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District 5580 Assistant Governors Training Seminar 2012-2013. 1. District 5580 Governor 2012-2013 Don and Mary Cavalier. District 5580 D. Governor Elect Dave and Claudette Smette. District Administration. The Assistant District Governor… Role and Responsibilities. 11.

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District 5580 assistant governors training seminar 2012 2013

District 5580 Assistant Governors Training Seminar 2012-2013


District 5580 governor 2012 2013 don and mary cavalier
District 5580 Governor 2012-2013Don and Mary Cavalier

District 5580 d governor elect dave and claudette smette
District 5580 D. Governor ElectDave and Claudette Smette

The assistant district governor role and responsibilities

The Assistant District Governor…Role and Responsibilities


District responsibilities
District Responsibilities

  • Assist in developing district goals.

  • Coordinate the governor’s official visit with clubs.

  • Communicate clubs’ strengths, weaknesses, and progress toward goals.

  • Attend district meetings.

  • Participate in Rotary Foundation programs, events, and fundraising.

  • Help develop future district leaders.

  • Provide continuity- help with your replacement

Your responsibilities
Your Responsibilities

  • Help presidents-elect develop effective goals.

  • Visit clubs at least four times a year.

  • Monitor the progress of each club’s service projects.

  • Encourage club leaders to attend district meetings.

  • Motivate clubs to follow through on the governor’s requests.

  • Assist clubs in planning and scheduling the governor’s official visit and attend all related club assemblies.

  • Coordinate training with the district Training committee and *Club Trainer

  • Assist clubs identifying district committee members


Briefing the incoming District Governor on the status of clubs

Assist the clubs in identifying a *Club Trainer

Learn and conduct * Web Meetings with club leadership (for training contact District Trainer )

*Quarterly Assistant Governors Web Meetings

Your primary objective working with clubs

Your Primary Objective..Working with Clubs



  • Before the start of the Rotary year, assistant governors should help clubs set annual goals.

  • These goals should address the Avenues of Service.

Planning guide for effective rotary clubs
Planning Guide for Effective Rotary Clubs

  • Tool that helps clubs establish realistic goals

  • Contains assessment and goal-setting sections for major areas of club operations

  • Includes strategies to achieve goals

Effective goals
Effective Goals

  • Shared

  • Measurable

  • Challenging

  • Achievable

  • Time specific

Minimum standards for clubs
Minimum Standards for Clubs

  • Pays per capita dues to RI

  • Meets regularly

  • Ensures that members subscribe to appropriate magazines

  • Implements service projects

  • Accepts the visit of the governor or assistant governor

Effective clubs
Effective clubs

• Sustain or increase their membership

Address the needs of their communities and communities in other countries

Support The Rotary Foundation both financially and through participation

Develop club leaders beyond the club

Your club visit
Your Club Visit

Focuses on:

  • Assessing a club’s progress toward its goals and the strategies being used to achieve those goals

  • Suggesting practical solutions to problems challenging the club

Your club visits
Your Club Visits…

Always Call Ahead, asking Club President’s permission to visit during Club’s Board Meeting…

  • Learn by Listening…Observe, take notes, offer help and suggestions…

  • Remind clubs of upcoming events and deadlines…Encourage participation in District Conference, RYLA, etc.

Club visits continued
Club Visits…continued

Apprise clubs of help available from District…Speakers for programs, DVDs about Rotary, etc…Review RI’s monthly themes…

Follow up QUICKLY on any requests.

Always respect the autonomy of the clubs…be courteous, thank them for opportunity to visit…

Reporting on your club visits
Reporting on Your Club Visits…

  • Using your notes and what your heard and observed, fill out the ADG Club visit memo after each visit.

  • Keep a copy, and email one to smette@daktel.com, and one to bigfish@uslink.net.

District governors official visit an ambassador on a mission
District Governors Official Visit…An Ambassador on a Mission…

  • Motivating club members to participate in service projects

  • Reviewing the status of the Club Leadership Plan

  • Bringing attention to important Rotary issues

  • Paying special attention to new, weak, and struggling clubs

  • Personally recognizing outstanding club projects and the contributions of individual Rotarians

When the district governor comes to visit
When the District Governor comes to visit….

Make sure clubs are ready to receive the Governor’s visit…checklist…

Planning guide submitted on time?

Quiet venue for his meet w/ Board?

Club meeting program is his exclusively?

Quarterly training
Quarterly Training…

  • Quarterly reporting to DGE Smette ..with training updates, via Webinars

  • Opportunity to discuss problems, exchange ideas and suggestions with DGE Smette, other ADG’s, and additional District Leaders…


District 5580 assistant governors training seminar 2012 2013

ADG Activities Calendar…Refer to the “District Governors Club Visits” for the clubs in your area, and fill in your personal calendars with those dates first…As you make appointments to visit clubs and boards, fill in those dates…July 18th- Wednesday, 5 pm.- Session 1- webinar for ADG training. This webinar will be repeated several times in July…Be sure to attend one of them.. Tentative alternate dates/times, July 20, 7 pm; July 31, 7 pm..


Adg activities calendar
ADG Activities Calendar

August 1- first written report to DGE Smette and Diane

October 17- ADG reporting Webinar

March 2013- PETS training…

District Conference, April 2013

Be aware of
Be Aware of…

District Committees- need people!

Now 5 Avenues of Service

Club Visioning

Club Trainers


Future Visions

District 5580 assistant governors training seminar 2012 2013

Avenues of Service

Club Service

Vocational Service

Community Service

International Service

5. *New


The Avenue of New Generations recognizes the positive change implemented by youth and young adults involved in leadership development activities, community and international service projects, and exchange programs that enrich and foster world peace and cultural understanding


Every Rotarian Reach One Keep One

District 5580 assistant governors training seminar 2012 2013

District 5580 Visioning Coordinators

Club Visioning

Marilyn M Chambers- Club Vision District Chair

Home: 218-643-1539

Cell: 701-640-2532



What is a club vision
What is a Club Vision

It is a living management tool that:

  • Defines a shared commitment

  • Provides long-term direction

  • Creates a framework to establish goals and objectives

  • Optimizes use of resources

How will clubs benefit from club visioning
How Will Clubs Benefit From Club Visioning?

Plan-Long range (strategic)

Annual goals (Actions and plans)

Continuity in projects/decision making

Consensus for decision making

Club members know “what we stand for”

Club vision process
Club Vision Process


Actions & Programs

Long Range Plan

Planning Steps…

Club training program
Club Training Program

A club-level training program should:

Ensure that club leaders attend district meetings

Provide consistent and regular orientation for new members

Offer ongoing educational opportunities for current members

Create a leadership-skills development program for all members

Help the club to create a strategic plan

A club trainer is
A Club Trainer is:

Fairly knowledgeable in Rotary, on the Club, District and International levels.

Able to use training tools and ensure the Club Officers have access to these sessions.

A liaison between Club and District

Thank you for serving rotary
Thank You for serving Rotary