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Provision 2 – Tool kit

Provision 2 – Tool kit. Vijay K. Ummadi Health Educator Student Nutrition Bureau. Criteria for Implementing Provision 2. Participate in the NSLP / SBP

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Provision 2 – Tool kit

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  1. Provision 2 – Tool kit Vijay K. Ummadi Health Educator Student Nutrition Bureau

  2. Criteria for ImplementingProvision 2 • Participate in the NSLP / SBP • Have a high percentage of students who qualify for free or reduced price meals either in the entire school district or in one or more schools • Have room for expansion as meal participation grows – higher participation rate • Operate an efficient and effective school food service system • Apply to the state agency and be approved prior to starting the program

  3. Provision 2 • Reduces application burden to once every 4 years and simplifies meal counting and claiming procedures • All students meals are at no charge for Provision 2 schools

  4. Provision 2 Base year • Policy statement should be in place. • Notify the public of the availability of school meals (non-pricing public release statement) • Distribute free and reduced price applications

  5. Provision 2 base year • SFA should determine children’s free and reduced price meal eligibility in the base year - Apps are reviewed for completeness - Children matched through direct certification process (categorically eligible- SNAP, TANF,FDPIR) are approved for free meals - Income apps are approved for F/R/P based on income eligibility guidelines.

  6. Provision 2 base year • SFA must ensure that the apps from the Provision 2 schools have a equal chance of being included in the verification pool • Point of service meal counts must be obtained by meal type (F/R/P) – must be taken on a daily basis for each meal service (breakfast and/or lunch)

  7. Provision 2 base year • SFA should perform an on-site review early in the base year to ensure meal counting and claiming system is accurate and efficient • At the end of the base year after the final claim for reimbursement has been filed – calculate the claiming percentages.

  8. Base year percentages calculation worksheet

  9. Provision 2 non-base years • Years 2,3 and 4 of the Provision 2 cycle and any years beyond year 4 in which provision 2 has been extended – referred to as non-base years • Provision 2 schools continue to offer meals at no charge to all children. • Count only the total number of reimbursable meals – and apply base year percentages of F/R/P to total meals in order to determine F/R/P meals claimed.

  10. Provision 2 – non base years • Policy statement should be in place. Continue notifying the public that meals are served to children at no charge (public release statement / letter to households) • Do not collect free and reduced price apps or make eligibility determinations • Do not conduct direct certification process or count meals by type

  11. Provision 2 – non base years • Total daily meal counts should not exceed the attendance-adjusted enrollment #Students with access to program X attendance factor = Attendance-adjusted enrollment

  12. Provision 2 non base years • All the documentation from Provision 2 base year incl. base year percentages should be kept securely as it has impact on subsequent years reimbursement during provision 2 non-base years • Non-base years: you can expect reduced paperwork, faster serving lines, increase student participation

  13. Provision 2 • For Provision 2 schools, the SFA must pay the difference between federal reimbursement and the cost of providing all meals at no charge. • The money to pay for this difference must be from sources other than federal funds.

  14. End of Provision 2 cycle • At the end of each four-year cycle, schools on Provision 2 must choose one of the following: • to revert to standard meal counting& claiming • apply to state agency for Provision 2 extension ( & submit socio-economic data) • apply to state agency to operate a new Provision 2 base year in the next school year

  15. Provision 2: Administrative Review • All Provision 2 program records should be available for review: • Apps for F/R price meals • Direct certification records • Benefit issuance/Roster documents • Extension data (socio-economic data) • Meal counting & claiming documents • Claiming percentages work sheet • Verification documents

  16. Provision 2 Base year • Are 100% of applications from Provision 2 base year for schools selected retrievable? • Are the applications approved correctly ? Is direct certification being used properly? • Is there a benefit issuance / roster list of eligible students for the base year? • Are there point of service breakfast and lunch counts of F/R/P categories for the base year retrievable? (Because, they determine/establish the base year percentages which will have an impact on subsequent years reimbursement claims) • Is verification of the selected applications done correctly during the base year? • Adult meals and second meals should not be claimed

  17. Questions?

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