ras friday ecrt effort reporting updates october 18 2013 n.
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RAS Friday ecrt – EFFORT REPORTING UPDATES October 18, 2013 . Agenda. ecrt Timetable Confidentiality Transition from FASERS for Faculty Certifications New Effort Policy Proxies and Designees Confirmation of ecrt Assignments. e crt Timeline. Training. October 22nd

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agenda
Agenda
  • ecrt Timetable
  • Confidentiality
  • Transition from FASERS for Faculty Certifications
  • New Effort Policy
  • Proxies and Designees
  • Confirmation of ecrt Assignments
e crt timeline
ecrt Timeline

Training

October 22nd

ecrt Open for Review

Salary Journals

Committed Effort

June

July

August

November

September

October

November 12th

GO LIVE for faculty

confidentiality
Confidentiality
  • Employees sign a confidentiality statement annually
  • Faculty (and staff) salary information is extremely sensitive and extraordinary care must be taken to ensure that this information is never shared
transition from fasers to ecrt
Transition from FASERS to ecrt
  • FASERS
    • Extremely manual, labor intensive process
    • Tracked faculty effort based on 2 situations
      • Supplemental/summer salary charged to awards
      • Effort commitments made to sponsors not associated with salary charges in G/L
transition from fasers to ecrt1
Transition from FASERS to ecrt
  • ecrt
    • Consistent practices across the university
    • Less labor intensive
    • System is based on salary charged directly or cost shared on awards
    • Faculty salary charged &/or cost shared available throughout the year
transition from fasers to ecrt2
Transition from FASERS to ecrt
  • Issue
    • FAS and SEAS do not record faculty salary cost sharing in the G/L
    • FY 13 faculty certifications will not be complete
  • Solution
    • Faculty will certify their effort associated salary in ecrt
    • For FY13 ONLY, any faculty who have effort that is not associated with salary will receive a secondary certification statement sometime later this Fall/Winter
new effort policy
New Effort Policy
  • One university wide policy with an associated procedures manual and ecrt training materials
  • Policy reviewed by HERSCI steering committee and Operations & Policy committee
  • Currently circulating to departments and SALC
proxies and designees
Proxies and Designees

Proxies (for faculty annual certifications)

  • Only granted in extenuating circumstances
  • Exception is 6030 – Research Associates
  • Approval required from Tub and OSP
    • Form is being finalized
  • Form required annually

Designees (for quarterly staff statements)

  • Requests made to Tub Effort Coordinator
  • PI and Designee must sign form
  • Forms associated with grants on a Fund basis
  • Existing forms will be uploaded to ecrt
confirmation of ecrt assignments
Confirmation of ecrt assignments
  • Huron met with all FAS departments
  • Once departments have confirmed assignments, Huron has setup the configuration for go-live
  • Post go-live the departments will work with their Authorized Requestor and Client Services/FSS to configure assignments
confirmation of ecrt assignments1
Confirmation of ecrt assignments

ecrt DEMO

Department Dashboard Configuration