The “E” Property Information Mapping Service (e-PIMS )

1. The “E” Property Information Mapping Service (e-PIMS) Chris Statham Head of e-PIMS

2. What is it? • e-PIMS is a 100% online, electronic property management service. • It was designed to hold information about all the properties and land owned, controlled or used by central government departments and their sponsored bodies. • e-PIMS has developed to be a valued set of core, property and land management applications, across the public sector. • Built in data validation tools and rules to assist with data quality. • Business tool for co-ordination and rationalisation of the Civil Estate. • Sophisticated Demand and vacant space searchby location and area • It is available via Government Secure Intranets and secure internet web site.

3. The Scale of e-PIMS • e-PIMS provides you with access to: • 26 million plus Post office addresses. • 30 million approx “NLPG” unique address records. Full On-line GIS functionality including: • 400 million MasterMap unique records. • 300 Gbytes of MasterMap data. • 30 Gbytes of raster mapping data.

4. e-PIMS User Community • The entire UK Central Civil Estate • Some local authorities • Some NHS trusts • Civil MOD • Scottish Parliament • National Assembly for Wales • Northern Irish Executive • More than 18 million square meters of office space.

5. e-PIMS Birth (c. 2001 - present) Goal: State of the Art Graphical Interface to OGC’s Repository of Central Civil Estate Property and Occupational Information • Modernising Government Initiative • Tool as part of Gershon’s Efficiency and Lyons review (DAO(GEN)0805) • Fundamental tool as part of the HPP programme • Delivers Civil Estate data to Central Civil Government through OS mapping • Uses GSI and GCSX for security of restricted commercial data • Restricts access to ‘sensitive’ property information • Sophisticated searching capability

6. e-PIMS Core Objectives • Creation: To create the first comprehensive central civil property and land register, enabling all levels of the public sector to meet various financial and strategic goals. • Information: To allow the Treasury to monitor progress towards the goals of the Lyons relocation and asset management reviews while simultaneously providing the whole user community with personalised reports on their own estate. • Efficiency: Tools such as Property Interrogator for Benchmarking and KPI analysis across the whole estate or down to individual buildings • Reward: To deliver over £22 million annually in savings.

7. Why e-PIMS was Developed • Efficiency, VFM, shared reporting and data standards. • Duplication of effort saving for user community. • Single “C.E.C.P.” technology standard means commonly useful database for multiple user communities. • Transferable skill for users

8. e-PIMS recent and ongoing developments • More sophisticated data validation and verification • Improved mapping functionality • Creation of ‘Property Lite’ solution • Low cost entry point for wider public sector • Opportunity to ‘try it and see’ • Improved reporting capability • Exploring data sharing opportunities with other public sector bodies and the private sector data providers

9. What does e-PIMS Offer? • Detailed property searching and mapping. • Co-ordinated estate planning. • Internal vacant space marketing. • Central and Local Reporting on estate. • A global civil estate view linked to your chosen estate management practices. • Vacant Land and Property search • Benchmarking • Sustainability and environment data

10. e-PIMS and the wider public sector • Greater co-operation between the central and wider public sector on property and land issues • Opportunities to market vacant space across the wider sector • Opportunities to share demands for space • Ability for neighbouring authorities to share property data • Linkages through e-PIMS to the Register of Surplus Public Sector Land • Assisting in delivering key initiatives: • Regional Improvement Efficiency Partnerships (RIEPs) • Total Place • Service transformation

11. Benefit for our Users • e-PIMS is free at the point of delivery, providing a significant financial saving for all organisations. • Allows you to manage your estate efficiently and in co-ordination with all departments and third parties. • Co-ordination allows for collective bargaining, cross-department planning and efficiency savings.

12. Co-operative Benefits • Benefits of a mandated system: • Allows the user community to build a useful, transferable skill. • Provides a common, interchangeable format for current and future programmes. • Guarantees that your I.T. choice will be supported long term because of an inherently large user base. • Lower costs for everyone in the chain.

13. e-PIMS - where next? • ‘Drivers’ from Operational Efficiency Programme/Putting the Frontline First/Room for Improvement • Creation of central property unit • Improved data quality, consistency, comparability • Reduced space occupancy • Reduced running costs • Asset realisation • Piloting wider use opportunities at present with a number of ‘local’ public sector partners • Overall vision is for creation of a shared central register recording all Government property and land occupations encompassing Central Civil, NHS, Local Authority, Police, Education and MOD

14. Contact us • Helping Government deliver best value from its spending • Chris Statham Stuart Lyons • Head of e-PIMS Head of Relocation and Regional Strategy • chris.statham@ogc.gsi.gov.ukstuart.lyons@ogc.gsi.gov.uk • Kirk Howe Joanna Joyce-Gray • Deputy Head of e-PIMS Programme Manager Relocation and Regional Strategy • kirk.howe@ogc.gsi.gov.ukjoanna.joyce-gray@ogc.gsi.gov.uk