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Final, Oral Presentation - PowerPoint PPT Presentation

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Final, Oral Presentation
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  1. Final, Oral Presentation • Image is Everything! (almost) • Good Presentation = Good Memories of You Practice, Practice, Practice

  2. Business Consulting Services This is the last “lecture/discussion” day. Final presentations are less than 4 weeks away! Practice, Practice, Practice

  3. Judges Scorecard Team ___________ Presentation Scorecard

  4. Content: Presentation Objective • To make your message understood and remembered. • Challenge: Hold the audience attention long enough to make your point Practice, Practice, Practice

  5. Content: Tools of an Effective Presenter • Audience Analysis • Structure • Visuals • Equipment • Physical Skills • Q & A Control Practice, Practice, Practice

  6. Content: Audience Analysis • Who is in the audience? • Decision makers? • Are they more or less expert than you? • What do they want to know? • Details? • The “Big Picture”? Practice, Practice, Practice

  7. Content: Preparing Your Presentation • 3 to 4 major points within a 30 minute presentation. • Rule of Thumb: 1 hour of prep time for each 5 minutes of presentation. Practice, Practice, Practice

  8. Content: Structure Introductions • Speaker’s introduction. • Statement of the objective, the purpose or goal of the presentation. Practice, Practice, Practice

  9. Content: Structure • Situation • Is there a problem? • Is there an opportunity? • Why are you addressing this audience? • Is there any background you need to share at this point? Practice, Practice, Practice

  10. Content: Structure • Consequences • What is the impact of the situation? • Are there any adverse affects (money loss, employee turnover, lost opportunity) that will impress the audience? Practice, Practice, Practice

  11. Content: Structure • Proposal • What is your idea to address the situation? • Don’t mention in the presentation the alternatives you considered. Practice, Practice, Practice

  12. Content: Structure • Benefits • What will be the benefits of your proposal? Practice, Practice, Practice

  13. Content: Structure • Proofs • What evidence do you have that your idea is a good one? • Examples of how your proposal has worked before. • Statistics • A well-chosen analogy. Practice, Practice, Practice

  14. Content: Structure • Summary • Brief recap of the situation, the proposal and the benefits. Practice, Practice, Practice

  15. Content: Structure • Implementation • How can your audience put your idea into action? • This should include who does what and when it should be done. Practice, Practice, Practice

  16. Content: Preparing Your Presentation Options for structuring the body of the presentation: • Timeline - Arranged in sequential order. • Climax - The main points are delivered in order of increasing importance. • Problem/Solution - A problem is presented, a solution is suggested, and benefits are then given. • Classification - The important items are the major points. • Simple to complex - Ideas are listed from the simplest to the most complex. Can also be done in reverse order. Practice, Practice, Practice

  17. Your visuals should be: Simple Bold (easy to read) Colorful Visual Aids Words Graphs Flow and org charts Schematics Photos Maps Clip art Format & Slides: Practice, Practice, Practice

  18. Format & Slides: • Why use visuals? • Emphasize key points for audience & presenter • Present information clearly, concisely, vividly • Types of visuals • Text, chart, concept Practice, Practice, Practice

  19. Benchmark Analysis In Progress Analyze women related magazines / newspapers Extract key insights Recommendations for WIP Benchmark Analysis Publication: EMMA Publication overview: EMMA is a feminist magazine that comes out the last Thursday of even months. EMMA is available in every Geman-speaking country at large news-stands or by subscription. Classic topics: Women in public life (science, theatre, movies etc.), women in oppressing … • A benchmark analysis provides the basis for a list of recommendations • … • … • … Practice, Practice, Practice

  20. Hospital Expenditures Source: A Community Leader’s Guide to Hospital Finance

  21. Format & Slides: • Use slides to structure your presentation • Use an agenda slide • Use slide titles that create logical connections between the agenda slide & subsequent slides Practice, Practice, Practice

  22. Format & Slides: • Use design principles • Create slides that focus attention on the message • Avoid elements that distract from your message Practice, Practice, Practice

  23. Format & Slides: • Slides are ineffective when they • Are difficult to read • Do not have a clear message • Present too much information • Use a distracting design or animation • Use too many colors Practice, Practice, Practice

  24. Flipcharts Overheads Slides Laptop Seating Handouts Lighting Projection equipment Extension cords Temperature control Presentation: Equipment Practice, Practice, Practice

  25. Delivery & Appearance • Dress appropriately. • Dress just a little nicer than your client. • It’s always easier to take off a jacket than to wish you had one with you. • Get a good night’s sleep. Practice, Practice, Practice

  26. Delivery & Appearance • Volume • Speak loud enough for people in the furthest seats to hear you • Speak clearly • Posture • No fig-leaf position • Don’t sway or fidget • Stand in the “at ease” position Practice, Practice, Practice

  27. Take Turn Talk Connect Convey Continue Delivery & Appearance Practice, Practice, Practice

  28. Delivery & Appearance Practice, Practice, Practice • Know your topic & your presentation • Practice live in front of coworkers, family, or friends. • Videotape your practice. Practice, Practice, Practice

  29. Delivery & Appearance • Do not put both hands in your pockets for long periods of time • Do not lean on the podium for long periods. • Speak to the audience...NOT to the visual aids. • Speak clearly and loudly enough for all to hear. • Learn the name of each participant as quickly as possible. Practice, Practice, Practice

  30. Delivery & Appearance Preplanning Notes: • Purpose - What do you want from the audience or what does the audience need from you? • Audience - How much knowledge do they have? • Logistics - time, audience size, room size • Equipment - slide projector, screen, flip chart • Set up - Arrive early! Ensure the room is ready (chairs and tables arranged, presentation materials, name tags, audiovisual equipment). Practice, Practice, Practice

  31. Tips from Toastmasters 10 Tips For Successful Public Speaking • Know the room. • Know the audience. • Know your material. • Relax. • Visualize yourself giving your speech. • Realize that people want you to succeed. • Gain experience. • Don't apologize. • Concentrate on the message -- not the medium. • Turn nervousness into positive energy. Practice, Practice, Practice

  32. Thank You! Questions? Practice, Practice, Practice