Building the foundations for a state M&E system

1. Building the foundations for a state M&E system Information for M&E in the State of Yucatán

2. In the beginning… • Challenge to develop an M&E system to support planning and decision-making at the State level • Stimulated from the State Secretary of Planning and Budget (SPP) • Recognition of the need to start with initial step: improve information system • Underlying premise: How to provide policymakers with the information needed for decision making at their fingertips

3. The Context • Federal law requiring a shift towards results-based management • Federal law requiring the establishment of state committees for statistical and geographic information (CEIEG) • Yucatán was the first to establish CEIEG • Purpose: Provide overall guidance and oversight of state information system • Strong awareness and political support of State leadership • Coincide with interest of INEGI to increase engagement at state level

4. The Concept • Strengthen the System of Statistical, Geographical and Evaluation Information (SIEGEY in Spanish) • Replicate the experience of the National Strategy for the Development of Statistics but… • At the state level • More closely linked to the development of an M&E system • Together with practical instruments for its implementation

5. Strategy to Strengthen the State Information System • INPUTS: • Diagnostic of Information Demand for M&E system • Diagnostic of Information Demands for decision-makers • Diagnostic of Supply of Statistical Information • Report of Workshop to Validate Results • Diagnostic of Information Systems needed to implement the recommendations • OUTPUT: Strategy to Strengthen the State Statistical, Geographic and Evaluation Information System

6. Complemented by… • Geographic diagnostic by INEGI • Provision of integrated data platform (SIMBAD) by INEGI • Training in international standards for data documentation by the Accelerated Data Program (ADP) • Grant request to the TFSCB to strengthen administrative records

7. General Methodology for Diagnostics • Objective: Rapid assessments of capacity and demand for statistical information, as well as information for monitoring and evaluation • Audience: 35+ State agencies, as well as the National Statistical Office (INEGI) and State Center for Municipal Development • Methodology: • Desk review • Brief questionnaires with relevant agencies • Additional interviews/meetings with specific agencies

8. Diagnostic of Demand for Information for M&E • 1. Planning and Budgeting • Concordance with the State Development Plan • Translation of development objectives into performance indicators and goals • Links between the Annual Operational Plan and the State Development Plan • Institutional capacity • 2. Monitoring • Institutional capacity for monitoring • Management of performance information • Institutional arrangements for the use of monitoring information

9. Diagnostic of Demand for Information for M&E (continued) • 3. Evaluation • Institutional framework • Institutional capacity • Use of information from evaluation • Supply and demand for M&E

10. Diagnostic of Information Demands for Public Decision-Makers • 1. Indicators consulted regularly by decision-makers • Link to specific goals • Adequacy of frequency • Sources of information • 2. Use of information • Monitoring/program performance • Budgeting • User satisfaction • Accountability

11. Diagnostic of Information Demands for Public Decision-Makers (continued) • 3. Information demands • Identification of other indicators and their attributes • 4. Indicators for M&E • Identification of beneficiaries • Institutional capacity

12. Diagnostic of Supply of Statistical Information • 1. Strategic planning • Institutional framework • Budgeting for statistics • 2. Production and documentation of statistics • Inventory of statistical operations • Harmonization/standardization • Institutional capacity • 3. Dissemination of statistics • Media for dissemination of micro and meta data • Frequency • Monitoring by media

13. Diagnostic of Supply of Statistical Information (continued) • 4. Organization and management • Institutional framework • Harmonization of information • 5. Public value • Demand for information • Credibility

14. Diagnostic of Information Systems • 1. Technological resources • Policies • Hardware • Software • Internet • 2. Databases • 3. Human resources • 4. Interface and quality of service • Timeliness • Institutional capacity • Quality controls

15. The Findings • Capacity/institutional issues • Unmet needs/demands • Improvements in quality/reliability of information • Results • Strengthen information system • Develop M&E system

16. Statistical, Geographic and Evaluation Information System for the State of Yucatán, Mexico Demand for information Impact on: • Design/re-design of public policies and programs • Accountability and transparency • Efficient budget allocation • Improvements in well-being of population State Committee for Statistical and Geographic Information (CEIEG-Y) Sub-system Coordinator Secretary of Planning and Budget Independent Evaluation Unit M&E Sub-system Statistical Subsystem Geographic Subsystem Center for Geo-spatial Collaboration General Directorate for Technology Information Technology Infrastructure

17. Looking towards the future… • Replication in other states and other countries • Clarity of supply and demand for information • Convening power of rector agency/Importance of inter-institutional relationships • Key role of NSO and other strategic partnerships • Systems/programs for the management of information • Expansion towards M&E • Institutional framework • Training • Partnerships with key national and international actors