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EMIS 102. Ohio association of EMIS Professionals (oaep) Conference Presented by: Nancy Haefeli May 8, 2012. Overview. Student Records Staff Records ODE Produced Reports Data Submission Requirements EMIS Data and Accountability Data Concerns. Student Records.

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emis 102

EMIS 102

Ohio association of EMIS Professionals

(oaep) Conference

Presented by: Nancy Haefeli

May 8, 2012

overview
Overview
  • Student Records
  • Staff Records
  • ODE Produced Reports
  • Data Submission Requirements
  • EMIS Data and Accountability
  • Data Concerns
student records
Student Records
  • Categories of Student Records
    • Date Driven
      • Student Standing (FS)
      • Student Attributes – Effective Date (FD)
    • Non-Date Driven (a few examples)
      • Student Attributes – No Date (FN)
      • Student Assessment (FA)
      • Student Course (GN)
      • Student Demographic (GI)
      • Student Discipline (GD)
      • Student Special Education (GE)
    • Relationship between records
student records1
Student Records
  • Student Standing (FS)
    • Key Record Elements
      • Student Status
      • Student Percent of Time
      • Sent To Reason
      • Sent To Percent of Time
      • How Received
      • How Received IRN
student records2
Student Records
  • Implications of Student Standing (FS) Reported Data
    • Majority of students are your residents being educated by your district (District Relationship = 1)
      • Student Enrollment
        • Start and End Dates
        • Attendance – Absences
      • Grade Levels
        • PreSchool/Kindergarten
        • Grades 1-12
student records3
Student Records
  • …but what about the others…many situations work both ways –
    • Residents educated by another district/entity
    • Non-Residents being educated by you
      • ESC
        • PreSchool
        • School-Age
      • Court-ordered placements
      • Foster Placements
      • Open-Enrolled
      • … and numerous other options
student records4
Student Records
  • Other Factors
    • Special Education (GE)
      • Preschool and School Age
    • Program (GQ)
      • Itinerant Services
      • Related Services
      • Gifted Services
      • Title One
student records5
Student Records
  • Some of the Key New Records for This Year
    • Student Assessment Record (FA)
      • Need to keep in mind that not all options are valid for every Assessment Type (old record type values)
    • Student Acceleration Record (FB)
      • Accelerated Assessment Accountability IRN
      • Subject Area Code
      • Accelerated Level Count
    • Student Special Education Graduation Requirements Record (FE)
      • Assessment Area Code
      • Assessment Type Code
      • Exemption Flag
      • IEP Date
      • IEP Date Type Code
staff records
Staff Records
  • Date Driven and/or Non-Date Driven Records?
    • Staff Demographic (CI)
    • Staff Employment (CK)
    • Staff Course (CU)
    • Contract-Only Staff (CC)
  • Staff Course
    • For whom is this record required?
      • All your teachers who have taught your students within your district
      • Any teacher who is teaching your students (there are a few exceptions)
    • What scenarios require record changes?
      • Lead Teacher Changes
      • Co-Teaching Situations
staff records1
Staff Records
  • Contract-Only Staff (CC)
    • When would a Contract-Only Staff record be required?
    • What is one of the most common scenarios?
      • ESC educating your students
    • How could you learn if these situations were occurring?
      • From within your own district – communication
      • From the entity educating your students - communication
      • ODE Level 2 Report
ode produced reports
ODE Produced Reports
  • ODE Reports
    • Missing reports
    • Level 1 Validations
    • Level 2 Validations
    • Processed data reports
      • Via your ITC
      • Secure Data Center
    • If you have no data relative to a report ….
  • Report Explanations
    • Available on the ODE Website
data submission requirements
Data Submission Requirements
  • Current penalties for incomplete /inaccurate data
    • During Reporting Period
      • Warning Notifications
        • Weekly measure % missed
        • No funding withheld
      • Out of Compliance Notifications
        • Weekly measure % missed at least twice
          • Out of Compliance week counts as one of the these two weeks missed
        • Funding withheld
    • After Reporting Period
      • Acknowledgement Corrective Action Plan
        • Funding can be withheld if not the first time the measure % was missed
      • Full Corrective Action Plan
        • Funding withheld
data submission requirements1
Data Submission Requirements
  • Release of Funds
    • Funds are released weekly
    • During Reporting Period
      • When measure % is met
    • After Reporting Period
      • Receipt of Acknowledgement for the Corrective Action Plan or
      • Approval of the Full Corrective Action Plan
emis data and accountability
EMIS Data and Accountability
  • Impact to Accountability
    • Student
      • Enrollment
      • Subgroups
      • Testing
      • Participation
      • Graduation
      • Attendance
    • Staff (from current year October reporting)
      • Certification
      • Degree
      • HQT
data concerns
Data Concerns
  • Data Security
    • Legislation
      • FERPA (Family Educational Rights and Privacy Act)
        • Privacy of student education records)
      • HIPPA (Health Insurance Portability and Accountability)
      • IDEA (Individuals with Disabilities Education Act)
    • Student
      • ODE cannot have student name or social security
        • Reason for SSID
        • Creates challenges for disseminating information back to districts
      • SSID crosswalk protected
      • SSID to be used for EMIS reporting only unless otherwise designated (legislatively mandated)