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Ensuring An Involved SSC To Improve Student Achievement Office of Accountability Monitoring and Accountability Reporting
Agenda • Title I Parent Requirements • The School Site Council (SSC) • Single Plan for Student Achievement (SPSA) • Categorical Budgets
Outcomes • Participants will: • Learn about Title I requirements. • Understand the SSC responsibilities of the principal, members, and team. • Learn SSC tasks and governing laws. • Gain knowledge of the new SPSA template. • Learn about monitoring the SPSA. • Increase understanding of categorical budgets.
Title I Law • Every Title I school must: • Review the District Title I Parent Involvement Policy with Guidelines • for Implementation. • Develop or revise as needed the site Title I Parent Involvement Policy and the site Home/School Compact.
Title I Law(cont.) • Distribute copies of these three documents to parents in English and other languages as needed. • Conduct the annual Title I meeting to inform parents of the Title I Program and its requirements.
What is the SSC? The SSC is a decision-making committee that oversees the Single Plan for Student Achievement (SPSA) and corresponding categorical budgets. The SPSA is the plan that drives the school’s instructional program.
Why do we have an SSC? • Every district school is required to establish and maintain an appropriately configured School Site Council. • This complies with California Education Code Section 52852 and SDUSD Administrative Procedure 9060. • SSCs must be established at schools • participating in education programs • supported by categorical funds.
General SSC Responsibilities • Focus on improving student achievement for all students. • Regularly attend SSC meetings. • Review meeting procedures. • Review procedures regarding categorical programs and budgets. • Be prepared to serve on subcommittees to assist the SSC.
Tasks of the SSC • Review school and student performance data. • Establish/Review school goals. • Monitor implementation of the SPSA. • Develop/Oversee Title I Parent Involvement Policy and Home/School Compact.
Tasks of the SSC(cont.) • Collaborate and seek input from other school committees. • Complete English Learner Advisory Committee (ELAC) tasks (if SSC has ELAC authority). • Annually recommend the SPSA to the SDUSD Board of Education for approval.
Elementary Model 50% Classroom Teachers Principal Other Staff Parents/Community 50%
Sample Elementary ModelMinimum of 10 Members 50% Parents/ Community Members Minimum of 5 50% Staff 1 Principal 1 Other Staff 3 Classroom teachers * Minimum of 5 * Majority must be classroom teachers
SSC Secondary Model(Minimum of 12 members) Classroom Teachers* (4) Principal (1) Other Staff (1) Parents/ Community (3) Students (3) 25% 25% *Majority must be classroom teachers
“Other” Staff Members • Non-Classroom Certificated Personnel: • Nurse • Counselor • Resource Teacher • Librarian • Vice-Principal • Any Classified Personnel: • Office Staff • Building Services Supervisor • Technicians (e.g., library tech, computer tech) • Assistants or Aides • Campus Security • Food Services Personnel
Parents/Community Members • Parents: • Must be a parent of a student at the school site. • Can be an employee within the school district. • Can NOT be an employee at the school site. • Community Members: • Must be a member of the school community. • Can be a representative of a school partner. • Can NOT be an employee at the school site.
Membership • All eligible members of the school community may serve on the School Site Council. • SSC members represent ALL students at the school. • Schools may not require that any seat be filled by a specific representative (e.g., parent of a English Learner, 10th grade teacher).
District Advisory Council • The DAC representative or alternate should attend the monthly DAC meeting. • National, state, and district information is discussed at DAC meetings. • The DAC representative should report all DAC information to the SSC so that stakeholders are informed.
The Greene ActOpen Meetings • Agenda is posted 72 hours in advance of the meeting. • Posting is in a place accessible to public. • Agenda must state location, time, and date of meeting. • Agenda includes specific details of the meeting. • Voting takes place only on posted agenda items unless item is added • by unanimous vote. * • *See handout
Principal Responsibilities The principal at each site is responsible for ensuring that the School Site Council is fulfilling its duties under federal, state, and District mandates.
Principal and SSC Chair Responsibilities The principal and SSC chair are responsible for working together to guide the School Site Council. They must: • Follow the Greene Act requirements. • Maintain all records in the SSC notebook. • Co-sign all required documents. • Set the monthly agenda. • Collect and organize all handouts for meetings. • Educate other members.
Effective Meeting Management Effective Meeting Management is the foundation of productive meetings. The chairperson is the gatekeeper of meeting order. The District uses Robert’s Rules of Order as its parliamentary guide.
Bylaws • Bylaw articles should address: • Duties of the SSC • Membership • Elections • Office • Committees • Meetings • Amendments • Bylaws guide the council.
Agenda The agenda should contain: • Call to Order • SSC Business • Data Review • SPSA • Budget • DELAC & ELAC • Public Comment
Meeting Minutes • Serve as group memory. • May be requested by any member of the public. • Considered legal documents in the event of a dispute. • Always on the agenda for approval. • SSC secretary can ask for clarification when taking minutes.
Records • If it is not written, it does not exist. • Minutes, agendas, sign-in sheets, handouts, documents from SSC meetings, and the SPSA are public records. • Documents must be kept in the SSC notebook. • The SSC Notebook must be made available for public review upon request. • Copies must be made upon request. * *Please allow schools reasonable amount of response time per request.
Why do we maintain records? • Federal Program Monitoring (FPM) • Federal and state laws require the California Department of Education (CDE) to monitor the implementation of categorical programs operated by all California school districts. • FPM is a combination of data and document review, and onsite visits of categorical programs administered by our district. (requires 7 years plus current year)
Agendas Minutes Elections Bylaws SPSA Budget Information Assessments Parent Involvement Title I Documents Miscellaneous Records maintained in the SSC Notebook
What areSMART Goals? • S = Strategic and Specific • M = Measurable • A = Attainable • R= Results-based • T= Time-bound
Monitoring the 2011-12 Plan(Ongoing) • Review relevant school and student achievement data. • Based on the data, consider the effectiveness of overall strategies. • Identify obstacles. • Examine budget expenditures. • Seek input from school committees.
“Show Me the Money” The Budget
School Budgets Schools have two primary sources of funds to operate the school. • Unrestricted budgets (district funds) • Restricted budgets (categorical funds) In addition, schools may receive funds through grants, foundations, PTA, and miscellaneous other sources.
Categorical Funds(under SSC purview) DescriptionResource Code • Title I Basic 30100 • Title I Parent Involvement 30103 • EIA/LEP 70910 • EIA/SCE 70900 • QEIA 74000
Guidelines for Categorical Expenditures The purpose of supplemental funds is to: • Provide direct instructional support to students to improve academic achievement in core subjects. • Supplement the district’s general program. • Support professional development. • Foster new types of parent partnerships that focus on improving student achievement.
Reallocating Expenses Before requesting a budget transfer of expenses, you must remember: Money is not limitless—you must transfer money out of a resource in order to pay for the newly-identified expense. The SSC should make prudent use of limited funds. You should get the most “bang for your buck.”
Contact Information Monitoring and Accountability Reporting Department http://www.sandi.net/site/Default.aspx?PageID=1501 Vikki Henton- Program Manager (619) 725-7093 (Phone) (619)725-7055 (Fax)
Contact Information School Support Dario Gutierrez (619) 725-7785 (Areas: 1, 2, and Special Ed email@example.com and Transition Schools) Dr. Susan JK Weinshanker (619) 725-5614 (Areas: 4, 5, and Language firstname.lastname@example.org Schools) Mary Johnson (619) 725-5611 (Areas: 3, 6, and Atypical Schools) email@example.com