ELECTRONIC TEACHER AND PRINCIPAL EVALUATION SYSTEM

1. ELECTRONIC TEACHER AND PRINCIPAL EVALUATION SYSTEM eTPES Principal Session: Building Set-Up

2. Training Norms • Be present. • Actively participate in activities. • Respect time boundaries. • Recognize the need for quiet while working. • Use electronics respectfully and appropriately when prompted. • Return to large group attention when signaled.

3. Agenda • Superintendent Session: Introduction and District Set-Up of eTPES • Principal Session: Building Set-Up of eTPES • Teacher Session: Teacher/ Educator Set-Up of eTPES (online module) • SGM Session: Student Growth Measures and Final Reports 3

4. Intended Outcomes At the end of all sessions, users within the LEA should be able to: • Complete rubric alignment for OTES and OPES • Automate the OTES and OPES models for users • Provide secure access for users • Allow users to complete the management of the evaluation process with consistency across Ohio • Automate the calculation of student growth measures for the purpose of evaluation • Provide reports for individual educators, LEAs • Provide summary information to LEAs and ODE

5. Training Format • I do • Trainers will demonstrate and model eTPES • We do • Participants will practice using eTPES • You do • Participants will work in eTPES using own district, school

6. All LEAs Will Use eTPES Superintendent/ Designee • Responsible for initial district set-up • Responsible for rubric alignment for teacher and principal evaluation • Responsible for set-up of buildings, principals, evaluators in the eTPES • Must be OPES credentialed in order to enter evaluation ratings • Superintendent must be identified in OEDS-R as superintendent role • Designee must be identified in OEDS-R as role of superintendent designee (there is no eTPES role)

7. All LEAs Will Use eTPES Principal(s) • Responsible for initial building set-up • Responsible for set-up of educators (teachers) in the eTPES • Must be OTES credentialed in order to enter evaluation information • If evaluating an assistant principal, the evaluator must be OPES credentialed • The state principal evaluation system only applies to principals and assistant principals. • At this time, no other evaluation instruments will be developed by ODE.

8. All LEAs Will Use eTPES Assistant Principals, Peer Evaluators • Must be OTES credentialed in order to enter evaluation information for teachers Peer Evaluators: Must be part of peer-evaluation program approved at the local level

9. All LEAs Will Use eTPES Teachers • Must log onto eTPES to activate information • Any person who is employed under a teaching license or under a professional or permanent teacher’s certificate and who spends at least 50 percent of his/her time employed providing student instruction. This does not apply to a teacher employed as a substitute. • This usually excludes: • Speech pathologists, occupational therapists • Teachers on assignment • Nurses, psychologists, guidance counselors

10. The eTPES-

11. September 30, 2013 Developing Accomplished Ineffective Skilled Performance on the Standards Continuous Improvement Instruction School Operations, Resources and Learning Environment Collaboration Parent and Community Engagement • 50%

12. OTES Model

13. OTES Model- September

14. OPES Model- September

15. eTPES log in from Superintendent/ Designee Activation email from no-reply@ohiotpes.comis sent by superintendent/ designee to principal(s) Principals will send activation e-mail from no-reply@ohiotpes.com to teachers

16. eTPES log in – User Settings,Password Log-In Screen at www.ohiotpes.com

17. Account SettingsView PIN

18. PIN Form Completion

19. Staff Management

20. Staff ManagementStaff Assignments

21. Building Staff Set up and Building Dashboard

22. Building Staff Set up and Building Selection Building Dashboard Building Specific roles listed below

23. Staff Roster- User DashboardAccount Settings

24. Edit Returning Teacher Information

25. Activate Current Listing of Teachers (Educators)

26. User Search Staff Management Dashboard User Search Dashboard

27. Adding a Teacher • Click on the Administration tab at the top of the screen. • Click on the Staff Management button. • Click on the Search button. • Enter the last name or state identification number of the teacher and click on the Searchbutton. • Send the activation email.

28. Building DashboardAdd Staff Assignment Search

29. Building Dashboard Add Staff Assignment

30. Removing a Teacher (from eTPES) • To remove a user from your roster, go to Administration, Staff Management, Current Roster. • Note: When a user is removed from your roster, you will be removing them from their role, their workflow and all of their permissions.

31. Teachers in Multiple Building Assignments: • Go to Administration, Staff Management, Current Roster. • Locate the educator you want to edit, click on the line with the educator’s name. Modify the Home and Secondary locations.

32. Staff Import The Staff Import option allows Superintendents or Designees to download an Excel user template with existing eTPES staff assignments. These can be modified and replaced by LEA as needed.

33. Issue Resolution Staff Management Dashboard Issue Resolution Dashboard

34. LEA Approved Evaluators

35. Evaluator Management Issue Resolution Issue Resolution Dashboard

36. Accessing Evaluations of Teachers • To view and manage your educators (teachers), click on the “Educators” button on the menu at the top of the screen. • This will take you to the screen above which displays the educators assigned to you and the completion status of their Evaluation process.

37. View and Manage Evaluations

38. Retrieving Your Own Evaluation • To access your evaluation information, click on the “Evaluations” button on the menu at the top of the screen. See the screen below displaying a Principal’s menu bar.

39. Completing Your Evaluation

40. Selection of Forms/ Reporting Options Already Determined: • Web-based OTES/ OPES electronic forms along with student growth (SGM) information* • Combination of web-based OTES/ OPES electronic forms and locally developed forms (by uploading completed local form as a PDF) along with SGM information* • Manually enter performance ratings along with the SGM information* *all options will calculate the Final Summative Rating

41. Selection of Evaluation forms/reporting

42. Use of Evaluation Forms

43. Review of Forms/ Demo: • Collapse/ Expand Forms • Status • Completion and Re-Opening Forms • Details • Accessing a Form • Templates • Saving • Required Answers • Character limits • Comments, Notes • Print to PDF

44. Upload Documents

45. Student Growth Measures

46. The eTPES-

47. Student Growth • For the purpose of use in Ohio’s evaluation systems, student growth is defined as the change in student achievement for an individual student between two or more points in time.

48. OTESModel

49. Decisions for SGM Session Percentages for Teachers in Category • A1 • A2 • B • C

50. Decisions for SGM Session Percentages for Principals in Category • A • B • C