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Connect Calendaring & Scheduling Jamie Sonsini OIST-CI May 2013

Connect Calendaring & Scheduling Jamie Sonsini OIST-CI May 2013. Today’s Presentation. Discussion – Demonstration - Questions We Don’t K now E verything (Yet ) Please Save Questions for the End. Differences: What’s A Calendar?. Oracle Calendar. Office 365 Calendars. VS.

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Connect Calendaring & Scheduling Jamie Sonsini OIST-CI May 2013

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  1. ConnectCalendaring & SchedulingJamie SonsiniOIST-CIMay 2013

  2. Today’s Presentation • Discussion – Demonstration - Questions • We Don’t Know Everything (Yet ) • Please Save Questions for the End

  3. Differences: What’s A Calendar? Oracle Calendar Office 365 Calendars VS

  4. Differences: The Process Accept Invitation Accept Invitation Invitation Invitation Reply Update Reply Update

  5. Differences: Invitation Options • Set & Conveyed by Organizer • Date-Time or All-Day-Event • Location • Subject • Private • Reminder • Show Time As (Free, Tentative, Busy, Away) • Attachments • Not Conveyed • Importance • Categories

  6. Some Best Practices • Select Client Carefully • Accept/Decline EVERY Invitation • Send a Response to Organizer • NOT the Organizer? DON’T Modify the Meeting! • Remove all Cancelled Meetings • Change a Meeting? Send Update to EVERYONE • Use Hand-Held for Appointments or View Meetings - NOT to Schedule/Handle Meetings

  7. More Best Practices • Repeating Meetings • Calculable Series • Exceptions Allowed – But not TOO many! • Use an End Date • Delegates • Minimize Number of Delegates • Only 1 Person to Process Meeting Requests • Owner & Delegate – Use the Same Application

  8. Calendar Migration • All–In Users • Automatically Migrate Oracle Calendar Data • Calendar-Only Users • Opt in Process to Migrate Oracle Calendar Data • Assigned @ucsb.edu Email Address • Resources • Naming Convention: DeptID-Type-Identifier • ISC-ROOM-SAASB4101WW@ucsb.edu • ISC-VACATION-OSG@ucsb.edu DeptID = UCSB Subdomain

  9. What is Migrated*? • Calendar Data & Tasks • Title, Times, Invitees, Attachments, Details, Reminders, Importance, Access, Location, Ownership & Attendance • Holidays - Not • Permissions – Not • Designates – Not • Personal Notes - Not • Groups/Oracle Calendar Contacts – Not *Migration – Will NOT Overwrite Calendar Data

  10. Repeating Meetings

  11. Terminology - Meetings

  12. Terminology - Day Events & Daily Notes

  13. Migration Sequence of Events • Department “Clean up” Prior to Migration • Proposed Schedule to All Departments • Migration (Across a Weekend) • Friday - Disable Oracle Calendar Access (>5 PM) • Calendars Migrated Connect Available During Migration (Be Careful) • Monday - Issues/Problems? • Missed accounts? - We have 1 week to fix!!

  14. Demonstration

  15. Some Thoughts About Clients… • Outlook (Windows or Macintosh) • Outlook Web App (OWA) • Macintosh Calendar • Thunderbird with EWS & Lightning

  16. Questions So….when’s this happening?

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