guidelines for personal business letters l.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
Guidelines for Personal Business Letters PowerPoint Presentation
Download Presentation
Guidelines for Personal Business Letters

Loading in 2 Seconds...

play fullscreen
1 / 14

Guidelines for Personal Business Letters - PowerPoint PPT Presentation


  • 361 Views
  • Uploaded on

Guidelines for Personal Business Letters. Comp. 5.03 Digital Communication Systems. What is a personal business letter?. It is a letter format that is used to communicate with others regarding business of a personal nature. A purchased product that no longer works

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'Guidelines for Personal Business Letters' - lee


Download Now An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
guidelines for personal business letters

Guidelines for Personal Business Letters

Comp. 5.03

Digital Communication Systems

what is a personal business letter
What is a personal business letter?
  • It is a letter format that is used to communicate with others regarding business of a personal nature.
    • A purchased product that no longer works
    • A cover letter for a resume
    • A follow-up letter after an interview
    • A letter you send to your grandparents while away at college
personal business letter block style
Basic Parts

Return Address

Date

Letter Address

Salutation

Body

Complimentary Close

Name of Writer

Personal Business Letter(Block Style)
personal business letter block style4
Personal Business Letter(Block Style)

Other Parts that may or may NOT be included:

  • Reference Initials – use only when the person typing the letter is different from the person who wrote/authored the letter
  • Attention Line – use when you don’t know the actual name of the person(s) the letter is going to.
  • Subject Line – keyed a DS below the salutation. The subject line explains the content of the body (message of the letter)
more parts that may or may not be included
More parts that may or may NOT be included:
  • Mailing notations – used to ensure that the letter is read by or handled correctly by the post office.
    • Examples are CERTIFIED, REGISTERED.
    • Keyed a DS below the date of the letter and the letter address will be keyed a DS below the mailing notation.
    • The mailing notations are also keyed a DS below the stamp on the envelope.
  • Attachment/Enclosure notations – used to indicate that another item has been included in the envelope.
    • The author will mention this in the body of the letter.
    • Examples are ENCLOSURE, ATTACHMENT.
    • Keyed a DS below the last letter part
personal business letter
Margins

1” side (left & right) margins

2” top margin or may be centered vertically with Center Page feature (File, Page Setup, Layout)

1” bottom margin

Personal Business Letter
what spacing is required before after and between letter parts
What spacing is required before, after and between letter parts?
  • After the RETURN ADDRESS, immediately key the DATE on the next line
    • Always spell out the month when keying the date
  • If you are using a MAILING NOTATION (Certified or Registered), key this notation a DS below the DATE.
what spacing is required before after and between letter parts8
What spacing is required before, after and between letter parts?
  • After the DATE, normally you will return four times (QS) and key the first line (receiver’s name or ATTENTION LINE) of the LETTER ADDRESS
    • However, if you are using a MAILING NOTATION after the DATE, then you will DS after the MAILING NOTATION and then begin keying the LETTER ADDRESS.
  • After keying the first line of the LETTER ADDRESS, then return only once to key each remaining line of the LETTER ADDRESS
    • A company name used in a LETTER ADDRESS is keyed on a separate line
what spacing is required before after and between letter parts9
What spacing is required before, after and between letter parts?
    • The street address used in a LETTER ADDRESS is keyed on a separate line
    • The city, state, zip code used in a LETTER ADDRESS is keyed together on the last line
  • A (DS) is keyed immediately following the last line of the LETTER ADDRESS.
what spacing is required before after and between letter parts10
What spacing is required before, after and between letter parts?
  • The SALUTATION (the hello of the letter) is keyed on a separate line and followed by a (DS) double-space.
  • If used in the letter, the SUBJECT LINE is keyed on a separate line in ALL CAPS a double-space below the salutation. The subject line is followed by a (DS) double-space.
what spacing is required before after and between letter parts11
What spacing is required before, after and between letter parts?
  • The BODY or sentences and paragraphs of the letter is called the “message” of the letter.
    • Double-space (DS) between paragraphs.
    • You will use word wrap within each paragraph so that all lines within the paragraphs are single-spaced.
    • You will strike enter twice only when you are ready to start a new paragraph.
what spacing is required before after and between letter parts12
What spacing is required before, after and between letter parts?
  • Don’t forget to leave a (DS) double-space after the last paragraph in the BODY of your letter.
  • Next, key the COMPLIMENTARY CLOSE or the “good-bye” of the letter.
    • Examples are: Sincerely, Cordially yours, Truly yours, Best regards
  • The COMPLIMENTARY CLOSE is followed by a (QS) quadruple-space (or four returns leaving three blank lines)
what spacing is required before after and between letter parts13
What spacing is required before, after and between letter parts?
  • The COMPLIMENTARY CLOSE is followed by the WRITER’S TYPED NAME.
    • Do NOT include personal titles (Mr., Mrs., Miss or Ms.) if it is clear that the person’s name is either a male or female’s name.
  • Next you may key the ATTACHMENTORENCLOSURE NOTATION a (DS) below the WRITER’S TYPED NAMEif you will be using this notation
    • the enclosure or attachment must be mentioned in the BODY of the letter
what spacing is required before after and between letter parts14
What spacing is required before, after and between letter parts?
  • Last, if you are typing the letter for someone else or someone else is typing the letter for you
    • The person typing the letter must include their REFERENCE INITIALS a (DS) double-space below the last letter part.
    • DO NOT use reference initials if the person typing the letter is the same person who wrote or authored the letter.
    • REFERENCE INITIALS are keyed in lowercase letters with NO periods.