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Integrated IT Approach for Incorporating Facilities Data. An Open Discussion Facilitators: Tom Higerd Robert Gorlitsky. MUSC’s IT Organization. MUSC Pertinent “Family” Profile First medical college in the South ~12,500 “employees” ~1, 200 FT & 75 PT Faculty
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An Open Discussion
MUSC Pertinent “Family” Profile
First medical college in the South
~1, 200 FT & 75 PT Faculty
6 Colleges - ~2,400 students & ~600 post-doctoral trainees
~$ 970 M Annual Budget
~$ 140 M in Sponsored Research
123 Buildings, ~4.6 M SF, ~2.6 M ASF, ~16.700 Rooms
CCIT managed by Quovadx
Center for Computing and Information Technology
~$ 12 M Contract with ~150 IT personnel
Infrastructure to …… to Electronic Medical Records
IT-Lab (~7 individuals) serve as contemporary problem solvers
Dr. Starmer’s “skunks”
IT Coordinators (~35 varying IT skills residing in academic units)
Very good infrastructure, multiple platform, best-of-breed SW
General Outline of Discussion
Non-centralized system for maintaining space data
Relationship between PI assigned space and award $
Open discussion focused on best practices in using facilities inventory for planning purposes, for accountability, etc.
Facilities information contained in two databases
Search criteria can also be combined to show the total inventory and handle cases where a single faculty member is a member of multiple departments.
• Building Name • On Loan From
• Building Number • Room Descriptor
• Room number (e.g. BS106) • Faculty Assigned
• Area (Net Square Feet; NSF) • Faculty Rank
• Administrative Unit (e.g. College of Medicine) • Contact Person
• Centers/Institute Name (e.g. Cancer Center) • Last Updated
• Department (e.g. Pediatrics) • Open Comments
• Division (e.g. Pediatric Cardiology)
Web Space Database
Master Space Database
Focused primarily on assigned research space
Space Assigned to College of Medicine
(as of 11/15/99)
Rooms are classified based on their functional use from a list of 53 descriptors (e.g. Faculty Office, Research Lab Support, Research Dark Room
Of the 215,637 ft2 dedicated to research:
173,986 ft2(or 81%) are labs assigned to individual researchers
41,651 ft2 (or 19%) are research support space not assigned to individual researchers (e.g. cold rooms, shared equipment rooms, dark rooms)
Of the 173,986 ft2 of labs assigned to individual researchers:
6,239 ft2 of labs are listed as vacant (undergoing renovations, holding for recruitment of new faculty, etc.)
Leaving 167,747 ft2 lab space currently assigned to individual researchers
The 167,747 ft2 of lab space is assigned to 187 researchers
The average lab assigned to a researcher is 897 ft2
In addition, there is an additional 223 ft2(on average) of common support space available to each researcher
$ 32,294,546 of Direct Costs
$ 10,096,525 of Indirect Costs
or $ 253/ft2
or $ 193/ft2
or $ 60/ft2
College of MedicineResearch Funding and Lab Space(Continued)
The awards that require the 167,747 ft2laboratory space total
Under the best and realistic scenario, only ~80% of researchers are funded at any moment (due to unfunded periods between grants, recruitment of junior faculty without funding, etc.).
Recomputed, the funding per ft2 becomes:
III. Research Expenditures
IV. Facilities Metrics & Plans
II. Active Employees
Upcoming challenges – academic plan, federal indirect cost audit, retirements, & budget cuts – lead us into new territory regarding what we need to know about space.
Solution? Adoption & modification of MUSC’s system allows us a head start on improved access to information – not just data.
To improve knowledge related to and therefore your management of University utilized space
Facilities Metrics & Plans