Modalities and procedures for direct communication with stakeholders 3/CMP 6, para. 21, 22, 59

1. Modalities and procedures for direct communication with stakeholders 3/CMP 6, para. 21, 22, 59 Joint Coordination Workshop Bonn, Germany, 12-13 March 2011

2. Background • Decision 2/CMP.5, para. 8 and Decision 3/CMP.6, para. 21: • “Requests the Executive Board to enhance its communication with project participants and stakeholders, through the establishment of modalities and procedures for direct communication between the Executive Board and project participants in relation to individual projects…” • Decision 3/CMP.6, para. 22: • “Requests the Executive Board to develop and implement modalities and procedures with a view to enhancing direct communication with stakeholders and project proponents in relation to issues related to registration, issuance and methodologies work streams; these modalities and procedures should provide for: • (a) Direct communication that can be initiated by the secretariat, as needed, with project proponents, on issues related to registration, issuance and methodologies work streams; • (b) Stakeholder consultations on general issues, and the publication of the outputs thereof; • (c) Intensified use of public calls for input in relation to major regulatory decisions, including the possibility to make submissions” • Decision 3/CMP.6, para. 59: • Requests the Executive Board to ensure that editorial errors which will not affect the • assessment of compliance with validation and verification requirements do not lead to a • determination that the request for registration or issuance is incomplete, while ensuring • environmental integrity.

3. Background • EB31:Procedures for public communication with the CDM Executive Board (Annex 37) • EB45:The Board adopted Procedures for modalities of communication between Project Participants and the Executive Board (Annex 59) • EB49:The Board discussed ways and means to enhance communication with PPs without going through DOEs and requested the secretariat to initiate activities in this area and to report on progress at a future meeting • EB57:The Board requested the secretariat to prepare a proposal for a draft procedure for authorization of participation of entities in the CDM and to provide any additional guidance regarding enhancements in communication with PPs

4. Existing channels for communication with stakeholders • DOEs • Interaction with the Chair of the DOE forum at EB meetings • Submissions by DOEs to the Board • Complaints in the accreditation process against AP and the secretariat • Appeal on a recommendation by the CDM-AP to the Board • Requests for clarification to CDM-AP • Queries through the dedicated email address “entity support” • Joint coordination workshops • VVM workshops • Calls for input

5. Existing channels of communication with stakeholders • Project Participants • Unsolicited submissions • CDM round tables • Complaints in the accreditation process against DOEs • Practitioners workshops • Interactions with observers at EB meetings and carbon related events • Informal conference calls with regard to new methodologies, requests for • revisions, etc. • Comments on methodologies • General inquiries to the secretariat • Calls for input

6. Existing channels of communication with stakeholders • DNAs • DNA trainings - global and regional • DNA forums - global and regional • Calls for input • NGOs and general public • Unsolicited submissions • Interactions with observers at EB meetings and carbon related events • Comments on methodologies • Q&A sessions • General inquiries to the secretariat • Calls for input

7. Defining the scope of M&P for direct communication with stakeholders • Analysis of the areas and subareas for direct communication relevant to each stakeholder group within registration, issuance and methodology processes (What) • Analysis of the need for establishment of new forums, recognizing representatives of stakeholder groups and/or exploring alternative ways for facilitating communication on policy issues (Whom) • Define ways and mechanisms for direct communication in a systematic manner (When and How) • - Process • - Responsibilities • - Timelines

8. Indicative work plan as approved at EB59 • EB 59:Call for public input on areas and means for direct communication with the Board and the secretariat • EB 61:Draft modalities and procedures for direct communication with stakeholders • EB 62:Approval and adoption of modalities and procedures for direct communication with stakeholders

9. Issues raised and discussed by the Board • Direct communication with PPs is a priority, however, 3/CMP.6, para. 22 a) places the focus on communication that can be initiated by the secretariat. At the same time, grievance, in particular, expressed by PPs should be considered and addressed. • Higher status and structured approach to unsolicited submissions. Change name to Letters to the Board. Guidance on the issues to be addressed thru this communication channel. • Adopt a step by step approach to developing the M&P. Focus on: • - identifying areas for direct communication relevant to specific stakeholder groups – develop a matrix (what/when/by whom/to whom/how) • priority areas for engaging in direct communication • efficiency • learning by doing.

10. Your input What are your expectations with regard to enhancing communication with the Board and the secretariat and what is your input to the issue and to the development of M&P for direct communication with stakeholders. 10