Unit 5 – eAccess Procedures

1. Unit 5 – eAccess Procedures

2. Goals • A review of eAccess and PEMS relationship • How to request PEMS access • What PEMS access rights to request • What location level to request access to

3. eAccess Approval Process Headquarters Account created when Area approves request Manager, Emergency Preparedness (Area) Area Manager reviews / approves request Manager, Emergency Preparedness (District) Reviews roles and access level of request. Then sends request to Manager, Emergency Preparedness (Area) for approval Installation Sends request to Manager, EP (District) with specific access levels and role identified

4. Requesting PEMS Access Inspectors requesting PEMS access send eAccess requests to designated inspector at HQ (Cynthia Shoffner). Contractors requesting PEMS access must have a justification for approval sent to the Manager, EP (Area). Manager, EP (Area) will approve / disapprove. A quarterly audit should be conducted of EMT rosters to verify accuracy of information.

5. PEMS eAccess • Verify your data • Scroll to bottom • Click NEXT

6. What type of account should I request? Manager, Emergency Preparedness • If you are the Manager, Emergency Preparedness (Area / District) EMT Emergency Manager • If you fill the Primary or Alternate Emergency Manager (Installation/District) role in the IEMP EMT Member • If you fill any Primary or Alternate role (other than the EMT Emergency Manager) in the IEMP • If you need to receive emergency alerts and information Content Manager • If you need control over documents but aren’t one of the managers listed above • If you are a contractor providing IEMP management support • If you need to reassign ownership of documents Read Only • If you need to view but not change data or be alerted

7. Managers, Emergency Preparedness

8. District / Installation EMT

9. Content Manager

10. Read-Only Access What can they do?

11. PEMS System Roles Select one of the PEMS System Roles from the drop-down box: • Select your role • Click SELECT VALUES

12. Choosing a Location • Depends on which Emergency Team you are assigned to: • Headquarters • Area EOC / EMT / ERT • District EMT • Installation EMT • If assigned to more than one District Team, select the Area those Districts are attached to instead of identifying just one District • If assigned to more than one Installation Team, select the District those Installations are attached to instead of identifying just one Installation • If you are on an Installation EMT write in the name of the Installation EMT – not the name of the facility or organization you report to

13. PEMS eAccess • Using the drop-down list, specify the area for “Which Coordinator should review this request?” • Select your Area from the drop down list. • Click on the red text “Click here to Make Selection” to choose your District. • Choose which Emergency Team you are assigned to from the choices in the drop down list.

14. 1 3 2 PEMS eAccess • To change the name of the District that you had selected, click the text, “Click Here to Change Selection” and select the correct District name. • Select your Manager EP (District / Area) by clicking on “Search Manager by Name” and select from the list. • Click NEXT • Enter your Installation name.

15. Unit 5 eAccess Procedures Summary – In this section we’ve covered: • The PEMS Approval Process • Who is eligible for PEMS access • How to request PEMS Access • What PEMS access rights to request • What location level to request access to

16. For More Information About PEMS IEMP Helpdesk IEMPHelp@usps.gov