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Southampton University Research e-Prints - an opportunity for Chemistry School of Chemistry Away Day at Chilworth 7 th April 2005 Dr Jessie Hey Southampton University Library and School of Electronics and Computer Science

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Southampton University Research e-Prints - an opportunity for Chemistry of Chemistry Away Day at Chilworth7th April 2005Dr Jessie HeySouthampton University Library and School of Electronics and Computer Science

research recording and the road to open access to research
Research Recording and the Road to Open Access to Research
  • Some history
  • Potential benefits
  • The university direction
  • Ways forward for Chemistry
in an ideal world of scholarly communication all research is freely available
In an ideal world of scholarly communication – all research is freely available
  • June 27th 2004 10th anniversary of Stevan Harnad’s ‘Subversive Proposal’ leading to the open access vision for scholarly material
  • See also Harnad, S. and Hey, J. M. N. (1995) Esoteric Knowledge: the Scholar and Scholarly Publishing on the Net. In Proceedings of Networking and the Future of Libraries 2: Managing the Intellectual Record, Proceedings of an International Conference, Bath, 19-21 April 1995,  110-16. Dempsey, L., Law, D. and Mowlat, I., Eds.
  • Journals become more and more expensive

Even the work of researchers in our own institution is still often unavailable to us

constant open access activities
Constant Open Access activities

The Guardian March 14, 2005:

Scottish universities sign open access deal

The declaration commits each of its 16 university signatories to setting up online libraries of research findings and doctorate papers which all academics can access

more open access journals
More Open Access journals
  • San Diego March 13, 2005
  • Beilstein-Institut announced launch of its 1st major open access journal for organic chemistry
  • Beilstein Journal of Organic Chemistry in cooperation with BioMed Central – call for papers in May
southampton influences
Southampton influences
  • Original EPrints software created at Southampton to enable the vision - now used by over 160 institutions worldwide – spawned other software choices
  • Some Southampton departments have culture of deposit of full text (but not all OAI compliant and searchable together)
  • Electronics and Computer Science use the software for school publications database – now a repository with daily deposits (will be incorporated in e-Prints Soton)
an institutional research repository for southampton
An Institutional Research Repository for Southampton
  • Institutional Repository for Research set up (e-Prints Soton)
  • Southampton University Research e-Prints - working closely with schools – depends on publication culture
  • TARDis project: Feeding back into EPrints software

good citation and information management practice

experimenting with best balance of assisted deposit

  • has capacity for adding full text (e-Prints) if available
    • Electronic copies of any research output e.g. journal articles, book chapters, conference papers even multimedia
reporting on university practices and needs
Reporting on University practices and needs

Hey, Jessie M.N. (2004) An environmental assessment of research publication activity and related factors impacting the development of an Institutional e-Print Repository at the University of Southampton. Southampton, UK, University of Southampton, 19pp. (TARDis Project Report, D 3.1.2)

based on work by the TARDis team

See also TARDis article in Ariadne

feedback perceived benefits to university schools and researchers
Secure storage of


including also theses and dissertations, technical reports

Links to projects and web pages

Research reporting

Interdisciplinary research

University profile

School and

discipline visibility

Researcher profile

Full text content

freely accessible

link to learning and


Increased citations

Feedback: Perceived benefits to University, Schools and Researchers

Articles freely available online are more highly cited. For greater impact and faster scientific progress, authors and publishers should aim to make research easy to access Nature, Volume 411, Number 6837, p. 521, 2001 Steve Lawrence “Online or Invisible?”

e prints soton evolution
e-Prints Soton evolution
  • Original intent to provide secure storage for the full text of Southampton research output (e-Print Archive including post refereed pre published versions of papers deposited by researchers)
  • Feedback: maximum benefit if the exercise also assisted researchers with time consuming research reporting tasks: Research Assessment (RAE), University Research Report, web pages, research proposals, CVs etc
  • Evolved to ‘hybrid’ publications database for all research output with full text where available
achieving a slower but more sustainable model
Achieving a slower but more sustainable model
  • To achieve the original vision we are moving around the clock face
  • Collaborating with academics to provide tailored valued services for different disciplines
  • Aided by a fast moving shared international movement

All rising to great place is by a winding stair

Francis Bacon

developing archive for sustainability
Developing archive for sustainability
  • Will be central to research recording and visibility for all disciplines
  • Working to integrate as well as possible into the research recording workflow
  • Working to incorporate UK research assessment data 2000-
  • Initial support included for legacy import depending on availability of previous records
  • Goal: author (or close academic group) self deposit (plus some assisted central support where needed) for new records with full text deposit where practicable
copyright issues diminishing
Copyright issues diminishing

Common e-Print deposit:

Postprint =

postrefereed pre-journal version

We provide link to published version for joined up picture

transition to university integrated service shared ownership
Transition to University integrated service – shared ownership

University management (agreed Nov 2004) will support the next stage of a library managed repository for key role in research recording and visibility tasks

Collaboration with Information Systems Services and School of Electronics and Computer Science will continue although TARDis is completing its transition to invisibility.

press release 15 dec 2004
Press Release 15 Dec 2004

'We see our Institutional Repository as a key tool for the stewardship of the University's digital research assets,' said Professor Paul Curran, Deputy Vice-Chancellor of the University. 'It will provide greater access to our research, as well as offering a valuable mechanism for reporting and recording it.

joining in the university research database
Joining in the University Research Database
  • Add Chemistry publications records to database (by most practical ongoing method)
  • Ensure all RAE publications included by end of year
  • Encouraged to add full text as allowed – we also try to link record to publisher version
  • Already get requests to full text if not provided
chemistry the opportunity
Chemistry – the opportunity
  • Potential to import records from Web of Science/Endnote for Chemistry for bulk of publications to aid metadata collection
  • 2000 onwards useful for RAE
  • Legacy records will aid publications records and CVs – school records back to 1981 could be added!
  • Already collaborating with ORC who have impressive publications database often with full text
  • Other schools have different processes eg author deposit in Education, fast track author deposit in Physics
  • Anticipate phased approach
  • Individuals can add other new documents as they are produced to represent whole of research – add full text wherever you can
  • Currently need to register to deposit (later will be university userid authentication and easier editing)
  • Can search for refereed papers or all work
to bear in mind
To bear in mind…
  • Check copyright – can also ask to keep your copyright and influence journal policy
  • Usually postprint – publisher’s PDF only if allowed
  • Think how can you best represent your work as a whole
  • Take advantage of the secure storage
  • You can set up a simple alert
  • Useful to have a school editor/local person for advice
  • Use your subject librarian (Barbara Dorward) and the ‘SURE’ team
southampton university research e prints growing to help you
Southampton University Research e-Prints – growing to help you

Thank you,

Jessie Hey (

Southampton University Research e-Prints seen by e-Prints Soton team

Barbara Dorward - librarian for Chemistry