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How to Report Preschool-Aged Students 2012-3013

How to Report Preschool-Aged Students 2012-3013. Opening Enrollment & Location Code Reporting Rules for Grade PS:. Grade PS –Reporting Rules: Page 25 (SIRS) http://www.p12.nyse d.gov/ irs /sirs/. Grade PS –Reporting Rules: Page 26 (SIRS) http://www.p12.nyse d.gov/ irs /sirs/.

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How to Report Preschool-Aged Students 2012-3013

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  1. How to Report Preschool-Aged Students2012-3013

  2. Opening Enrollment & Location Code Reporting Rules for Grade PS:

  3. Grade PS –Reporting Rules: Page 25 (SIRS)http://www.p12.nyse d.gov/irs/sirs/

  4. Grade PS –Reporting Rules: Page 26 (SIRS)http://www.p12.nyse d.gov/irs/sirs/

  5. Opening Enrollment & Location Code Reporting Rules for Grade PKH or PKF:

  6. UPK & PreK Reporting Rules: Page 27 (SIRS) http://www.p12.nysed.gov/irs/sirs/

  7. Program Service Disability Codes Used for Grade PS:

  8. Grade PS Program Service Disability Code: • Preschool-aged student with a Disability – 5786. Use this code ONLY if the child was classified by CPSE). If the student is in the determination process (4034/140) do NOT report this disability type until the child is classified by CPSE and SPED services start.

  9. Program Service Codes Used for Grade PKH or PKF:

  10. Other “PreK” Program Fact (Services) Codes: • “Other” PreK program — 990 Level Designation: District-level service. Description: Indicates participation in a prekindergarten program other than UPK. Entry Date: Date student enrolls in the program. Exit Date: Date the student completes the program or date the student terminates the program without completing it. Reason for Ending Code: Not used • Preschool-aged student with a Disability – 5786 (ONLY if the child was classified by CPSE)

  11. UPK Program Fact (Services) Codes: • “Universal” PreK program —902 (Students reported with a 902 Program Service Code must also be reported with a Universal PreK Setting code (see below) Level Designation: District-level service. Description: Indicates participation in a Universal Prekindergarten Program. Entry Date: Date student enrolls in the program. Exit Date: Date the student completes the program or date the student terminates the program without completing it. Reason for Ending Code: Not used • Type: Universal PreK Setting Codes (Report one ONLY if the student was reported with a 902 code above) 1309 District-operated; 1320 Day care center; 1331 Head Start; 1342 Family or Group Day Care; 1353 Nursery School; 1364 BOCES; 1375 Special Ed 4410 Preschool; 1386 Nonpublic School; 1397 Museum; 1408 Library; 1419 Other • Preschool-aged student with a Disability – 5786 (ONLY if the child was classified by CPSE)

  12. Review and Cheat Sheets for Grades PS, PKH & PKF:

  13. Grade “PS” Review: • Grade PS Student: • You are reporting their services received only. Not their enrollment in a building. • The BEDS of location is their SPED service provider code. • They are the only students to get the codes (4034 and 140 – determination process codes) • The 4034 and 140 codes are the only enrollment codes that can have the district BEDS of location (District code +0000) in the enrollment screen. • 4034 is ALWAYS ended with a 140 code. A 140 code ends the determination process for any reason (i.e. parents stop evaluation or a meeting was held an a decision was made) • The 5786 program service code (preschool aged student with a disability) is only assigned if the child is found to be classified (following 4034/140 codes) and services start. • If a child received summer CPSE services as a grade PS student – they need the appropriate enrollment records and program service records.

  14. Grade “PKH” or “PKF” Review: • Grade PKH or PKF Student: • You are reporting their enrollment in a building/program (UPK or Prek Program) • Report EVERY Grade PKH or PKF students (classified or not) • There are two types of PreK programs: UPK and “other” Prek • If the program is a DISTRICT-OPERATED UPK program, you need: Your district building BEDS code as the location code in enrollment and Grade PKH or PKF. You also need TWO program service codes: • 902 Universal PreK Program • 1309 District-operated setting type • If the program is a UPK Program NOT district-operated, you need: Your district code +0666 at the end as the location code in enrollment and Grade PKH or PKF. You also need TWO Program Service Codes: • 902 Universal PreK Program • A setting type code – do NOT use 1309 district-operated • If the program is an “Other” PreK program (i.e. BOCES program, not a Universal PreK program), you need: The program BEDS Code (i.e. BOCES code) as the location code in enrollment and Grade PKH or PKF. You also need ONE program service code: • 990 “Other” PreK Program

  15. Contact Info and Cheat Sheets: • Please see our Cheat Sheets on our Resources/Announcements/Downloads page: http://portal.neric.org/sites/services/DW/Pages/Downloads.aspx • http://portal.neric.org/sites/services/DW/Documents/Help%20Documents/CPSE%20ENROLLMENT%20RECORD%20FLOWCHART.pdf (Grade PS and District operated UPK flow chart) • http://portal.neric.org/sites/services/DW/Documents/Cheat%20Sheets/How%20to%20Report%20UNIVERSAL%20PreK%20Students.pdf (How to Report UPK students) • http://portal.neric.org/sites/services/DW/Documents/Cheat%20Sheets/UPK%20AND%20PK%20ENROLL%20LOCATION%20AND%20PROGRAM%20TYPE%20AND%20SETTING%20CHEAT%20SHEET.pdf • (UPK and Other PreK Cheat Sheet) • Under “Policy,” click “Reporting Student Data in SIRS” on pages 25-27 (Grade PS, PKH or PKF enrollment codes and location codes): http://www.p12.nysed.gov/irs/sirs/ • Please email all questions to: DWHelp@neric.org • Or call our Data Warehouse Hotline at: 518-862-5409

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