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Spring 2011 FCAT/FCAT 2.0 TRAINING MATERIALS. Evaluation services staff. Raymond Bell Tammy Cantrell Karlene Collier June Johnson Telephone Numbers: 469-5386 or 469-5385 or 469-5387. Training Materials Link.

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Spring 2011 FCAT/FCAT 2.0 TRAINING MATERIALS


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    1. Spring 2011 FCAT/FCAT 2.0 TRAINING MATERIALS

    2. Evaluation services staff • Raymond Bell • Tammy Cantrell • Karlene Collier • June Johnson • Telephone Numbers: 469-5386 or 469-5385 or 469-5387 Training Materials SPRING 2011

    3. Training Materials Link These training materials are available on the EVALUATION SERVICES Website: http://eval.escambia.k12.fl.us Training Materials SPRING 2011

    4. Levels of responsibility • District Test Coordinator • Raymond Bell, Evaluation Services 469-5386 • School Test Coordinator • Test Administrator • Test Proctors • Test Volunteers (2nd Set of Eyes) Training Materials SPRING 2011

    5. Training overview-targeted groups Training Materials SPRING 2011

    6. Session 1 PROCTORS VOLUNTEERS TEST ADMINISTRATORS SCHOOL TEST COORDINATORS Training Materials SPRING 2011

    7. Test security • Breaches of security are criminal offenses • Florida Test Security Statute 1008.24 • Appendix B contains the Test Security Statute and Rule • Review Security Statute & Rule: • Writing Manual - Pages: 73- 76 • RMS Manual – Pages: 283-286 • CBT Administration Manual for Grade 10 Mathematics and Mathematics Retakes – Pages: 123-126 • Review List of Prohibited Activities • Writing Manual – Page: 74 • RMS Manual – Page: 284 • CBT Administration Manual for Grade 10 Mathematics and Mathematics Retakes – Page: 124 • Report Security Breaches to District Coordinator Training Materials SPRING 2011

    8. Prohibited activities • Give examinees access to test questions prior to testing • Copy, reproduce, or use in any manner inconsistent with test security rules all or any portion of any secure test booklet • Coach examinees during testing or alter or interfere with examinees’ responses in any way • Make answer keys available to examinees • Fail to follow security rules for distribution and return of secure test materials as directed, or fail to account for all secure test materials before, during, and after testing • Fail to follow test administration directions specified in the test administration manuals or participate in, direct, aid , counsel, assist in, or encourage any of the acts prohibited in this section Training Materials SPRING 2011

    9. Reporting security breaches • Proctor/Volunteer reports to Test Administrator • Test Administrator reports to School Coordinator • School Coordinator reports to Site Administrator and District Assessment Coordinator REPORTING SHOULD BE DONE IMMEDIATELY Training Materials SPRING 2011

    10. FCAT Writing & Escambia Writes Daily Test Administration Schedule Slide 10

    11. Reading, Mathematics, & ScienceDaily Test Administration Schedule Slide 11

    12. Reading, Mathematics, & ScienceDaily Test Administration Schedule Slide 12

    13. Reading, Mathematics, & ScienceDaily Test Administration Schedule There should be no deviation from the established FCAT/FCAT 2.0 administration schedule unless districts requested and received written approval from the FDOE prior to implementation. MAKE-UP TESTING Make-up testing may begin on Day 2 and continue through Day 9, as needed. SECURE MATERIALS SHOULD NEVER REMAIN IN A CLASSROOM OVERNIGHT Slide 13

    14. Reading, Mathematics, & ScienceDaily Test Administration Schedule(continued) Grade 10 Mathematics • Computer-based • Paper-based versions will ONLY be provided to students with allowable paper-based accommodations and must be special ordered • One 160-minute session • Scheduled 10 minute break after 80 minutes • Individual breaks, as needed • Mathematics sessions may begin on Day 3 Grade 10 students MAY NOT be tested with Retake students (e.g., these students may not be tested at the same time in the same computer lab). Training Materials SPRING 2011

    15. Reading, Mathematics, & ScienceDaily Test Administration Schedule(continued) FCAT Retakes • Escambia’s one-week testing window • March 30 – April 6, 2011 • Reading Retake – Untimed-Begin March 30 • Paper-based • Mathematics Retake – Untimed-Begin March 31 • Computer-based • Paper-based versions will ONLY be provided to students with allowable paper-based accommodations • Sessions may be scheduled during the entire one-week testing window selected by district Training Materials SPRING 2011

    16. proctors • Proctors are school district employees • Non-school personnel are permitted to serve as volunteers (2nd set of eyes) • Both proctors and volunteers MUST be trained, made aware of security rules, and sign the FCAT Administration and Security Agreement – Signed document will be kept on file at the school • Writing Manual – Page: 79 • RMS Manual – Page: 289 • CBT Manual – Page: 135 Training Materials SPRING 2011

    17. Proctors’ role • Remain alert • Circulate quietly about the room • Be a careful observer • Primary role is to assist the Test Administrator and report any suspected problems in the room immediately • CANNOT do anything that would compromise the integrity of the testing process Training Materials SPRING 2011

    18. Difference between proctor and volunteer Training Materials SPRING 2011

    19. Proctor/volunteer cont. If proctor is assisting with accommodations for 504/ESE students then specific information about the accommodation(s) should be provided Materials to be provided to Proctors and Volunteers: • Daily Test Schedule • Prohibited actions during testing Personnel Needed Based on Student Participation: Best practice is to assign a minimum of 2 people to all test groups Training Materials SPRING 2011

    20. Session 2 TEST ADMINISTRATORS SCHOOL TEST COORDINATORS Training Materials SPRING 2011

    21. What’s New for the 2011 FCAT/FCAT 2.0Writing, Reading, Mathematics, & Science • Students will participate in the following assessments: • FCAT 2.0 Reading • Grades 3 – 10 students • FCAT 2.0 Mathematics • Grades 3 – 8 students • No comprehensive Mathematics assessment for Grade 9 students • FCAT Mathematics • Grade 10 students • FCAT Writing • Grades 4, 8, 10 students • FCAT Science • Grades 5, 8, 11 students • FCAT Reading Retake and/or Mathematics Retake • Retained Grade 10 and Grades 11-AD students • Short- and extended- response items have been removed from all assessments. Training Materials SPRING 2011

    22. What’s New for the 2011 FCAT/FCAT 2.0Writing, Reading, Mathematics, & Science • Student Grid Sheets and PreID labels • Ethnicity Category • Indicates whether a student is Hispanic or Latino • Grid Y for Yes OR N for No • Y or N is printed on student labels next to Hisp/Latino • Race Category • Grid Y for Yes OR N for No next to each category • Y may be gridded for more than one Race category • Race code(s) are printed on student labels next to Race Training Materials SPRING 2011

    23. What’s New for the 2011 FCAT/FCAT 2.0Writing, Reading, Mathematics, & Science • First school box in each school’s shipment is a white box with a red stripe for easy identification. • Schools will no longer be selected as Calibration schools. • No BLUElabels will be produced or distributed • Peach, Red, and White labels will be used for all TO BE SCORED materials, as applicable • Schools can access the Administration Record/Security Checklist with pre-populated security numbers of secure documents in PearsonAccess. Training Materials SPRING 2011

    24. What’s New for the 2011FCAT Writing • Writing prompt has been removed from the Writing Folder • NO barcode numbers on the Writing Folder or Prompt Sheet • Used prompt sheets are still considered secure materials and must be collected after testing • Maintain a record of required administration information • New Administration Record/Security Checklist • No field for security numbers • Fields added for verifying that students have returned each type of secure document (Writing folders, prompt sheets, and planning sheets) • Packages of Writing Prompt Sheets may be opened on the day of testing or on the evening before testing, but NO EARLIER Training Materials SPRING 2011

    25. What’s New for the 2011 FCATWriting • Writing PreID labels and rosters will arrive in districts two weeks prior to test administration and will not be included in the test materials shipment. • Large print Writing Folder is now 4 pages instead of 8 pages. • Test Group Code box has been added to the inside front cover of the Writing Folder. Training Materials SPRING 2011

    26. What’s New for the 2011 FCAT/FCAT 2.0Reading, Mathematics, & Science • New braille ruler for Grades 3 and 4 students. Rulers will be included in the braille test materials kits. • Session 4 of Grades 3 and 4 Mathematics contains items that require a ruler. • Rulers should not be distributed for Session 3 • Rulers will be provided on perforated sheets with other test materials Do not cut the edges of the ruler! Training Materials SPRING 2011

    27. What’s New for the 2011 FCAT/FCAT 2.0Reading, Mathematics, & Science • Mathematics Reference Sheets for Grades 5-AD students and Science Reference Sheets for Grades 8 and 11 students will be packaged as stand-alone pages and shipped with test materials. • Mathematics Reference Sheets available on the FDOE website: • FCAT, Grade 10/Retake http://fcat.fldoe.org/pdf/1011g10rfcatmrs.pdf • FCAT 2.0, Grades 6-8http://fcat.fldoe.org/fcat2/pdf/mg68rs.pdf • FCAT 2.0, Grade 5http://fcat.fldoe.org/fcat2/pdf/mg5rsr.pdf Training Materials SPRING 2011

    28. What’s New for the 2011 FCAT/FCAT 2.0Reading, Mathematics, & Science • Sample Test Materials (STMs) • Regular print STMs are provided in online format ONLY • http://fcat.fldoe.org/fcatsmpl.asp • Special document STMs are provided as paper copies • Sent to districts/schools in November 2010 • STMs can be used at any time, up to the day before the test, so that students become familiar with the format of the test(s). • Task Completion Checklists for both Test Administrators and School Testing Coordinators can be found in Appendix C of all Administration Manuals. Training Materials SPRING 2011

    29. What’s New for the 2011 FCAT/FCAT 2.0Reading, Mathematics, & Science • Computer Based Tests • All Grade 10 Mathematics • All FCAT Mathematics Retakes • End of Course Algebra • End of Course Geometry Field Test (selected schools only) • End of Course Biology Field Test (selected schools only) • Secondary schools will receive a separate Computer Based Test Administration Manual. This one manual will cover all computer based testing. • NOTE: affected schools will receive replacements for pages 27 & 40 of this manual. Training Materials SPRING 2011

    30. Reminders for the 2011 FCAT/FCAT 2.0Writing, Reading, Mathematics, & Science • FDOE encourages schools and districts to consider recycling manuals and other non-secure ancillary materials after scores have been reported. • Districts/schools are required to adhere to the daily testing schedule, unless a request for a change was made by the district and approved by the FDOE. • Test administrators are required to use ALL of the allotted time in each test session and should not end a session early. • A student with the accommodation of extra time must complete one session before continuing to the next session. • If a student starts a test and leaves school without finishing (for an appointment, illness, etc.), he/she will NOT be allowed to complete the test - NO EXCEPTIONS • If you have concerns consider testing the student on a make-up day Training Materials SPRING 2011

    31. Reminders for the 2011 FCAT/FCAT 2.0Writing, Reading, Mathematics, & Science • Students may not have any electronic or recording devices at their desks, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them. • If a student is found to be in possession of ANY electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy. • Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. • Carefully read the Test Security Policies and Procedures to ensure that you are following the correct procedures. • District assessment coordinators must require that school administrators, school assessment coordinators, test administrators, and proctors sign an FCAT/FCAT 2.0 Administration and Security Agreement. • Test administrators must NOT administer the FCAT/FCAT 2.0 to their family members. Training Materials SPRING 2011

    32. Reminders for the 2011 FCAT/FCAT 2.0Writing, Reading, Mathematics, & Science Large Print, Braille, and One-Item-Per-Page (OIPP) • Students using large print materials must record their responses in the large print Writing folder or the appropriate large print test and answer book. • Test administrators should record verbal or signed responses in the large print documents provided for that student. • Students using braille materials must record their responses on braille paper. • Test administrators should record verbal or signed responses into the regular print Writing folders, answer books, answer folders, or test and answer books provided for that student. • Students using one-item-per-page for RMS materials must record their responses in the one-item-per-page test and answer book. • Test administrator should record verbal or signed responses into the regular print answer book, answer folder, or test and answer book provided for that student. • No one-item-per-page materials for Writing. Training Materials SPRING 2011

    33. Reminders for the 2011 FCAT/FCAT 2.0Writing, Reading, Mathematics, & Science • Forms and materials located at www.PearsonAccess.com/fl under the Support tab • Comment Forms • Student (CBT only) • Test Administrator • School Coordinator • District Coordinator Ensure that comment forms are reviewed before testing and complete them after testing. • Administration Record/Security Checklist • Missing Materials Form • Test Irregularities and Security Breaches Form • Braille Scripts Training Materials SPRING 2011

    34. Reminders for the 2011 FCAT/FCAT 2.0Writing, Reading, Mathematics, & Science Florida Alternate Assessment • Testing window closes on TUESDAY, March 1, 2011 • Return ALL Alternate Assessment Materials, properly packaged to EVALUATION SERVICES NO LATER THAN WEDNESDAY, March 2ndBEFORE 2:00 PM Contact: John Bouchard at 469-5593 for questions regarding the Florida Alternate Assessment Training Materials SPRING 2011

    35. Reminders for the 2011 FCAT/FCAT 2.0Writing, Reading, Mathematics, & Science • Schools must maintain an FCAT Security Log for each testing room • Home School Students, Virtual School and Private School McKay Scholarship Students in order to participate in an activity on a public school campus: • MUST have a valid photo ID • MUST have proof of current immunizations or exemption, if not posted to TERMS Refer parents to the School Choice office @ 469-5582 if they have questions Training Materials SPRING 2011

    36. Students to be Tested • In general, all Florida public school students enrolled in tested grade levels (Grades 3-11) participate in the FCAT/FCAT 2.0 per Section 1008.22(3)(c)8, Florida Statute. Students must take the test appropriate for the grade level in which they are enrolled. • Grade 10 students • First time Grade 10 students (students who entered Grade 9 in Fall 2009) participate in the Grade 10 FCAT 2.0 Reading and Grade 10/Retake FCAT Mathematics. • Retained Grade 10 students do not participate in the FCAT 2.0 Reading • Students enrolled in Grade 10 participate in the FCAT/FCAT 2.0 regardless of any ACT or SAT concordant scores on file. Training Materials SPRING 2011

    37. Students to be Tested (continued) • RETAKE students • Retained Grade 10 and Grades 11-AD students participate in FCAT Retake Reading and/or Mathematics if they have not previously taken or passed one or both parts of the FCAT OR achieved an ACT or SAT concordant score(s) to meet their graduation requirement • Adult high school students who have not yet passed both parts of the FCAT required for graduation with a standard diploma • Certificate of Completion students • Students in the second or third year of the Three-Year Graduation Program Students that MAY NOT participate in Retake administrations • Students who have received a GED diploma • Students enrolled in grade levels below Grade 10 • Home Education Program students (TERMS N998, FCAT 9998) • FTC Scholarship Program students • McKay Scholarship Program Private School students (3518) Training Materials SPRING 2011

    38. Students to be Tested (continued) • Home Education Program students • MAY participate in the FCAT/FCAT 2.0 appropriate for their grade-level . If the student takes the FCAT then the results MUST be used as the student’s measure of annual progress • McKay Scholarship Program students in: • PRIVATE schools MAY participate in the FCAT/FCAT 2.0 appropriate for their grade level. Testing will be in their school of residence • PRIVATE school MAY NOT take the Retake test or the Florida Alternate Assessment • In PUBLIC schools MUSTparticipate in the FCAT/FCAT 2.0 • Florida Tax Credit (FTC) Scholarship Program students • INDIVIDUAL students MAY participate in the FCAT/FCAT 2.0 appropriate for their grade-level • District Virtual Instruction Program students (School Number 7001) • MUSTparticipate in the FCAT/FCAT 2.0 • K-8 Virtual School Program students(formerly Connections Academy and Florida Virtual Academy) • Grades 3–8 MUSTparticipate in the FCAT/FCAT 2.0 Training Materials SPRING 2011

    39. Students to be Tested (continued) • English Language Learners (ELLs) • ALL ELLs are expected to participate in FCAT/FCAT 2.0 Reading and Writing; however, if an ELL has been receiving services for one year or less AND the ELL committee determines that it is appropriate, the student may be exempt but must participate in an alternate assessment. (CELLA) • ALL ELLs are expected to participate in the FCAT/FCAT 2.0 Mathematics and Science tests no matter how long these students have been receiving services. • Students with Disabilities • All students with disabilities participate in one of the following manners: • FCAT/FCAT 2.0 without accommodations • FCAT/FCAT 2.0 with accommodations • Florida Alternate Assessment • Students Confined to Custodial or Residential Institutions • FCAT/FCAT 2.0 administrations at custodial/residential institutions will be authorized at the discretion of the FDOE. Training Materials SPRING 2011

    40. Materials Allowed During Testing Training Materials SPRING 2011

    41. Calculators & Reference sheets • Only calculators provided by DOE may be used • Calculators should be obtained through Evaluation Services (complete Extra Materials Order form) • Visually Impaired students are allowed to use large key / large display calculators (provided through Evaluation Services) • Calculators are ONLY allowed for mathematics tests in Grades 7 – adult and in Grades 8 and 11 on the Science test • Calculators may NOT be used in Grades 3 – 6 (this includes ESE students) ALERT!! DO NOT allow rulers to be used for Mathematics. Except Grade 3 & 4 for Mathematics, Session 4 ONLY. Use of rulers on Mathematics Session 3 may be cause for invalidation • Mathematics Reference Sheets • Are provided for Grades 5 - Adult Mathematics only • Science Reference Sheets • Are provided for Science ONLYfor Grades 8 and 11 • After the test – all Reference Sheets (both Math & Science) are to be collected and returned in the District Coordinator box Training Materials SPRING 2011

    42. Elementary SchoolDocument Configuration Training Materials SPRING 2011

    43. Middle SchoolDocument Configuration Training Materials SPRING 2011

    44. High SchoolDocument Configuration Training Materials SPRING 2011

    45. Preidentified Student Labels • Verify that the student is still enrolled and will be tested. • Verify the information on the PreID Roster against the school’s student information database. • Five elements MUST be correct on a student PreID label for Grades 4, 8, and 10 Writing, Grades 3-10 Reading and Mathematics, and Grades 5, 8, and 11 Science: • Student name • Student ID number • District number • School number • Grade level • Four elements MUST be correct on a student PreID label for RETAKE: • Student name • Student ID number • District number • School number • The PreID Roster includes the complete Social Security Number (SSN) or Florida Student Number for each preidentified student. • Even though the same file was used to create both the PreID rosters and the student PreID labels, only the last four digits of the SSN preceded by five Xs and followed by one X (XXXXX7884X) are printed on the labels. • You are NOT required to grid the missing numbers of a SSN if using the pre-id label • If hand-gridding ALL 10 digits must be filled in and gridded (NO BAR CODE to READ) Training Materials SPRING 2011

    46. Incorrect or missing PreID Information • Incorrect elements on a student label that has been affixed to an UNUSED answer document • Student grid sheet of a non-preidentified document MUST be gridded with the correct elements • Document with incorrect label affixed should be returned with the NOT TO BE SCORED materials • Incorrect elements on a USED answer document • Student must, under the supervision of the test administrator, transfer his/her exact responses into a replacement answer document • Ensure the replacement has the same form code for the following: • Grade 3 Reading Test and Answer Book • Grade 3 Mathematics Test and Answer Book • Grade 4 Reading Test and Answer Book • Grade 4 Mathematics Test and Answer Book • Grade 5 Mathematics Test and Answer Book • Grade 5 Science Test and Answer Book • Grade 10/Retake Mathematics Test and Answer Book • Reading Retake Test and Answer Book Training Materials SPRING 2011

    47. Sample Student Label • Affix the label in the box in the lower left corner of the student grid sheet. • Do not remove labels once they have been affixed. • Do not place a label over another label. Training Materials SPRING 2011

    48. Student Grid Sheet Registration Mark Student Information (must be completed by the student) Grade Level/Content Assessed Form Code Security Number Area Student Demographic Information Student Label Area Timing Tracks School Use Only DNS and UNDO bubbles Registration Mark Training Materials SPRING 2011

    49. Placement of Security Numbers The Security Number will appear in these spaces. Training Materials SPRING 2011 Slide 49

    50. Security Numbers • A security number consists of a nine-digit number followed by a check digit. • Written documentation of the number ranges must be maintained at all times during distribution and return of materials. • Pre-populated Administration Record/Security checklist is provided with a list of security numbers for all secure documents assigned to each school • A blank copy of the checklist is provided as a perforated page in Appendix C of the manuals. • As directed by school coordinator, test administrator may use the pre-populated administration record/security checklist, a blank copy of the checklist, or may make his/her own comprehensive record of security numbers. • Security number(s) of the document(s) assigned to and returned by each student should be recorded and verified at the completion of each day of testing. • Security numbers of secure materials not already listed MUST be added to the record with the names of the students to whom the test materials are assigned. Training Materials SPRING 2011