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Computers Are Your Future. © 2008Prentice-Hall, Inc. Computers Are Your Future. Spotlight 5 Microsoft Office. Introducing Office. An office suite is: An interconnected bundle of programs that share resources with each other

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computers are your future

Computers Are Your Future

© 2008Prentice-Hall, Inc.

computers are your future2
Computers Are Your Future

Spotlight 5

Microsoft Office

© 2008 Prentice-Hall, Inc.

introducing office
Introducing Office

An office suite is:

  • An interconnected bundle of programs that share resources with each other
  • Designed to help workers accomplish tasks they perform in an office

Two versions of Microsoft Office:

  • Home and Student
    • Includes Word, Excel, PowerPoint, and One Note
  • Professional
    • Includes Home and Student version, Access, Publisher, and Outlook

© 2008 Prentice-Hall, Inc.

the shared office interface and tools
The Shared Office Interface and Tools

User interface – The method with which users interact with the computer system

Office suites share a common user interface

  • Elements of the user interface:
    • Quick Access Toolbar
    • Ribbon
    • Tab
    • Group
    • Application workspace
  • Other shared resources:
    • Office Clipboard
    • Clip Organizer
    • Smart tags
    • Templates
    • Wizards

© 2008 Prentice-Hall, Inc.

quick access toolbar and ribbon
Quick Access Toolbar and Ribbon

The Quick Access Toolbar is used to save or print without going through a menu sequence.

The Ribbon allows you to manage and modify documents through functions listed in the tabs and groups.

© 2008 Prentice-Hall, Inc.


Tabs contain categories of tasks you can accomplish within an application.

© 2008 Prentice-Hall, Inc.


Groups, located under the tabs, contain pictures on buttons.

© 2008 Prentice-Hall, Inc.

clip organizer
Clip Organizer

The Clip Organizer is a repository of clip art and images that can be inserted into a document.

© 2008 Prentice-Hall, Inc.

smart tags
Smart Tags

Smart tags are icons attached to items, text, or data that are pasted in. The tags are recognized as places where options displayed as buttons might be utilized.

© 2008 Prentice-Hall, Inc.


Templates are document frameworks that are created once and used many times.

© 2008 Prentice-Hall, Inc.


Wizards provide a step-by-step process for solving problems.

© 2008 Prentice-Hall, Inc.

microsoft word
Features include:

Word processing with the power of desktop publishing

The ability to embed charts, graphics, tables, pictures, and other objects

Paragraph and text formatting

The potential to use and create custom templates

The means to link and embed documents with other Office programs

The capability to save files as documents, plain text, templates, or Web pages

Microsoft Word

© 2008 Prentice-Hall, Inc.

microsoft word interface
Microsoft Word Interface

© 2008 Prentice-Hall, Inc.

microsoft excel
Microsoft Excel
  • Excel is the most popular spreadsheet program.
  • Spreadsheets are designed to store and manipulate numbers.
  • Each Excel file is called a workbook.
  • The user interface is similar to that of Microsoft Word.

© 2008 Prentice-Hall, Inc.

the excel worksheet components
The Excel Worksheet Components
  • The worksheet is composed of columns and rows.
  • The intersection of a row and column is called a cell.
  • Two or more cells selected at the same time is called a range of cells.
  • Text, numbers, formulas, and functions can be entered into cells.
  • Charts can also be created in a worksheet.

© 2008 Prentice-Hall, Inc.

excel worksheet
Excel Worksheet

A cell is the intersection of a row and a column.

© 2008 Prentice-Hall, Inc.

excel charts
Excel Charts

© 2008 Prentice-Hall, Inc.

microsoft access
Microsoft Access
  • Access is a database management system (DBMS).
  • Databases capture, store, manipulate, and report data and information.
  • The user interface is similar to that of Word and Excel.

© 2008 Prentice-Hall, Inc.

access components
Access Components
  • Objects – Used to manage and present data
  • Table – Stores data
  • Data set – Describes content of table
  • Form – Collects data
  • Query – Asks questions of the database
  • Report – Presents data

© 2008 Prentice-Hall, Inc.

access interface
Access Interface

© 2008 Prentice-Hall, Inc.

access form
Access Form

A form provides a polished interface to the records that are stored in tables.

© 2008 Prentice-Hall, Inc.

microsoft powerpoint
Microsoft PowerPoint
  • PowerPoint is used to create and deliver presentations.
  • Text and graphics are entered onto a slide.
  • Slide shows can be viewed using a monitor or video projector.

© 2008 Prentice-Hall, Inc.

powerpoint interface
PowerPoint Interface

© 2008 Prentice-Hall, Inc.

microsoft outlook
Microsoft Outlook

Outlook is an e-mail and organizational communications tool that can be used to:

  • Send and receive e-mail
  • Maintain a calendar
  • Schedule meetings
  • Store contact information

© 2008 Prentice-Hall, Inc.