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eSourcing made easy PowerPoint Presentation
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eSourcing made easy

eSourcing made easy

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eSourcing made easy

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  1. eSourcing made easy

  2. Key facts about SourceWeb • eSourcing software and services company • Established in 2011 • Headquartered in Gurgaon, NCR with regional office in Chennai • Set up by two young and pedigreed engineers cum management graduates • Leadership success at IBM, Sify, BPCL, MapmyIndia, Bain & Company, BNP Paribas, Leo Burnett etc. • Significant experience in purchase, finance, operations and automotive domain within the core and advisory team

  3. SourceWeb has a simple mission To empower businesses to manage their sourcing function in the most efficient way- by widespread adoption of innovative, easy to use, rapidly deployed and cost effective applications SourceWeb represents a paradigm shift in the way eSourcing software is designed and delivered. This is what differentiates SourceWeb from competition

  4. What is eSourcing? • Simply put, using electronic tools for conducting sourcing activities • Suitable for all type of sourcing requirements • Direct material • Indirect material • Capital equipment • Services • Incorporation of price as well as non-price factors Market information Get quotes Negotiate prices and choose winning supplier(s) Award work and conclude contract

  5. Why is eSourcing beneficial to you and your suppliers? Clear benefits for you… • Fast cost reduction and high RoI • Improved efficiency and centralization of information • Repeatability and audit ability of the sourcing process • …and your suppliers • Transparency and openness in sourcing • Instant feedback and closure through an interactive process • Shortening of sales cycle leading to lower sales cost

  6. eSourcing is easy to do; simple eSourcing tools correspond to various stages of sourcing RFP Search for suppliers of various products and services Create and publish RFIs, RFPs and RFQs Conduct negotiations online Select a supplier, conclude contracts and place order Save money Supplier Registration RFX Reverse Auctions Contract Management Click to navigate These are discrete sourcing processes. One can use eSourcing tools for any one or combination of these

  7. eSourcing is easy to do; simple eSourcing tools correspond to various stages of sourcing RFP Search for suppliers of various products and services Create and publish RFIs, RFPs and RFQs Conduct negotiations online Select a supplier, conclude contracts and place order Save money Supplier Registration RFX Reverse Auctions Contract Management Click to navigate These are discrete sourcing processes. One can use eSourcing tools for any one or combination of these

  8. Supplier Registration enables you to engage existing suppliers and court new suppliers 24X7

  9. SourceWeb Supplier Registration is focused on the right features

  10. eSourcing is easy to do; simple eSourcing tools correspond to various stages of sourcing RFP Search for suppliers of various products and services Create and publish RFIs, RFPs and RFQs Conduct negotiations online Select a supplier, conclude contracts and place order Save money Supplier Registration RFX Reverse Auctions Contract Management Click to navigate These are discrete sourcing processes. One can use eSourcing tools for any one or combination of these

  11. RFX is a multipurpose module, with wide usage across departments • Request for Information • Requesting expression of interest (EoI) and also information from suppliers • Understand supplier market dynamics • Obtain information so that a common RFP document can be invited RFQ RFX RFP RFI • Request for Quote • Invite formal quotes for purchase items • Sealed bids from suppliers invited and evaluated • Can use the bids to set up a reverse auction, depending on item type • Request for Proposal • Invite proposals from suppliers • Pre-qualify them for bidding round if they meet the technical & commercials requirements

  12. RFX, simplifying management of your RFPs Supplier/ Vendor I Buyer/ purchaser • Simplifies RFX management for any product/ service • Manage suppliers, publish RFX, invite bids & evaluate at the click of a mouse II III IV

  13. SourceWeb RFX focuses on usability and support, and has the right number of features • Usability Support & service • Features • Create partial forms- save drafts • Step by stem wizards to create RFX and create RFX response • Export forms and responses to excel, word, PDF • Use existing RFX as templates for re-use • Batch downloads of attachments • Industry category master • Global location maser • “Unit of measurement “master • Multiple time-zones support • Multiple currency support • Dynamic form creation • RFX accessibility- private/ open • Deadline- hard/ soft • My Suppliers- buyer’s supplier network • Edit published RFX • Summary of changes in tracked mode • Change privacy and deadline of a published RFX • Add and delete suppliers from published RFX • Un-submit supplier responses • Retract RFX • Reminders to suppliers • Auto/ manual close RFX • Live response status • Live response tabulations- quotes, questionnaire responses, by supplier etc. • Buyers • Guided on-boarding/ self registration • Search and respond to public RFX • Notify intention to respond • Request resubmission of response • Summary of changes of republished RFX • Suppliers • 12x5 support • Onsite support • Remote debugging • FAQs • Security • SSL enabled website- https:// • Audit trail • Auto expiry of password • Email authentication • Strict access control rights management • Firewalls • Intrusion detection systems • IP Block • Antivirus • Disaster recovery • Backup policy • Common • Dashboards • Profiles • System notifications • Private messaging • List of pending actions for easy tracking 13

  14. The benefits of using SourceWeb RFX are easy to see, quick to achieve and measureable 14

  15. SourceWeb RFX has the highest level of internet security • SourceWeb places a huge amount of emphasis on security, and has adopted world’s best and most stringent security standards • https://- SSL enabled website which ensures secure transmission of data between user’s machine & server • Strict access control policies, rights management • Use of latest firewalls • Intrusion detection system • Antivirus • Audit Trail, IP block, etc. • Disaster management system • Auto expiry of password, email authentication

  16. Sourceweb RFX is quick and easy to deploy • Receive the welcome kit in a secured file from SourceWeb • Use the given login credentials to login to https://www.sourceweb.in for the first time • Change the password at first login • You are good to go. Start saving. Call us for any help

  17. eSourcing is easy to do; simple eSourcing tools correspond to various stages of sourcing RFP Search for suppliers of various products and services Create and publish RFIs, RFPs and RFQs Conduct negotiations online Select a supplier, conclude contracts and place order Save money Supplier Registration RFX Reverse Auctions Contract Management Click to navigate These are discrete sourcing processes. One can use eSourcing tools for any one or combination of these

  18. What is Reverse Auction? • Most popular way of conducting negotiations online • Sellers compete to win the right to supply goods and services • The price decreases progressively until no more lower bids are received • Real time competitive event helps reach the correct market price quickly • Price needs not be the only criteria- weights can be assigned to non-price criteria like switching costs, product quality, service quality, reliability etc.

  19. Reverse Auction- how does it work, an example • Let us take an illustrative example • Lets say you need to buy steel plates for your upcoming project • Steel Plates are required in 3 to 12mm thickness 12mm 10,000 Kg 10mm 10,000 Kg 8mm 5,000 Kg 6mm 5,000 Kg 3mm 5,000 Kg

  20. Reverse Auction- how does it work, an example Server Date-Time: 05-Feb 13:00:00 Auction Ends in: 120 Min, 0 Sec

  21. Reverse Auction- how does it work, an example Server Date-Time: 05-Feb 13:09:50 Auction Ends in: 110 Min, 10 Sec

  22. Reverse Auction- how does it work, an example Server Date-Time: 05-Feb 13:20:00 Auction Ends in: 100 Min, 0 Sec

  23. Reverse Auction- how does it work, an example Server Date-Time: 05-Feb 14:00:00 Auction Ends in: 60 Min, 0 Sec

  24. Reverse Auction- how does it work, an example Server Date-Time: 05-Feb 14:15:00 Auction Ends in: 45 Min, 0 Sec

  25. Reverse Auction- how does it work, an example Server Date-Time: 05-Feb 14:56:00 Auction Ends in: 4 Min, 0 Sec

  26. Reverse Auction- how does it work, an example Server Date-Time: 05-Feb 15:06:00 Auction Ends in: Auction ended

  27. Reverse Auction- how does it work, an example

  28. What benefits do I get out of reverse auction? Save hard cash • Competitive bidding ensures that price reaches the ‘correct market price’ • Savings between 5-50% are common, depending upon the category • Time is money • Price negotiation can take months, especially if number of suppliers is large • With reverse auction, you can discover the right price in as less as 30 minutes • Transparency and audit • Electronic process with automatic error checking and audit trail • Trails and reports can be used for audit purposes. Purchase auditors will love you for it • Good suppliersalways like it • Shortening of sales cycle leading to lower sales cost for suppliers • Transparency and openness in sourcing- opportunity for non incumbent progressive suppliers

  29. How to do a reverse auction- general guidelines* Clear specifications • Create very clear WRITTEN specs for the product/ service • Attach supporting documents, pictures, test specifications • Allow time and opportunity to suppliers to ask questions/ clarifications • Market dynamics • Competition for your business should be high. Suppliers should be willing to compete for your business • Order should be attractive for the suppliers • The number of competing suppliers should not be too low • Prequalification of suppliers • Critical ingredient for success. Prequalify using questionnaires. Can use eRFX tools or do in offline way** • Ensures suppliers have the capability to deliver and understand the product specifications well • Helps set start prices • Supplier communication • Important to convey your own commitment to reverse auction process to suppliers • Walk the talk by using bids received in reverse auctions to award business • Reverse auctions benefits good suppliers. Communicate the benefits. *SourceWeb provides a detailed document on guidelines to doing a reverse auction. Please do not hesitate to ask for the document**SourceWeb provides an extremely easy to use and cost effective eRFX software

  30. Purchase categories most often sourced using reverse auctions

  31. Why use SourceWeb for Reverse Auction? • Extremely easy to use • Proactive phone and email support • Best practices embedded • Free guides and resources to help get more out of your events • Transparent per auction pricing • No ‘percentage of identified savings’ pricing

  32. Features of SourceWeb Reverse Auction (1 of 2) • Technology • Based on robust Microsoft .Net 2.0 and Microsoft SQL Server • Easy to use GUI-Windows Interface • Application and data security through passwords and code obfuscation • Application and data hosted on servers managed by Amazon Web Services • Settings • Any number of items per auction • Auctions in any currency • Bidders and buyers can be in different time zones • Auto extension • Upload specifications and documents

  33. Features of SourceWeb Reverse Auction (2 of 2) • Software Features • Instant Smart Notifications for winning bids, new messages, auction status changed, auction extension, auction paused, auction extended • Send and receive messages from admin during the auction • Buyer • Bidding status for all items in the auction • Ability to pause the auction • Real time bidding graphs • Post Auction reports with • Complete auction details and history • Bidding graphs • Winning bids and bidders with rank (L1,L2..) • Auction savings • Bidder • Direct and proxy bidding • Bids can have bid decrement set at item level • Excessive bid variation warning • Next valid bid automatically suggested in bidding window

  34. Step by step guide to a SourceWeb Reverse Auction- a collaborative, methodical process

  35. eSourcing is easy to do; simple eSourcing tools correspond to various stages of sourcing RFP Search for suppliers of various products and services Create and publish RFIs, RFPs and RFQs Conduct negotiations online Select a supplier, conclude contracts and place order Save money Supplier Registration RFX Reverse Auctions Contract Management Click to navigate These are discrete sourcing processes. One can use eSourcing tools for any one or combination of these

  36. Effective Contract Management has huge benefits: risk mitigation, efficiency, governance

  37. SourceWeb Contract Management is focused on the right features, not maximum features

  38. We are happy to help • Former VP, MapmyIndia • Ex Management Consultant, Bain & Company • MBA, IIM Bangalore • B Tech, IIIT Allahabad • Instrumental in growing MapmyIndia to the leading navigation player in the region • Experience of solutioning and management consulting at the highest level. Experience of raising equity at MapmyIndia • Konark.singhal@sourceweb.in/ 9818657760 Manesh Jain Konark Singhal • Former strategy consultant, IBM • Ex Project Manager, Sify Software • MBA MDI Gurgaon (Gold medallist) • Rich experience in Implementing large IT initiatives delivering business value • Experience in Product Management and Client facing functions • Experience in implementing channel management and extra enterprise solutions • Manesh.jain@sourceweb.in/ 9899756997