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Graduate School PeopleSoft Admissions Implementation. Open House Thursday, July 16, 2009. Implementation Team. Consultant & Technical Specialist Tina Travis Mark Taylor Emory PeopleSoft Team Kurt Haas Beth Broyles Jesse Foley Graduate School Team Tammy Coleman Renee Webb

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Presentation Transcript
implementation team
Implementation Team
  • Consultant & Technical Specialist
    • Tina Travis
    • Mark Taylor
  • Emory PeopleSoft Team
    • Kurt Haas
    • Beth Broyles
    • Jesse Foley
  • Graduate School Team
    • Tammy Coleman
    • Renee Webb
    • Kharen Fulton & Rosemary Hynes
    • YOU
review of gs business processes
Review of GS Business Processes
  • Goals
    • Streamline
    • Eliminate Redundancy
    • Provide Support to Programs
gs office focus pyramid
GS Office Focus Pyramid

3800 Applicants

600 Admits

300 New Students

gs business process review changes
GS Business Process Review: Changes
  • All credentials, including transcripts, will go to programs
  • Admissions decisions will be entered by program staff
    • Email notification to applicant goes overnight
    • Hard copy letter generated in GS office, mailed the next business day
  • Special Fellowships
    • Programs will record nominations in PS
    • GS will record Woodruff, Diversity and A&S awards in PS
    • GS will send letters to awardees
gs business process review changes1
GS Business Process Review: Changes
  • Admit decisions recorded in PS by program
    • DEIN will signal GS to post FA and send welcome communication
      • Program deliver application, transcripts, letters of recommendation to GS
      • GS will “audit” and create student file for Records
    • Other codes will signal other actions
gs business process review summary
GS Business Process Review: Summary
  • Programs will have what they need sooner
  • GS will no longer create folders for 3800 apps
  • GS will no longer post FA for 600 admits
  • GS will no longer produce and file 1000s of copies of GAF, award letters
  • GS staff will be available to assist programs with special cases & exceptions (GRE verification, for example)
  • Official notifications will go to applicants faster and programs and GS will be able to track communications electronically
specs aka behind the scenes
Specs aka “Behind the scenes”
  • GS has benefited from lessons learned in other Emory implementations
  • Whole team reviews options
  • Tammy and Renee write specs
  • Kurt and Tina review
  • Mark translates specs into code
  • Whole team reviews, tweaks
testing
Testing
  • Multi-stage

√ Specs

√ Code

√ Team tests

√ GS staff test

Coming soon…Program staff test

training sessions
Training Sessions
  • PS Basics
  • 3 C’s
  • How to Manage Prospects
  • How to Manage Applications
  • How to Run Queries & Reports
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