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Mission PDR Cost & Schedule Review

Probe & Probe Carrier Program Management. Mission PDR Cost & Schedule Review. Director of Civil and Commercial Space Michael Cully Manager of Finance and Planning Purshina Patel. Program Management Agenda. Swales Generic Preliminary Process Flow Swales Generic Detail Design Process Flow

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Mission PDR Cost & Schedule Review

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  1. Probe & Probe Carrier Program Management Mission PDRCost & Schedule Review Director of Civil and Commercial Space Michael Cully Manager of Finance and Planning Purshina Patel THEMIS MPDR PM 11/12/2003

  2. Program Management Agenda • Swales Generic Preliminary Process Flow • Swales Generic Detail Design Process Flow • Schedule Process • Schedule Contingency Overview • THEMIS Major Milestone Schedule • Mission Level Critical Path Analysis • Critical Path Analysis Drill Down • Probe Slack Analysis • Flight Software Build Schedules • Example of Open Plan Schedule (Detail Schedule with 1500+ tasks) • WBS Reporting Levels • UCB/Swales reporting levels • Cost Proposal Development Summary • Summary of Costs per WBS • Cost Management at Swales • Phase B Burn Rate • Major Risk Areas THEMIS MPDR PM 11/12/2003

  3. Preliminary Design Process THEMIS MPDR PM 11/12/2003

  4. Detail Design Process THEMIS MPDR PM 11/12/2003

  5. Schedule Process • Phase B • Vendors & Subsystem Leads work in MS Project due to ease of use • MS Project will not meet the long term needs of the program • Current master schedule / Open Plan (Welcom s/w suite) • Converted into Open Plan • Allows for the ingest, digest and output of both MS Project and PRIMAVERA • Ability to link to accounting system • Ability to perform complex resource scheduling • Ability to perform Monte Carlo risk analysis • Phase B detail schedule • Using interval milestones to drive program (i.e. completion of drawing package or start of s/w build 2) • Based on Phase A information • WBS Driven • Vendors supply MS Project files driven by SOW • ARDE • Aerojet • GDDS • Planner performs logic check of schedules and assesses need dates based on the Phase A anchor dates and then loads this information into Open Plan • Reporting will continue in MS Project • Final testing of system complete in November • Easy conversion from Open Plan to MS Project THEMIS MPDR PM 11/12/2003

  6. Schedule Process • Integration & Test Schedule • Based on input from GSFC pre-confirmation review • Creating further detail for the I&T flow • Emphasis on Instrument Integration • Emphasis on Environmental Test program • Including the “nitty-gritty” type activities • Using 5 day work week / 8 hour days • Applying resource loading / leveling • Also assessing production planning and it is integrated with Work Order Authorization (WOA) system THEMIS MPDR PM 11/12/2003

  7. CSR Schedule Contingency • Schedule contingency is driven by Long Lead Procurements: • Propellant Tanks • RCS • Transponder • BAU • Single Board Computer • Power Control Electronics • SMEX/TRIANA Comp Card • Base Panel • Probe 1 is completed first and is the trail blazer for Probes 2 – 5 • Baseline is 12 weeks of schedule contingency (60 working days) between Probe 1 Delivery and the start of Probe I&T • The “A” Team consists of the full complement of the I&T Team. The “A” team builds Probe 1 and then bifurcates into two Teams to build Probes 2-3 & Probes 4-5 in parallel. A residual of the “A” team continues on with the environmental testing of Probes. • Probe Carrier is built in parallel by a separate Mechanical Team and links up with Probes at test facility • Schedule contingency at back end of program has been lumped into a full 60 days (4W +4W +4W) based on direction from GSFC THEMIS MPDR PM 11/12/2003

  8. Major Milestone Schedule #1 • General Assumptions • Five day work week with 8 hrs per shift • Exception to above rule will be TV/TB testing and major moves • I&T schedule constrained by Team availability starting with Probe 1 build • Weekends can be used to make up schedule prior to mission I&T THEMIS MPDR PM 11/12/2003

  9. Summary Schedule THEMIS MPDR PM 11/12/2003

  10. Major Milestone Schedule #2 Potential earlier delivery of Instruments allows earlier start of I&T Bus integration contingencies Currently working day to day scheduling flow with UCB THEMIS MPDR PM 11/12/2003

  11. Major Milestone Schedule #3 Probe Carrier contingency is in parallel with Probe schedule contingency Probe #1 has significant slack at end of I&T Unused slack will be utilized for mission simulations (based on resource availability) THEMIS MPDR PM 11/12/2003

  12. Critical Path Analysis • Project management philosophy • All items are potential critical path items unless they are managed properly • Focus on the current critical path item • Focus on delta between ‘slack’ and ‘contingency’ • Develop strategies to minimize durations • Simultaneously keeping all other items off the critical path with constant schedule vigilance and workarounds • Critical path defined as activity flow with < or = zero slack based on interval milestone dates • Pink path defined as activity flow with less than ten days of slack THEMIS MPDR PM 11/12/2003

  13. Mission Level Critical Path THEMIS MPDR PM 11/12/2003

  14. Critical Path Analysis Drill Down • Current critical path at Probe level • Base panel composite structure delivery to RCS vendor • This will subsequently drive availability of base panel for IDPU integration • Side panel composite structure delivery to Solar Array vendor • Since Solar Array is last item to be installed prior to start of Environmental test program it inherently has slack in current schedule • Overall structure deliveries are driven by thermal cycling & strength testing of each Probe prior to delivery to I&T • Probe Carrier is off the critical path • Built in parallel with Probes 1 – 5 • Has adequate schedule contingency • Flight software is off critical path • Using commercial processor boards and Engineering Development Unit THEMIS MPDR PM 11/12/2003

  15. Probe 1 ComponentSlack Analysis THEMIS MPDR PM 11/12/2003

  16. Probe 2 ComponentSlack Analysis THEMIS MPDR PM 11/12/2003

  17. Probe 3 ComponentSlack Analysis THEMIS MPDR PM 11/12/2003

  18. Probe 4 ComponentSlack Analysis THEMIS MPDR PM 11/12/2003

  19. Probe 5 ComponentSlack Analysis THEMIS MPDR PM 11/12/2003

  20. THEMIS Flight Software Build Planned Start Planned Finish Flight Like ETU Required Build 0 Development 03-Sept-2003 31-Oct-2003 No Build 0 Test Conduct 03-May-2004 15-May-2004 Yes Build 1 Development 09-Dec-2003 01-Apr-2004 No Build 1 Test Conduct 01-Apr-2004 15-Apr-2004 No Build 2 Development 02-Apr-2004 01-Sep-2004 Yes Build 2 Test Conduct 01-Aug-2004 31-Aug-2004 Yes Build 3 (Cleanup Build ) 01-Sep-2004 26-Nov-2004 Yes Build 3 Test Conduct 29-Nov-2004 17-Dec-2004 Yes Flight Software Development Commercial Cold-Fire BAU EDU Required by May 03, 2004 Commercial Cold-Fire Commercial Cold-Fire BAU EDU Required by May 03, 2004 THEMIS MPDR PM 11/12/2003

  21. Flight Software Schedule THEMIS MPDR PM 11/12/2003

  22. Example of Open Plan Schedule This page intentionally left blank View graph will be available at the meeting THEMIS MPDR PM 11/12/2003

  23. Financial/Monthly Reporting Levels to UCB THEMIS MPDR PM 11/12/2003

  24. Financial/Monthly Reporting Levels to UCB Spares THEMIS MPDR PM 11/12/2003

  25. Cost Basis of Estimates Probe and Probe Carrier Primary = Represents primary means of pricing. * Note: Yes indicates that this WBS element has lower level WBS elements, which include NRE, hardware, and RE items. Secondary = Represents secondary means of pricing. THEMIS MPDR PM 11/12/2003

  26. Cost Basis of Estimates Probe and Probe Carrier Primary = Represents primary means of pricing. * Note: Yes indicates that this WBS element has lower level WBS elements, which include NRE, hardware, and RE items. Secondary = Represents secondary means of pricing. THEMIS MPDR PM 11/12/2003

  27. Summary Of Costs Probe & Probe Carrier THEMIS MPDR PM 11/12/2003

  28. Cost Management @ Swales • General Tracking of Costs • Subsystem Leads responsible for monitoring all labor and material charges • Charge numbers are opened at the fifth WBS level • PM and Subsystem Leads review weekly spending via on-line reports • Cost data available weekly • Major subcontracts are Firm Fixed Price with $ Milestones consistent with SOW (exception to Hammers) • Contractors working via purchase order or cost-reimbursement, • invoice bi- monthly • PM sign off required prior to processing • Phase B - Budgets versus actual spending worked at summary level • Phase C/D – Swales internal Performance Measurement System • Budget Cost Work Schedule (BCWS) developed in Open Plan for each major subsystem • Budget Cost Work Performed (BCWP) calculated by statusing of Open Plan • Actual Cost Worked Performed (ACWP) compared to BCWS & BCWP to assess performance • Estimates To Complete (ETC) initiated for WBS elements projected to be > 10% of Budget At Completion (ITD + ETC) THEMIS MPDR PM 11/12/2003

  29. Phase B Burn Rate • Labor Hours (as of 10/24/03) • Exceptional labor performance against original plan • Slower start up in staffing in some areas (Electrical Engineering) • On average we are using a more experience staff than we proposed resulting in efficiencies in design • Trend should level off consistent with cost proposal in next several months • Current labor savings will be used to buy down risk in phase C/D THEMIS MPDR PM 11/12/2003

  30. Phase B Burn Rate • Subcontract/Material (as of 10/24/03) • Lag between billing and processing ~ 2 weeks • Bills being processed ~ $705K • First invoices: Tanks, RCS, Ball, Hammers, Jupin • Outstanding commitments ~ $920K • Slower ramp up of major subcontract • Hammers Company running true to original plan • Budget included $1.3M for electronics vendor - GDDS not on board yet THEMIS MPDR PM 11/12/2003

  31. Current Open Risks • The Stoplight Report ranks all of the Open risks Update planned for December 2003 THEMIS MPDR PM 11/12/2003

  32. Major Risk Areas • Separation System Design & Test • Number one risk for Probe & Probe Carrier going into / coming out of Phase B was Separation System • Move to more classical approach for Separation System (Marman Band) • Reducing overall risk • Will require more resources in order to achieve performance levels • Engineering Test program will begin in second quarter of 2004 • Antenna Design • A result of FAST Antenna not meeting THEMIS requirements embarked on antenna RF pattern study at Ball. • Requires more NRE expenditures • Recent analysis indicates that the geometry works • Antenna currently not on critical path • Single Board Computer • Flight Software issue (paging) with original baseline would have driven schedule and test program. • Move to ColdFire allowed for use of Commercial ColdFire board early on in FSW test program. • Cost reserves applied to lower long term risk on the program • Engineering Development Unit planned for second quarter of 2004 THEMIS MPDR PM 11/12/2003

  33. Major Risk Areas • Long Lead Procurements • Tanks & RCS contracts are on track with substantial savings against original budgets • Thruster sizing increase reduces operational risk and increases burn efficiency • Magnetic & ESD Requirements • Continue to work magnetic & ESD requirements with UCB/UCLA • Final Solar Array pricing will be driven by magnetic cleanliness and ESD compliance • BAU Part Pricing • Continue to work design and EEE parts requirements • Final pricing of BAU will be driven by specific parts implementation • Quality Assurance Requirements Changes • Recent proposed changes to QA requirements particularly in parts area • Force re-opening of contract discussions with vendors • Cause significant schedule delays. • Result in an overall increase in costs to the program THEMIS MPDR PM 11/12/2003

  34. Probe & Probe Carrier Program Management Mission PDRCost & Schedule Review Backup Slides I&T/Launch Site Flows Examples of Detail Schedules THEMIS MPDR PM 11/12/2003

  35. PreliminaryGeneric Probe Bus I&T Flow THEMIS MPDR PM 11/12/2003

  36. Preliminary Instrument / Bus I&T Flow THEMIS MPDR PM 11/12/2003

  37. Probe and Probe CarrierEnvironmental Test Flow Post Environmental CPT Modal Signature, Thermal Vacuum Mass properties & Protoflight/Acceptance (& Thermal Balance Probes 2-5 I&T Spin Balance Sine and Random Vibe on Probe 1) Ready for PCA Integration 2/1 Separation Test Probe Mass Mockups Modal Survey, Qualified Probes Assemble Probe Install Harness & ELV Fit Check (If Qual Sine Burst and PC Begin Carrier Thermal Required) (Fixed Base) Integration Acceptance Sine RF Performance & Self Compatibility test Deintegrate Vibe & Protoflight Integrate Probes 2 -5 with PCA CPT, Mission Sim, Probes & PC, Acoustic Test CPT Launch Sim Pack Separately (3712 PAF & Band) Ship to KSC for Launch Preliminary THEMIS MPDR PM 11/12/2003

  38. Launch Site Flow THEMIS MPDR PM 11/12/2003

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