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Academic Promotion at the University of Warwick. A guide to the process of academic promotions. Academic Promotion. Promotion to the following positions are considered by the Academic Staff Committee (ASC): Teaching Fellow, Senior Teaching Fellow and Principal Teaching Fellow

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academic promotion at the university of warwick

Academic Promotion at the University of Warwick

A guide to the process of academic promotions

academic promotion
Academic Promotion
  • Promotion to the following positions are considered by the Academic Staff Committee (ASC):
      • Teaching Fellow, Senior Teaching Fellow and Principal Teaching Fellow
      • Research Fellow, Senior Research Fellow and Principal Research Fellow
      • Associate Professor, Reader
  • The Vice Chancellor’s Advisory Group (VCAG) considers promotion of the following levels:
      • Professor, Professorial Fellow and Professorial Teaching Fellow
process timeline
Process Timeline
  • Summer term (June – Aug)
      • A memo is sent out to HoDs in May/June detailing all necessary information about the forthcoming promotion year. Included in the paperwork is general information, the criteria for promotion to all levels, CV guidelines and supporting documents.
      • The HoDs inform HR by the end of August of any promotion cases being put forward.
process timeline1
Process Timeline
  • Autumn term (Sept)
      • By the end of September HoDs submit a full promotion case for each supported promotion application.
      • If a self proposed case the applicant also has to submit a full case.
      • Depending on the level of promotion being requested a number of different documents are to be included in the case.
process timeline2
Process Timeline
  • Autumn term continued (Sept – Oct)
      • HR checks all necessary paperwork has been received in all cases.
      • For non-professorial cases, all promotion paperwork is sent out to two selected members of the ASC to review the case and the list of referees provided (where applicable).
      • HR will then approach referees for all Teaching, Research, Associate Professor and Reader cases where references are required.
      • For Professorial cases referees will not be contacted until after the first VCAG meeting.
process timeline3
Process Timeline
  • Autumn term continued (Oct – Dec)
      • There are a number of ASC meetings in the Autumn term.
        • The ASC decides whether to confirm promotion, ask for more information/further references or decline the promotion.
        • If a case is approved HR send a letter out to the candidate confirming the promotion. A copy also goes to the HoD.
        • If more information/further references are required HR will action accordingly.
        • If the case is unsuccessful HR will send a memo to the HoD confirming this and feedback meetings are offered to the unsuccessful candidates.
process timeline4
Process Timeline
  • Autumn term continued (Oct – Dec)
      • VCAG also meets to discuss the professorial cases.
        • VCAG determines whether or not a case can proceed to the next stage. Individual VCAG members are assigned to look at the submitted publications.
        • If the VCAG allow a case to proceed HR will take up the relevant references.
        • If a case is unsuccessful a memo will be sent to the HoD and feedback offered to unsuccessful candidates.
process timeline5
Process Timeline
  • Spring term (Jan - March)
      • At the second VCAG meeting all the received references are considered along with the promotion case paperwork and also citation reports prepared by the Strategic Planning and Analytics Office (SPAO).
        • VCAG decide whether to confirm promotion, request more references or not support promotion.
        • If a case is approved HR will send a letter out to the candidate confirming promotion. A copy also goes to the HoD.
      • Any outstanding Teaching, Research, Reader or Associate Professor cases are considered at the Spring ASC meeting.