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ISRAELI Procurement Seminar 25 October 2010. DFS Support to Field Operations. Melva Crouch Logistics Support Division (LSD) Department of Field Support (DFS). UN DFS Logistics Support Division. Outline. Who – where - what Scale of Effort – What we support How we do it Way forward.

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ISRAELI Procurement Seminar25 October 2010

DFSSupport to Field Operations

Melva Crouch

Logistics Support Division (LSD)Department of Field Support (DFS)

UN DFS Logistics Support Division


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Outline

  • Who – where - what

  • Scale of Effort – What we support

  • How we do it

  • Way forward

UN DFS Logistics Support Division

Page: 2


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Department of Field Support (DFS)

The Department of Field Support(DFS) is to provide support to United Nations field operations in the areas of personnel, finance, logistics, communications, information technology and other administrativeand management issues.

Page: 3

UN DFS Logistics Support Division


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UN DFS Logistics Support Division

DFS Structure

Conduct &

Discipline

DFS

Executive

Office

Senior Leader

Appointment

Information & Coms

Technology

Division

Field Personnel

Division

Field Budget &

Finance Division

Logistics Support

Division

Field Tech and

Security Service

Field Coms and

IT Ops Service

Operations

Service

Performance

Reporting Service

Specialist

Support Service

MOU & Claims

Section

Specialist

Support Service

Transport &

Movement Service

UNLB

Logistics Base

Operational

Support Service


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LSD Mission Statement

The Logistics Support Division (LSD)

is to provide timely and effective logistics support to field missions to enable them to achieve satisfactory results in meeting mandated objectives.

Page: 5

UN DFS Logistics Support Division


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UN DFS Logistics Support Division

Logistics Support Division

Logistics Support Division

Aviation Safety

Section

Specialist Support

Service

Transport &

Movement Service

Operational Support

Service

UN Logistics Base

(UNLB)

Administration

Engineering

Section

Movement

Control

Section

LogOps

Section

Logistics

Supply

Section

Air Transport

Section

SDS Unit

Surface Transport

Section

Medical Support

Section

Aviation Safety

Section

Comms & IT

Cartographic

Section

GIS Centre

ESDC

SAOC

COE & PM

Section

Aviation Safety

Regional Office


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Deployment of UN Uniformed Personnel

CIC Annual Review of Global Peace Operations 2010


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UN DFS Logistics Support Division

Scale of Effort

  • 122,033 peacekeepers deployed in 18 DPKO-led Missions

  • 17 DPA-led Special Political Missions

  • 22,437 civilian staff of which 2/3rd are national staff

  • 270 aircraft, 17350 vehicles, $1.25m of fuel consumed daily

  • 20 hospitals and 284 smaller clinics

  • 11m liters of water provided daily

  • 300 MW power generated daily

  • 85,000 phone calls/24 hours and 3.5M emails/month.

  • 449 satellite earth stations deployed.

  • 40,000 desktops, 2,800 servers, 10,000 radios.

  • 250,000 job applications received last year.

  • Current peacekeeping budget is $7.26bn


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UN Missions are HIGH RISK Activities

Geographic and environmental

Operational

Not always “peace to keep”

Risk

UN DFS Logistics Support Division

Page: 9


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Challenges to Mission Support

  • Short timeline for mission deployment

  • Complex, multi-component missions

  • Logistically challenging environments

  • More TCC with limited COE self-sustainment capability

  • Procurement lead time

  • Personnel recruitment lead time

  • Increased reliance on service contractors

  • Contracts Management

  • Safety and security

Page: 10

UN DFS Logistics Support Division


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Logistic Challenges

1400 miles

DARFUR

UN DFS Logistics Support Division

Page: 11


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Field Conditions

UNIFIL(GhanBatt)

UNMEE Logistics Base (Dekemhae)

UNMIK (Sector HQ, Gjilane)

UNAMSIL HQ (Mammy Yoko)

Bridging Site

UN DFS Logistics Support Division

Page: 12


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UN Logistics Base (UNLB)

UNMIK

UNLB

UNHQ

UNOMIG

UNTOP

UNIFIL

UNDOF

UNFICYP

UNAMI

UNMIN

UNAMA

UNSCO

UNTSO

UNMOGIP

MINUSTAH

MINURSO

UNMIS

UNOGBIS

UNMEE

BONUCA

UNIOSIL

UNMIL

ONUCI

BINUB

MONUC

UNMIT

Located within 5,000km; 6hrs of 17 out of 20 missions

Page: 13

UN DFS Logistics Support Division


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Ways to Respond

  • Rapid deployment capability, which includes:

    • Standby arrangements for troops and police;

    • Rosters of key civilian staff;

    • Pre-mandate financial commitment authority

    • Equipment stocks (SDS).

Page: 14

UN DFS Logistics Support Division


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Mission Support Resources

  • Equipment

    • Strategic Deployment Stocks (SDS)

    • Transfers from other missions

    • Procurement

    • Contingent Owned Equipment (COE)

    • Host Nation support.

  • Commodities and Services

    • System contracts

    • Short-term contracts

    • Long term contracts

    • Self-sustainment

    • Letters of Assist (LOA’s)

    • Host Nation support.

Page: 15

UN DFS Logistics Support Division


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Ways to Respond – Procurement

  • Missions - Local Procurement Authority

  • Missions - with direct support and assistance of UN PD and LSD

  • Reliance on SDS

  • Reliance on Systems Contracts

  • Use of Letters of Assist (LOA’s)

  • HQ Procurement

Page: 16

UN DFS Logistics Support Division


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Acquisition Lead Times

40 – 60

Office Furniture

Field Defense Stores

50 – 60 D

70 – 80 D

Water Treatment Units

Medical Clinics (Level 1)

60 – 90 Days

60 – 100 Days

Accommodation Facilities

Heavy Duty Generators

90 – 120 Days

Light Vehicles

90 – 140 Days

Armored Vehicles

180– 210 Days

60 – 270 Days

Material Handling Equipment

120 – 360 Days

Logistic Support Vehicles

UN DFS Logistics Support Division

Page: 17


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SystemsContracts

  • Deliverables required on a recurring basis for an extended period of time

  • Minimize time-consuming and repetitive solicitation processes

  • Mitigate Procurement lead time

  • Achieve lower unit prices - consolidated volumes

  • Secure competitive prices for the duration of the contracts

UN DFS Logistics Support Division

Page: 18


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Systems Contracts

SSS:

  • 75 systems contracts - $832 Million

  • Lead times 30 to more than 180 days

    TMS:

  • 42 systems contracts - $697 Million

  • Lead times 120 to 360 days


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One-off Procurement

Provision of special equipment in small quantities.

Infrequently required.

No justification for Systems Contract.

Examples:

- Specialized Police and Security items.

- GIS Hard and software.

- Avian Flu Readiness Program.

UN DFS Logistics Support Division

Page: 20


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Mission Services Contracts

Rations, Catering or Rations/Catering

14 Contracts , value US$1.1 billion – approx US$500m pa.

Fuel

From single product/single location, to full turnkey POL operations.

107 contracts, value US$1.22 billion through 2012

UN DFS Logistics Support Division

Page: 21


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Mission Services Contracts

Multiple Capability Logistics Support Contracts

Contracts incorporating a range of services e.g.: construction, camp support services, rations/food services, vehicle maintenance, airfield services, medical support services;

UN DFS Logistics Support Division

Page: 22


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Letters of Assist

Provision of equipment and services, not available on the commercial market in the time available or severely affected by import and export restrictions. eg:

Weaponry and Ammunition

Military Training Services

Logistics Capacity Services

Strategic deployment

UN DFS Logistics Support Division

Page: 23


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Approach uncertainty and ambiguity in a thoughtful, rational and acceptable manner.

Facilitate decision making.

Help managers prioritize resource allocation according to the highest ranked potential risks.

Provide tools that help to establish a "big picture" overview of their activity.

Build greater trust and confidence amongst the stakeholders and with suppliers.

Ways to Respond – Risk Management

UN DFS Logistics Support Division

Page: 24


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Supply Procurement and acceptable manner.

Ration Packs Fuel

Accoutrements and Medals Observation Devices Body Armor

UN DFS Logistics Support Division

Page: 25


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Engineering Procurement and acceptable manner.

Generators Water Purification

Prefabricated Bridges Hard wall Accommodation

UN DFS Logistics Support Division

Page: 26


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Surface Transport Procurement and acceptable manner.

Examples of the surface transport fleet

UN DFS Logistics Support Division

Page: 27


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Air Transport Operations and acceptable manner.

UN DFS Logistics Support Division

Page: 28


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Strategic Movement and acceptable manner.

Movement Control activities

UN DFS Logistics Support Division

Page: 29


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LSD – The way forward and acceptable manner.

  • Integrated, global and modular Supply Chain in support of DPKO – DFS and the UN family

  • Upfront procurement capacity

  • Revised systems contracts

  • Move to ERP and IPSAS

  • “Environmentally friendly” Supply Chain

  • Autonomous UN compounds

  • Integrated Property Management

  • Partnerships

UN DFS Logistics Support Division

Page: 30


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Global Field Support Strategy and acceptable manner.

Simplify processes and improve delivery

Four Pillars:

  • Financial

  • HR

  • Regional Service Centres

  • Modularization

    • SDS and support of startup

    • Enabling capacity


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New Technologies and acceptable manner.

Cameras and motion sensors

Satellite and aerial reconnaissance

Night vision

Acoustic and seismic sensors

Radio monitoring

Radars

Specialized COMMS

Other technologies

GIS

UN DFS Logistics Support Division

Page: 32


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Surveillance – Special Tools and acceptable manner.

  • Autonomous precision guided Parafoil systems

  • Use of Robotics & Special Tools

UN DFS Logistics Support Division

Page: 33


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Thank You and acceptable manner.

QUESTIONS ?

UN DFS Logistics Support Division

Page: 34


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