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State DOTs and DBE Implementation Friday, August 9, 2013 Randelle Ripton DBE Technical Advisor. State DOTs & DBE Implementation. This session will address the following : What does it mean to foster small business participation?

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state dots and dbe implementation friday august 9 2013 randelle ripton dbe technical advisor

State DOTs and DBE ImplementationFriday, August 9, 2013Randelle RiptonDBE Technical Advisor

state dots dbe implementation
State DOTs & DBE Implementation

This session will address the following:

What does it mean to foster small business participation?

Oversight & Reporting Requirements for States and their subrecipients

Open Question & Answers

fostering small business participation
Fostering Small Business Participation
  • What does your small business element include?
    • Race-neutral set-asides for prime contracts ?
    • Bid specifications requiring the creation of appropriately sized subcontracts?
    • alternative acquisition strategies supporting the creation of joint ventures?
fostering small business participation1
Fostering Small Business Participation
  • 48 of the 52 States and Territories
    • Have Approved Small Business Elements
  • FTA, FHWA & FAA issued joint approvals of the §26.39 submissions
unbundling
Unbundling
  • Consider “unbundling” large projects into smaller pieces DBEs and SBEs can reasonably perform.
    • Low Bid?
      • price preference for small businesses

Photo credit: www.businessmodelstudios.com

strategies
Strategies

Require prime bidders to identify subcontracts within a large contract

small business set aside
Small Business Set-Aside?
  • Establish a small business set-asidefor prime contracts
    • Must be absent social disadvantage!
    • No DBE contract goals within here.

Photo Credit: Microsoft Online Stock Photos

prime specifies subcontracts
Prime specifies subcontracts

Have the prime provide subcontracting opportunities of a size that small businesses can perform

how do you know if you re successful
How do you know if you’re successful?
  • How much of your business is done with small businesses?
  • Has your DBE participation improved?
capacity building
Capacity Building?

* Success Runs in Our Race: The Complete Guide to Effective Networking in the Black Community by George C. Fraser

  • Networking and relationship-building is critical!
    • Professional success is about 85 percent “who” you know and 15 percent “what” you know.*
    • Successful people spend over half their time building relationships.*
understanding the 250k threshold
Understanding the $250k threshold
  • FTA recipients receiving planning, capital and/or operating assistance who will award prime contracts (excluding transit vehicle purchases) exceeding $250,000 in FTA funds in a Federal fiscal year;
who s responsible
Who’s responsible
  • Direct recipients responsible for subrecipients
    • Subs report through direct recipients

Photo credit: Draw Street hierarchy www.bfoit.org

grant contract assurance
Grant & Contract Assurance
  • (a) Each financial assistance agreement you sign with a DOT operating administration (or a primary recipient) must include the following assurance:
goal setting
Goal Setting
  • Overall goal based on the work that you and your subrecipients will undertake
    • This included a race conscious & race neutral split
    • What are your subrecipients doing?
      • Many believe that the being required to “do DBE” means
monitoring
Monitoring
  • must include a monitoring and enforcement mechanism
    • work committed to DBEs must be performed by the DBEs
    • written certification that you have reviewed contracting records and monitored work sites
reporting
Reporting
  • mechanism must provide for a running tally of actual DBE attainments ( e.g., payments actually made to DBE firms), including a means of comparing these attainments to commitments.
    • More than just the Uniform Report
accountability
Accountability

if you fail to implement your program in good faith, you are in noncompliance with this part.

  • §26.47