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Lesson 9: Creating a Simple Report - PowerPoint PPT Presentation


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Lesson 9: Creating a Simple Report. Learning Objectives. After studying this lesson, you will be able to: Create appropriate report formats Use paragraph alignment settings Use spacing features Set custom tab stops Format lists Apply borders and shading. Formatting Reports.

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Presentation Transcript
learning objectives
Learning Objectives
  • After studying this lesson, you will be able to:
    • Create appropriate report formats
    • Use paragraph alignment settings
    • Use spacing features
    • Set custom tab stops
    • Format lists
    • Apply borders and shading
formatting reports
Formatting Reports
  • Traditional formatting

Title

Double-space body

Quotation

using paragraph formatting
Using Paragraph Formatting
  • Alignment
  • Spacing
  • Paragraph space settings
  • Bullets and numbering
  • Format paragraphs all at once or individually
paragraph alignment
Paragraph Alignment
  • Determines how text aligns between the margins
    • Left
    • Centered
    • Right
  • Alignment commands on the Home tab
line spacing
Line spacing
  • Can be set for all or a selection
  • Paragraph group on the Home tab
  • Word default is 1.15
  • Insert a nonbreaking space to keep two words on the same line, no matter how the text changes
indenting text
Indenting Text
  • Increase and Decrease Indent commands on the Home tab

First line indent

Left indent

Hanging indent

Indented from left and right

using custom tab stops
Using Custom Tab Stops
  • Default is every ½ inch
  • Set custom tabs with the ruler
    • Click to set tab type
    • Click mark to set custom tab
working with the tabs dialog box
Working with the Tabs Dialog Box
  • Launch from the Paragraphgroup on the Home tab
  • Change default tab stops
  • Set alignment
  • Set leader style
using bulleted and numbered lists
Using Bulleted and Numbered Lists
  • Convert text to lists
    • Select and click command
  • Promoting and Demoting
    • Promoting shifts to left ([Shift]+[Tab])
    • Demoting shifts to right ([Tab])
    • Indent buttons are on the Ribbon
  • Tap [Enter] twice or use the buttons to turn off numbering
bullet and numbering libraries
Bullet and Numbering Libraries
  • Choose a style or define new formats
  • Numbering library
  • Bullet Library
customize bullets and numbers
Customize Bullets and Numbers
  • Define symbol, picture, font, or alignment
  • Choose symbols, pictures, and fonts
  • Select number style
  • Change number format
  • Restart or continue numbering in AutoCorrect
using borders and shading
Using Borders and Shading
  • Select area for borders or shading
  • Borders button (Paragraph group)
  • Shading button (Paragraph group)
inserting page numbers
Inserting Page Numbers
  • Insert > Header & Footer > page Number from the Ribbon
  • Choose number location
  • Options such as formatting are available