN Database Security, • Student Information System – • Pesky Little Rules Supporting Teaching and Learning

  12. Finance, Operations & IT 2004-05 $20,000 Extra Funds Accountability Supporting Teaching and Learning

  13. Recruit, Retain, Celebrate Diversity Supporting Teaching and Learning

  14. Recruit, Retain, Celebrate Diversity UTC Small and Minority- Owned Vendor Program July 1, 2001- June 30, 2004 • Total Number of Purchase Orders 538 • Total Dollar Amount of Purchase Orders $7,783,406 • Total Number of Minority Vendors Receiving RFQs 1037 • Expanded participation for formal and informal bids Supporting Teaching and Learning

  15. Recruit, Retain, Celebrate Diversity UTC Small and Minority- Owned Vendor Program July 1, 2001- June 30, 2004 Small Business- Coleman Technologies $629,761 Mary Eastman Construction Co. $448,127 Stanley Security Solutions $354,810 SE Library Network $284,782 Woman Owned- Clark-Powell Associates $244,989 Minority Vendors -$359,470 Supporting Teaching and Learning

  16. Recruit, Retain, Celebrate Diversity • Continue to Serve –Chair Geier Salary/Tenure Review Subcommittee • Committee member –System-wide Geier Compliance Committee • Specialized funding for diversity initiatives and faculty hires $150,000 • $250,000 Geier Scholarships for 4 years • Event Programming for a diverse community From Tractor Pulls – Disney – Blues – Fine Arts • Participated with Southeast Development District in National Black HIV/AIDS Awareness Supporting Teaching and Learning

  17. Recruit, Retain, Celebrate Diversity Supporting Teaching and Learning

  18. Recruit, Retain, Celebrate Diversity Supporting Teaching and Learning

  19. Recruit, Retain, Celebrate Diversity“Walking the Talk”

  20. Improving The Potential of Partnerships • Campus United Way - Over $103,000 Exceeded goal for Past Five Years • Conducted UTC United Way Silent Auction • UTC/City of Chattanooga – Technology Economic Development Plan Supporting Teaching and Learning

  21. Improving The Potential of Partnerships • UTC - Community Client Committee • NCAA I-AA Championship Football game – Chattanooga Sports Committee • 2005 NCAA Women Basketball Regional final • 2005 Southern Conference Basketball Tournament • 2005 TSSAA State Wrestling Tournament • 2005 WNIT Basketball Tournament 1st Round Supporting Teaching and Learning

  22. Improving The Potential of Partnerships • Phase III StudentHousing - UC Foundation/City of Chattanooga/UTC- $100 million • $200,000 Lyndhurst Housing Initiative • UTC/Hamilton County/ Trust for Public Green Way Project $1.2 Million Supporting Teaching and Learning

  23. Demonstrating Accountability • Comprehensive Budget Book 2001, 2002, 2003, and 2004 • Audit Review Team • Facilities Energy Audit Report • Over 30 Audit Compliance Reports 2004-05 Supporting Teaching and Learning

  24. Vice Chancellor Finance, Operations and Information Technology –E &G Budget Share Compared to University Supporting Teaching and Learning

  25. Supporting Teaching and Learning

  26. Vice Chancellor Finance, Operations & Information Technology 2004-05 Base Budget Supporting Teaching and Learning

  27. Vice Chancellor Finance, Operations & Information Technology 2004-05 Base Budget Supporting Teaching and Learning

  28. Vice Chancellor Finance, Operations & Information Technology 2004-05 Base Budget Supporting Teaching and Learning

  29. Vice Chancellor Finance, Operations & Information Technology 2004-05 Base Budget Supporting Teaching and Learning

  30. Vice Chancellor Finance, Operations and Information Technology - Budget Share

  31. Vice Chancellor Finance, Operations and Information Technology –Share of total University Employees

  32. Vice Chancellor Finance, Operations and Information Technology –Share Total Expenditures for Employees compared to total University Employees

  33. Chancellor Finance, Operations and Information Technology –Share of Employee by Classification

  34. Facilities Planning and Management • Vice Chancellor Finance, Operations & Information Technology 2004-05 Base Budget Supporting Teaching and Learning

  35. Organized to Support Students • Operations • Facility Maintenance and Operations • Maintenance and Repair (Building Trades, Mechanical) • Custodial Services • Grounds Maintenance • Central Energy Plant • Motor Pool • Engineering Services • Capital Project Program • Campus Renovation and Improvement Projects • Facilities Business Services (Work Requests, Billing, Customer Service, Storeroom) • Space Planning and Inventory • Surplus and UT Asset Record Management • Drafting and Engineering Document Management Supporting Teaching and Learning

  36. Organized to Support Students • Operations • Public Safety • Event Security Management • Crime Prevention Education • Community Policing • Emergency First Responders • Investigations • Parking Enforcement • Safety and Security Policies and Plans • Security Assessments Supporting Teaching and Learning

  37. Five Year Budget Perspective • Public Safety • Increased Responsibilities • Patrol has increased to include UTC Place, Engel Stadium, Doctor’s Building, Ortwein Property, Sim Center, Barr Building, EMCS and expanded UC. • Student Resident Population has increased by 45% or 1259students • Eliminated the Deputy Chief Position – 25% of Command Staff • Functions Adversely Affected By Cuts • Event Security • Grant Applications • Security and Fire Alarm Systems • Records Management, Performance Benchmarking and Analysis • Training Program • Investigations Supporting Teaching and Learning

  38. Improving The Potential of Partnerships • MLK Weed and Seed Committee member • Public Safety Grants • Obtained extension of COPS grant through the end of the FY 03/04 • Safe Neighborhoods – State grant in conjunction with COPS grant • Weed & Seed Grant – received bike equipment and in-car video for patrol car. • Received an equipment grant for in-car video for patrol cars and additional 800 MHz radios • Participated in numerous Homeland Security exercises and training sessions Supporting Teaching and Learning

  39. Enhancing the Learning Environment • Public Safety Communications • Provided crime prevention/campus security education to over 1,200 parents and 1,700 students • Provided weekly incident report summaries to key University administrators. • Created generic dispatcher e-mail address similar to Work Control to improve communications. • Completed the Campus Safety and Law Enforcement Booklet • Provided campus crime statistics to the Dept. of Education Supporting Teaching and Learning

  40. Using Evaluation To Drive Change • Data – Analysis of Uniform Crime Reporting (UCR) statistics • Evaluation – Results were used to develop several security initiatives in the following areas • New key system • Card access system • Systematic alarm system testing • Stringent key management Supporting Teaching and Learning

  41. Facilities Planning & Management Supporting Teaching and Learning

  42. Claiming the Assets of Technology • Security Initiatives • Rekeying • All of on campus Student Housing • New “W” series locks are installed on capital projects • Exterior doors • Card Access Systems • Front end software and hardware purchased • Completed – UTC Place, Simulation Center, EMCS, UC, Hunter Hall • In Progress – Fletcher Hall • New key issue database program implementation is in progress • Implemented digital “Key Tracker” system for key control in Public Safety Supporting Teaching and Learning

  43. Recruit, Retain, Celebrate Diversity • Employee Relations Committee • Four representatives • Exempt Staff Council • Compensation Subcommittee • Custodial Council • Policy Review and Implementation • Work Place Improvements • Employee Recognition Programs • Improved Communication on Equipment and Supply Needs Supporting Teaching and Learning

  44. Demonstrating Accountability • Review and revision of the following plans • Emergency Management Plan • Arena Evacuation Plan • Inclement Weather Policy • Fire Response Policy • Permits and Certifications • National Pollutant Discharge & Elimination System (NPDES) Storm Water Permit • Spill Prevention, Containment & Control (SPCC) • Underground Storage Tank (UST) Monitoring & Control Supporting Teaching and Learning

  45. Enhancing the Learning Environment Supporting Teaching and Learning

  46. University of Tennessee at Chattanooga Campus Master Plan Phase I – 2000-2004 $148.4 million • Capital Outlay $43.8 million • Capital Maintenance $13.4 million • Partnerships $91.2 million Implementation Summary Phase II – 2005-2008 $38.8 million • Capital Outlay $16.5 million • Capital Maintenance $19.1 million • Partnerships $ 3.2 million Phase III – 2009-2010 $38.4 million • Capital Outlay (Lupton Library) $30.1 million • Capital Maintenance $ 8.3 million --Anticipated-- Supporting Teaching and Learning

  47. Enhancing the Learning Environment Engineering, Math, & Computer Science Building Chemical Engineering Lab Supporting Teaching and Learning