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Quality Control of Shelf Ready at the University of Warwick. Christina Claridge Metadata Librarian at the University of Warwick. Library Structure at Warwick. Reading Lists Team. Academic Support Librarians.

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Quality Control of Shelf Ready at the University of Warwick


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quality control of shelf ready at the university of warwick
Quality Control of Shelf Ready at the University of Warwick

Christina Claridge

Metadata Librarian at the University of Warwick

library structure at warwick
Library Structure at Warwick

Reading

Lists

Team

Academic

Support

Librarians

  • Process includes all three divisions of the library (Client Services, Digital Services, Academic services)
  • Politics & structural issues

Acquisitions

Data Services

Collection

Management

shelf ready trial
Shelf Ready Trial
  • Previously, work done by Acquisitions and Data Services
    • books arrived, processed, catalogued and classified
  • Trial ran from Oct 2011-July 2012
    • 743 books
    • Including mid-August, 805 books
  • Limited subjects
    • Medicine and Science
    • part of Philosophy
    • Law (Moyes classification) added later
internal issues
Internal Issues
  • Structure
    • general process problems
    • slow/difficult feedback system
    • delays in seeing results (my backlogs)
  • Items
    • our fault, items added at receipt
  • Early teething problems
    • record download settings
    • Solved by creating new load table into Millennium (only for shelf ready books)
external issues
External Issues
  • Lower quality records
  • Classification problems
  • Bad processing
the process of checking
The Process of Checking
  • Every book was checked against the bibliographic record.
  • Each bibliographic record was printed out, and changes to the record were noted.
  • Changes were transcribed into a spreadsheet, so that patterns could be tracked through the trial.
  • Books were then sent to Collections Management to be made available and shelved or relabelled (if neccessary).
criteria for checking
Criteria for Checking
  • Is the classmark correct?
  • Does the record need significant corrections?
    • Right title (including series) / authors
    • Right information about book (numbers)
    • Subject headings, Mesh heading if possible
  • Other issues: 856, 020, 505, 504, 440 fields.
  • Processing: label over edition or volume, title.
  • Item problems: multiple locations and statuses within individual bibliographic records.
current state of play
Current State of Play
  • No longer a trial.
  • No longer checking books against records; only checking records.
  • No longer printing out records unless required for documentation of corrections.
  • What error rate will we, our partners and our users accept?
questions
Questions?
  • Christina Claridge
  • c.claridge@warwick.ac.uk