Welcome to Access Online for State of Iowa Cardholders

1. Welcome to Access Online for State of Iowa Cardholders

2. Basic Information • What is Access Online? • US Bank’s secure, online account management system • Why is it used? • To monitor and allocate transactions, print statements and allow Agency management to generate reports and increase processing efficiency • How is it accessed? • https://access.usbank.com/cpsApp1/index.jsp • (direct link to “Welcome to Access Online Page”)

3. Using Access Online • Register Online • Monitor Transactions • Allocate Transactions • View Statements • Update Personal Information • Receive Statement Notifications

4. Online Registration • A Pcard or Travel Card must be received and activated before an online account and user profile can be created. • At the login screen, enter “Iowa” in the Organization Short Name • Select “Register Online” for instructions. • To receive monthly statement notices, enter your State of Iowa email address

5. Online Registration Register Online Select “Register Online”

6. Online Registration • Enter the information required by the redasterisks • Select “Register This Account”

7. Online Registration • Accept the Licensing Agreement terms • Declining will end the registration process

8. Online Registration • Select a User ID, 7-12 alpha/numeric characters • Password must be 8-20 alpha/numeric characters • Confirm new password • Select a question and put in a response. • Complete the contact information fields (they must match the information provided when creating the account; when in doubt, ask!) • Click the “continue” button to finish the process. • Tips! • Every 60 days Access Online will prompt you to change your password. • You cannot reuse a password for 12 months.

9. Monitor Transactions Authorized Charges and Declined Transactions Monitoring Authorized Charges helps detect and prevent inappropriate charges before they post to your account. From the Home screen, select Account Information.

10. Monitor Transactions Authorized Charges and Declined Transactions From Account Information, select Cardholder Account Profile to view Account Authorizations and Declined Transactions.

11. Monitor Transactions Card Account Summary with Transaction List Once charges have posted, you can view the account summary and transaction list and allocate expenses. Account activity must be monitored weekly and transactions allocated regularly in Access Online to reduce risk and facilitate process efficiency. Link to Transaction List Select “Transaction Management” Then “Transaction List” Transaction Management

12. Monitor Transactions Card Account Summary with Transaction List

13. Allocate Transactions • Account activity must be monitored weekly and transactions allocated regularly in Access Online to reduce risk and increase efficiency. • From the left-hand navigation, select Transaction Management.

14. Allocate Transactions Select Transaction List to enter your Account information and view transactions.

15. Allocate Transactions Select Open to see the current billing cycle transactions or select previous billing cycles in the drop down menu. To allocate or reallocate accounting codes, select the Transaction Date from the Transaction List.

16. Allocate Transactions Select the Allocations tab to view default allocations, change codes or distribute transactions and Save Allocations.

17. View Statements • The banking cycle typically closes on the 20thof the month (unless a weekend or holiday). • Statements will be available the morning following the cycle close (usually the 21st). • Receipts and statements must be reconciled by Cardholders and submitted to the Agency Pcard Coordinator within (5) business days after the billing cycle closing date. • Agency Pcard Coordinators have up to (10) business days after the billing cycle closing date to verify documentation, confirm or reallocate Cardholder transactions and submit to Accounts Payable.

18. View Statements Account Information Select the “Account Information” link on the left hand navigation

19. View Statements Cardholder Statements Select the “Cardholder Account Statement” to view Statement

20. View Statements View Statement • Select the billing cycle date from the drop- down list • Select the “View Statement” link

21. View Statements

22. Select the “Disk Icon” in the toolbar in Adobe Acrobat to save a copy of your statement and attach to your email.

23. Update Personal Information Contact Information • To update your information Select the link for “My personal Information” in the left hand navigation • Contact Information: The email notification function sends you an email when your statement is available in Access Online

24. Update Personal Information Email Notification Link Select the “Email Notification” Link

25. Receive Statement Notifications Enable • Verify or type your email address • Select “Enable” from the Status dropdown menu and select “Save”

26. The next time you log in… • Type your Organization short name (Iowa), User ID and Password. • Select “Login” or just press “Enter”. You will be prompted to change your password the first time you log in after registration.

27. Troubleshooting Contacts If you are having difficulties with Access Online, contact: Your Agency Pcard Coordinator OR Access Online Help Desk at 1-877-887-9260 For Pcard resources, bookmark the Pcard web page