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General Services Administration. General Services Administration. Ruthie Cutlip Customer Service Director Huntsville, AL 256-544-4244. Agenda. ` General Services Administration (GSA) – Mission & Purpose ` Procurement Process & Basic Participation Requirements

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slide1

General Services Administration

General Services Administration

slide2
Ruthie Cutlip

Customer Service Director

Huntsville, AL

256-544-4244

agenda
Agenda

` General Services Administration (GSA) – Mission & Purpose

` Procurement Process & Basic Participation

Requirements

` Multiple Award Schedule Contracts

u s general services administration

U. S. General Services Administration

The federal government’s procurement expert.

Help federal agencies acquire the space, products, services and consulting they need from federal and commercial sources.

Provide and contract for billions of dollars’ worth of products and services for federal agencies.

Sell surplus federal property, such as real estate and vehicles to the public.

gsa mission
GSA Mission

To help federal agencies better serve the public by offering at best value:

` Superior Workplaces

` Expert Solutions

` Acquisition Services

` Management Policies

gsa s regional structure 11 regional offices
Auburn, WA

Boston, MA

GSA’s Regional Structure11 Regional Offices

New York, NY

San Francisco, CA

Chicago, IL

Philadelphia, PA

Denver, CO

Washington, DC

Kansas City, MO

Atlanta, GA

Fort Worth, TX

Small Business Utilization Offices/Centers are located in these 11 major metropolitan cities, including a satellite center in Los Angeles, CA.

southeast sunbelt region 4
Southeast Sunbelt Region 4

ALABAMA, FLORIDA, GEORGIA, KENTUCKY, MISSISSIPPI, NORTH CAROLINA, SOUTH CAROLINA, TENNESSEE

slide8

Regional Office of Small Business Utilization

GSA’s advocate for the Small Business Community

Established June 26, 1979 pursuant to Public Law (P.L.) 95-507

slide9

Dinora Gonzalez

Rebecca Vanover

Regional Office of Small Business Utilization

“Southeast Sunbelt” Region 4

slide10

Regional Office of Small Business Utilization

Helps to develop small business programs and subcontracting requirements to ensure that small businesses are given every maximum practical opportunity to engage in the federal procurement process.

slide11

SBA Legislation

Ensure that small businesses get their fair

share;

Negotiates annual procurement goals with

each federal agency;

Reviews each agency’s results; and,

Is responsible for ensuring that the statutory

government-wide goals are met.

slide14

Public Buildings Service:

Construction / Facilities Management

GSA Contracting

Federal Acquisition Service

Information Technology

Professional Services

General Commodities

Travel & Transportation

slide15

Public Buildings Service

Construction & Facilities Management

Builder and Landlord of over 8000 government- owned or leased buildings Physical/Electronic Security (Homeland Security)Central Facilities Management Cafeteria/Vending Landscaping Services Relocation Services

slide16

Construction. . .Continued

Architectural and engineering services; Construction of new buildings and facilities;Paving and concrete work;Elevator installation and repair;Interior design and decorating;DemolitionBuilding securityEnvironmental testing and remediationCentral facilities management

slide17

Commercial Services & Products

Hand and power tools and hardwareTravel ManagementInformation Technology & GWAC’sOffice SolutionsFurniture & furnishings Solutions Management Services SolutionsVehicle Solutions

slide18

Acquisition Centers

Management Services, Auburn, WA

Office Supplies & Paper Products – New York, NY

Hardware and Appliances Kansas City, MO

Automotive, Furniture, Information Technology - Arlington, VA

General Products – Ft. Worth, TX

subcontracting
Subcontracting.
  • GSA posts a list of prime contractors in the Subcontracting Directory at http://www.gsa.gov/smallbusiness, look under Publications and click on Subcontracting Directory.
  • SBA has SUBNET where primes post subcontracting opportunities at http://web.sba.gov/subnet.
slide21

How Do We Buy?

FEDBIZOPPS:

www.fedbizopps.gov

orwww.fbo.gov

Opportunities over $25,000 are posted on this website

slide22

How Do We Buy?

Under FEDBIZOPPS You Can Bid On Full And Open Procurements; and respond to:

Request For Quotes (RFQ’S);

Requests For Proposals (RFP’S);

Broad Agency Announcements (BAA’S); Or

Sources Sought Announcements (SSA’S).

slide23

How Do We Buy?

Micro Purchases:

Opportunities below $2,500 are procured

with a government credit card

Small Purchases is BIG Business!

slide24

How Do We Buy?

  • The Federal Government Charge Card Program "GSA SMARTPAY".
  • Information Available At:
    • http://www.pub.fss.gsa.gov./services/gsa-smartpay.
slide25

How Do We Buy?

GSAAdvantage! & EBuy

GSA Advantage! www.gsadvantage.gov

On-Line shopping center for all government customers.

Vendor must maintain and keep current.

e-Buy: Allows Federal customers to request quotes from

contractors who have a GSA Schedule Contract.

slide27

Multiple Awards Schedules Program

* A simplified procurement process where GSA awards contracts to multiple commercial firms for commonly used supplies and services

* No Bidding Involved:

GSA negotiates prices/rates for products/services

* Contractors must meet acceptable levels of expertise, performance and offer best value

* Over 60 schedules covering a wide variety of commercially

available commodities and services

* $66 billion program

* 5-year basic with 3 five-year option periods

who can buy from schedule contractors
Who Can Buy From Schedule Contractors?
  • Executive & Other Federal Agencies
  • Mixed-Ownership Government Corporation (FDIC, Federal Home Loan Banks, etc.)
  • The District of Columbia
  • Cost Reimbursable Government Contractors authorized in writing by a Federal agency (48 CFR 51.1)
  • State and Local Government for Information Technology ONLY (Cooperative Purchasing)
getting on schedule
Getting on Schedule
  • Identify a Schedule that covers products/services

www.gsaelibrary.gsa.gov

  • Obtain a copy of the Solicitation from FedBizOpps (www.fedbizopps.gov)
  • Preparation offer
  • Submit offer; be prepared to negotiate best offer (prices, terms, conditions)
  • Contract award; contract number assigned; authorized Schedule pricelist
slide31

Multiple Award Schedules Program

The program is designed to offer *Federal Government* buyers better prices, terms and conditions than they have available in the commercial market.

Most Favored Customer Pricing

*Some “Schedules” available to State & local Governments

performance review
Performance Review

Start your Past Performance Review:

Past Performance Evaluations are completed through a private contractor called Open Ratings Inc. They will survey your customers and assign a score to your company according to the cusomters reply for a fee of $125.00. This score will be used to compare your past performance with others.

www.openratings.com.

on line registration
On-Line Registration

All Vendors Must be Registered:

Central Contractor Registration: www.ccr.gov

The Central Contractor Registration (CCR) is the primary

vendor database for the U.S. Federal Government.

on line registration34
On-Line Registration

Do you have a Duns and Bradstreet Number or if “yes”, have you updated your information?

Duns and Bradstreet (D&B) provides a unique nine-digit identification called a D-U-N-S Number. http://smallbusiness.dnb.com.default.asp

Phone: (866) 472-7362

on line registration35
On-Line Registration

NEW REQUIREMENT:

ORCA: On-line Representations and Certifications Application.

Took the place of paper-based certifications & representations

http://orca.bpn.gov

do you know your naics code
Do you know your NAICS code?

The North American Industry Classification Systems (NAICS)

All vendors must use the appropriate NAICS code for the product or service they want to offer.

http://www.census.gov/epcd/www/naics.html

Phone: 301-763-INFO (4636)

slide37

Federal Procurement Process

Small Business programs

  • Formal certifications
    • SBA 8(a) Program
    • HUB Zone
    • Small Disadvantaged

Business

  • Self certifications
    • Small Business
    • Woman Owned Business
    • Service Disabled Veteran Owned Small Business
    • Veteran Owned Business
  • Phone: 1-800-U-ASK-SBA
slide38

In Sum. . .Getting on Schedule

Basic Steps To “Schedules” Process

YOU: Complete Online Registrations and

Start Past Performance Review

YOU: Obtain and Complete Solicitation

YOU: Submit Completed Offer

GSA: Evaluates/Reviews Offer

GSA/YOU: Negotiate Offer

slide39

GSA: Rejects or Accepts the Offer

YOU: If Rejected, request debriefing within 3 days

YOU: Load information to GSA Advantage

YOU: Market your New GSA Contract Number

GSA Contract Holder

GS-12F-4567

slide40

WHAT GSA IS LOOKING FOR?

  • Financially secure
  • Past performance
  • Fair market pricing
  • Best value
slide41
Procurement Technical Assistance Centers

www.dla.mil/db/procurem.htm (listed by State)

FREE

What If You Need Assistance In Completing Your Offer?

slide42

Training

The FSS Center for Acquisition for Excellence

Online, self-paced training course,

"How to Become a Contractor—GSA Schedules Program."

The Information Technology (IT) Acquisition Center  

IT training seminars for GSA Schedule 70 on "How to Prepare a Quality Offer

e tools
e-Tools…
  • www.gsa.gov
  • www.gsa.gov/
    • schedules
    • elibrary
    • gsaadvantage
    • vsc
  • fsstraining.gsa.gov
additional support
Additional Support…
  • mashelpdesk@gsa.gov
    • (800)488-3111
    • FAX (816) 926-6952
  • www.gsa.gov/smallbusiness
  • small.business@gsa.gov
  • ROSBU
    • (404) 331-5103 (Main Business line)
    • r04rosbu@gsa.gov
slide45

PROS AND CONS

  • Paperwork Can Be Overwhelming
  • Fed “Lingo”
  • $125 For Performance Review
  • You Must Be Able To Negotiate With The Contracting Officer A Fair Market Price, At Best Value To American Taxpayers
  • Must Maintain $25,000 In Annual Sales
  • Must Still Market To Ensure Success
  • 4-6 Month Process
slide46

PROS AND CONS

PRO’s:

  • Used By Most Federal Procurement Activities
  • Plenty Of Help & Resources
  • Listed On GSA Advantage
  • Participate in electronic RFQ Process
  • Potential BPA (Blanket Purchase Agreement)
  • Teaming/Subcontracting/Joint Ventures
  • Potential 20 Year Contract
slide47

What’s In It For You?

MAS Opportunities

Potentially huge revenue source

Expanding sales opportunities

Homeland Security

Iraqi reconstruction

New State and Local opportunities

Emergency Relief

slide48

What’s In It For Us?

  • Faster Method of Buying
  • Shorter Lead Times
  • More Competition = Savings to Government
  • No Inventory
slide49

In Sum. . .

If what you provide is listed on a GSA Schedule, if you are registered, if you can provide your commercial product or service at fair market price at best value, and, if you can show favorable performance and financial history – then

Get on Schedule!!

getting started summary
Register

CCR

DUNS

ORCA

Certify – www.sba.gov

Know your NAICS Code

Locate Opportunities at www.fedbizopps.gov

Getting Started Summary
success strategies52
Success Strategies
  • Investigate FSS MAS Schedules
  • Accept Government Credit Card
  • Explore Subcontracting opportunities
  • Registrations / Certifications
  • Be prepared to negotiate a “most favored” price with the Contracting Officer
slide54

Good Luck!

Thank you